Business Systems Analyst

Apply for Job Job ID 74542 Location UCSB Campus Full/Part Time Full Time Add to Favorite Jobs Email this Job Job Posting Details Payroll Title: BUS SYS ANL 2 Job Code: 007583 Job Open Date: 11/20/24 Application Review Begins: 12/10/24 Department Code (Name): FINC (FINANCIAL AID OFFICE - Operation) Percentage of Time: 100 Union Code (Name): 99 Employee Class (Appointment Type): Staff: Career FLSA Status: Non-Exempt Classified Indicator Description (Personnel Program): PSS Salary Grade: Grade 21 Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $33.29 - $37.66/hr. The full salary range for this position is $33.29- $59.15/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. Work Location: 2101 Student Affairs Administrative Services Building (SAASB) Working Days and Hours : Monday - Friday, 8 AM - 5 PM Benefits Eligibility: Full benefits Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid work arrangement available after completing the probation period. Special Instructions: For full consideration, please include a resume and a cover letter as part of your application. Department Marketing Statement: The Office of Financial Aid and Scholarships plays an integral role in assisting UCSB students achieve their higher educational goals. Our office oversees and disburses approximately $400 million in student aid to over 16,000 students annually at UCSB. We work closely together in a fast-paced, detail-oriented environment, dedicated to supporting the mission of our Office and the University. OFAS Mission Statement: The University of California, Santa Barbara Office of Financial Aid and Scholarships provides students with the financial resources and related services necessary to achieve their educational goals. We are committed to providing accurate, user-friendly, responsive, and respectful service to students and their families. We administer federal, state, and university aid and scholarship programs in accordance with applicable policies and regulations while striving to be an innovative and service-minded department. Benefits of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC. Brief Summary of Job Duties: Business Systems Analyst 2 Under the direction of the Associate Director of the Office of Financial Aid and Scholarships, performs business process analysis towards the implementation of new business information systems that support the department's effort to plan for and build a new financial aid delivery system. The Business Systems Analyst 2 will also work with a variety of departments to enhance and modernize existing systems used in the disbursement of financial aid to the UCSB Community. The Office of Financial Aid and Scholarships serves as approximately 16,000 students and disburses more than $360 million annually. Analyzes systems requirements, and supports the building of a new financial aid delivery though project coordination. Reviews, analyzes, and evaluates business processes , existing systems, user needs and technology opportunities, and provides a detailed description of needs, program and system functions, and steps required to purchase, develop, and/or modify software programs. Acting in this capacity, initiates and coordinates projects throughout their lifecycle, from definition through implementation and testing. Required Qualifications: Bachelor's degree in related area and / or equivalent experience / training Preferred Qualifications: 1-3 years Relevant work experience Special Conditions of Employment: Limited vacation approvals during the months of September/October. Satisfactory criminal history background check UCSB is a Tobacco-Free environment Job Functions and Percentages of Time: 40% Business Process, Systems Analysis and Design Provides business process and system analysis and design support for the Office of Financial Aid & Scholarships and for and/or in coordination with other campus departments: Studies information related needs of the department. Determines how people, business processes and computer technology can be best arranged to help accomplish the objectives of the organization. Interviews users, observes and analyzes work processes, reviews current systems usage and available documentation. Helps the business users clearly identify and understand their processes, roles, relationships and dependencies. Evaluates automation needs of internal and external users and identifies systems solutions. Develops analyses and design documentation, including tests cases and scenarios, and initial project proposals based on user and organizational needs and executive management strategic recommendations. Keeps up-to-date on current business and systems analysis methodologies, notation techniques and tools, and quality assurance strategies, as well as programming and database technology. Works with the Director to ensure the financial aid system rewrite is on pace to be completed by the target date and is an active participant on the department's management team. 10% Project Management and Info Systems Implementation Provides project support and coordination for information systems implementation for the Office of Financial Aid & Scholarships in coordination with other key campus departments: Works in close collaboration with other business analysts, managers, architects, system administrators, software engineers, programmers, and customers to determine the best approach for achieving particular business requirements and successful project execution and testing. Initiates and coordinates projects throughout their lifecycle, from definition to implementation, including initial information gathering, analysis (including fit/gap analysis), procurement, project scheduling, environment and system setup, data migrations, testing, and implementation phases of the project. Participates in vendor evaluation, selection, and implementation 10% Requirements Gathering and Solutions Research Performs requirements gathering & researches solutions for the Office of Financial Aid and Scholarships: Gathers and documents user and system requirements, including prioritization and test scenarios. Researches vendor software solutions, when necessary. Compares requirements relative to vendor software packages available on the market, defines any "gaps" between user requirements and vendor packages and develops recommendations for vendor software implementation, custom development, or a combination. Analyzes system requirements from cost, development, deployment, capacity, flexibility, and support perspective. Proposes alternative solutions and recommends preferred solution, justifying the selection. 20% Quality Assurance, Testing, and Documentation Performs QA, testing and documentation for the Office of Financial Aid and Scholarships: Develops and helps to execute test plans for new systems and applications, including developing test data sets, test scripts, etc. Responsible for ensuring software applications meet design requirements, and are free from issues that will impact performance. Prepares system and user documentation for all systems worked on. Prepares training material for users of new system. 10% Technical Coordination with other Units Serves as a technical liaison with other key units to keep them informed of project progress and issues, ensure that all technical solutions meet campus business needs, and promote project buy-in. 10% Systems Operations Functional Support/ Back-up Cross-trains and serves as a back-up for functional staff in the Office of Financial Aid and Scholarships' functional unit, both to mitigate risk through the transfer of institutional knowledge, and to develop functional expertise to better understand, keep abreast of, streamline, and automate the related business processes UC Vaccination Programs Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs. 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