Front Desk Administrative Assistant Job at Copper World Inc in Tucson

Front Desk Administrative Assistant

Date: November 25, 2024

Location: Tucson, AZ

Company: Copper World, Inc.

Role Title:

Front Desk Administrative Assistant

Reports to:

Director, Human Resources

Job Type:

Full-time Regular

Location:

Tucson, AZ

About Hudbay:

Hudbay (TSX, NYSE: HBM) is a copper-focused mining company with three long-life operations and a world-class pipeline of copper growth projects in tier-one mining-friendly jurisdictions of Canada, Peru, and the United States.

Hudbay’s operating portfolio includes the Constancia mine in Cusco (Peru), the Snow Lake operations in Manitoba (Canada) and the Copper Mountain mine in British Columbia (Canada). Copper is the primary metal produced by the company, which is complemented by meaningful gold production. Hudbay’s growth pipeline includes the Copper World project in Arizona, the Mason project in Nevada (United States), the Llaguen project in La Libertad (Peru) and several expansion and exploration opportunities near its existing operations.

The value Hudbay creates and the impact it has is embodied in its purpose statement: “We care about our people, our communities, and our planet. Hudbay provides the metals the world needs. We work sustainably, transform lives, and create better futures for communities.” Hudbay’s mission is to create sustainable value and strong returns by leveraging its core strengths in community relations, focused exploration, mine development and efficient operations.

Mission:

To create sustainable value and strong returns by leveraging our core strengths in community relations, focused exploration, mine development and efficient operations.

Purpose of Role:

Reporting to the Director of Human Resources, the Front Desk Administrative Assistant will be responsible for coordinating and administering a wide range of tasks and processes to support the day-to-day business needs.

This role will be located at the regional head office in Tucson, Arizona. Occasional travel to the site in Helvetia, Arizona may be required.

ROLE ACCOUNTABILITIES:

• Front desk: Greet guests and visitors; handle company inquiries, sign in sheets and mail/deliveries; answer calls; and keep the reception area looking tidy and welcoming
• Provide administrative support to the executive and management group, including scheduling meetings, preparing agendas and coordinating travel arrangements; assisting with files and correspondence; ordering lunches for meetings; coordinating VIP site tours; and assisting with coordinating company events
• Prepare expense reports for members of the executive/management group
• Assist Finance with data entry of changes to the vendor master file in the SAP accounting system.
• Handle and report any facility concerns, following up with property management and/or housekeeping to resolve any issues; coordinate access and keys to the office, including tracking and maintaining the security of secondary keys for doors/cabinets in the office
• Manage company vehicles for the Tucson office, including coordinating vehicle registration, maintenance and reservations, and maintaining the security of vehicle keys
• Schedule courier pickups/deliveries

MINIMUM QUALIFICATIONS AND EDUCATION:

• High School diploma or General Education Degree (GED)
• Three (3) to five (5) years of professional and administrative support experience including reception and/or customer service
• Proficient in Microsoft Office and Google
• Excellent communication skills, both verbal and written
• Strong organizational and problem-solving skills; must be detail oriented
• Ability to work well with all levels within the company, as well as outside visitors
• Time management skills and ability to receive multiple requests and prioritize work
• Ability to work with minimal supervision and make independent decisions

PREFERRED QUALIFICATIONS:

• Bilingual English/Spanish (read & write) a plus
• Experience with eCertify software a plus

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Other Requirements:

Physical – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; sit; use hands and fingers, handle or feel; and reach with hands and arms.

Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees may be expected to drive a company vehicle while performing the job. Employees must be able to perform the physical functions of operating a motor vehicle, including use of eyes, ears, arms, hands, legs, and feet. Employee must be able to prove that he/she has a current and valid driver's license.

Why Hudbay?

• At Hudbay, our values of Dignity & Respect, Caring, Openness, and Trustworthiness are embedded into our culture by the way we work and how we interact with one another.
• We pride ourselves in providing our employees with competitive total rewards that include:
  • Annual performance bonuses
  • Affordable medical, dental and vision benefits for you and your family.
  • Company paid Life insurance, AD&D, Short- & Long-term Disability.
  • 401(k) plan with employer contribution/match
  • An Employee Share Purchase Plan with contribution matching
  • Employee Assistance Program
  • Paid time off, paid sick time and holiday pay.
  • Regular performance appraisals to acknowledge our employees for their contribution, strengths and work well done.

Hudbay is an Equal Opportunity Employer. Candidates may be required to undergo educational and criminal background checks. Chosen candidates will be required to successfully pass a physical and drug screening.