Executive Personal Assistant Job at Aquasol Corporation in North Tonawanda

General Description

• Provide full administrative support to busy executive, handling phones, visitors, emails, calendar, travel, day-to-day office management and personal errands
• Maintain global calendar; schedule meetings and appointments
• Compose from dictation and prepare responses to correspondence and other inquiries as appropriate
• Prepare reports and presentations
• Manage a variety of projects on a daily basis, with short and long term time references
• Conduct research and prepare reports; research records and obtain information for other associates as necessary to perform assigned duties as directed
• Work with sensitive and proprietary information with discretion and confidentiality
• Review, flag and draft responses to e-mail
• Operate a variety of office equipment including a computer terminal, calculator, copier, telephone answering equipment and others
• Liaison with various suppliers
• Accounting background helpful for monitoring of billing for various providers
• Make arrangements for travel and accommodations for executives and staff, including trade shows and other travel
• Other duties as assigned

WORK EXPERIENCE REQUIREMENTS

• Previous administrative experience supporting senior level executives
• Excellent organizational, project management, problem solving, interpersonal, and communication skills (both written and verbal)
• Excellent communication skills written and verbal
• Very strong computer skills including Word, PowerPoint, Excel, and Outlook
• Responsible, reliable, trustworthy, and able to maintain confidentiality of sensitive information