Liberty Fence & Supply is hiring: Administrative/Contracts Manager in Phoeni

Liberty Fence is seeking a detail-oriented and organized Office/Contracts Administrator to join our team. The ideal candidate will be responsible for managing the office and evaluate, analyze, and draft contracts and agreements. This role requires strong analytical skills, multi-tasking and the ability to communicate effectively with various stakeholders.

Key Responsibilities:

• Review, analyze, and prepare contracts and agreements for compliance with company policies and legal regulations.
• Serve as the primary point of contact for all contract-related inquiries, providing excellent customer service and support to internal teams.
• Maintain an organized database of contracts and related documentation, ensuring easy access and retrieval.
• Assist in the negotiation of terms and conditions with suppliers, clients, and partners.
• Support project teams by providing guidance on contract-related matters and ensuring alignment with strategic objectives.
• Plan, coordinate, schedule, and control all office management activities within budget.
• Ensure a sufficient supply of office supplies.
• Review multiple office supply and equipment sources for best prices, quality, and service.
• Ensure the proper maintenance and operation of office equipment. 
• Act as the contact person for all office maintenance and office supply vendors.
• Ensure the accurate input and safe filing of office documentation utilizing QuickBooks and Box.
• Maintain appropriate branch level required Human Resource documentation and employee files.
• Distribute mail to appropriate individuals within the company.
• Ensure the safety and cleanliness of the office environment.
• Provide any additional administrative support as instructed by the Branch Manager & General Manager. 
• Know how to operate all computer systems properly.
• Ensuring mailing lists are current, data for current customers and vendors are accurate and overlapping data is appropriately purged.
• Back up the office management function by training (or arranging for) back up personnel to perform the necessary tasks in the absence of the Administration Manager.
• Assist in compliance with applicable Federal, State, City and municipality laws and regulations.
• Perform other tasks and duties as assigned by the Branch Manager and keep him/her informed on significant financial and employment issues.

Requirements:
A high school degree is required.  Significant (5-10 years) of experience can offset educational requirements.
A minimum of 2 years of office management experience at a company of equivalent or greater size.

**Base salary plus annual bonus

Working in an office environment, the Administration Manager must have the ability to:
Be mobile in an office environment.
Read and write clearly in English.
Plan and organize and maintain files and record keeping systems.

Benefits:
Medical
Dental
401K
PTO
 

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