CommonSpirit Health is hiring: Temporary Executive Assistant in Woodland

Overview:

Dignity Health Woodland Memorial Hospital is Yolo Countys largest health care provider serving the community since 1905. Woodland Memorial Hospital is a 108-bed acute care facility offering the most comprehensive range of health care services in Yolo County including inpatient and outpatient surgical services family birth center/labor and delivery emergency services home health services palliative care inpatient mental health services sleep disorders center and cancer care services. With strong ties to our community we believe in providing compassionate high-quality health care to you and your family close to home. Woodland Memorial Hospital is part of Dignity Health one of the nations largest health care systems with a 22-state network. For more information please visit our website at www.dignityhealth.org/woodland.

Responsibilities:

Job Summary:

The incumbent provides daily administrative and secretarial support for Woodland Memorial Hospital as directed by the Hospital Administration Manager. This position will also handle back-up assistance to the Hospital President, as needed. Expectations for performance will include independent action to perform complex and responsible administrative work, relieves administrators of administrative detail and non-routine work, acts as a liaison and may have special assignments and projects. Often has responsible and sensitive public contact.

Responsibilities:

• Schedules meetings, making adjustments as necessary; posts and maintains appointment calendars; prepares confirmations, agendas and materials; makes room/food arrangements and does follow-up work as required. Without error or delay within one week of request 95.98% of time.
• Attend all assigned meetings. In preparation of assigned meetings will accurately prepare the agenda, during the meeting take accurate minutes and distribute to appropriate team members within 1 business week of the meeting, complete follow-up on all action items in an appropriate and timely manner. Accurately file and route documents.
  
• Screens and distributes incoming correspondence, handles and advises supervisor of action taken or prioritizes and arranges with pertinent materials and notation of necessary action to be taken attached. Without error or delay within one day of receipt 95.98% of time.
• Screens a variety of calls and visitors and, where appropriate, refers them to other staff members or personally provides information based upon established program and policy issues. Without error or delay 95.98% of time.
• Maintains comprehensive Administrative, Subject and Contract Files. Without error or delay 95.98% of time.
• Reviews and screens invoices; tracks expenditures and purchases to assure adherence to budget. Assists other administrators and their support staff as needed. Without error or delay within one week of receipt 95.98% of time.
• Project work. Provides staff assistance on program issues, policy and procedures; contracts; photocopying projects; gathers facts and materials; communicates with others on administrators behalf; transmits information and/or instructions. Makes travel arrangements, prepares and submits expenditures for authorization and/or reimbursement. Without error or delay 95.98%

Qualifications:

Education and Experience:

• 5 years Increasingly responsible administrative experience.

Skills:

• Proficient computer skills in Outlook, Microsoft Word, Excel, Powerpoint, and related software, current secretarial/office skills and practices, appropriate telephone etiquette and customer service skills, writing skills, State and federal requirements affecting healthcare, Joint Commission standards, budget process.
• Effective use of english grammar, spelling, punctuation and business correspondence formats.