ACCOUNTING TECHNICIAN II

Salary: $28.23 - $36.12 Hourly Location : CA 91746, CA Job Type: Full-Time Regular Job Number: 24-010 Department: Bassett Unified School District Opening Date: 11/21/2024 Closing Date: 12/18/2024 4:00 PM Pacific BASIC FUNCTION & DISTINGUISHING CHARACTERISTICS THIS POSITION IS DUAL CERTIFICATION AND IS OPEN TO BOTH INTERNAL AND EXTERNAL CANDIDATES Vacancies: 1 Hours: 8 Hours/Day ( Monday - Friday 8:00 AM - 4:30 PM) Months: 12 Eligibility Lists: One list will be created from Open Competitive and Promotional candidates BASIC FUNCTION: Under the direction of an assigned Administrator perform a variety of complex technical accounting duties in support of assigned District functions, including, but not limited to: preparing, maintaining and processing a variety of financial and statistical documents, records and reports related to preparation and maintenance of the District budget, attendance reporting, State and federal programs, or other assigned accounts in adherence with established policies, procedures and regulations. DISTINGUISHING CHARACTERISTICS: Accounting Technician II positions typically report to the Director of Fiscal Services. This is the advanced level in the series, and incumbents perform the most complex technical accounting or District payroll functions. Incumbents in the Accounting Technician I classification perform technical accounting duties in one or more assigned functions such as classified and/or certificated payroll, budget control, accounts payable/receivable, ASB accounting, special programs and/or the revolving cash fund. Incumbents in this class may be assigned to work at the high school, adult school or District Office. EXAMPLES OF DUTIES Perform a variety of complex technical accounting duties related to preparation and maintenance of the District budget, State and federal programs, attendance accounting and reporting and other accounting areas as assigned. Perform responsible and technical duties related to preparing, calculating and processing payroll for the District's monthly and hourly personnel in accordance with established policies, laws, regulations, schedules, and timelines. Assist District supervisors, managers and administrators with accounts maintenance and the preparation of comprehensive financial reports for Federal, State and County offices and agencies; research, compile and analyze financial information in order to answer questions, facilitate comparisons with historical data and procedures and summarize account information and trends. Establish and maintain general journals and ledgers and subsidiary ledgers regarding assigned programs and functions; prepare profit and loss statements, expense reports, trial balances and other financial statements as required by the assignment. Assign and verify budget numbers and related information on a variety of requisitions, orders and claim forms; verify, control, check and balance accounts; ensure accuracy, completeness and compliance with a variety of State and federal laws and regulations as well as established District policies and procedures. Monitor and verify expense claims, process for payment and account balances; post expenditures and maintain ledger accounts; monitor account balances; recommend and prepare necessary transfer documents to adjust and correct balances, receivables and expenditures. Receipt and verify the collection and counting of cash and funds to the District; prepare required documentation and make bank deposits; reconcile receipts and bank deposits; detect, trace and resolve discrepancies; summarize and enter totals in computer and produce applicable District and County reports. Assist in creating budgets, encumbering funds and maintaining ledgers; control and monitor budgets and expenditures; calculate, prepare and verify accuracy of reimbursement claims for federally subsidized meals and other federal programs. Enter and modify District-wide personnel information; ensure accounts have sufficient funds for hiring program personnel; produce various personnel reports and perform budget control, projections and account transfers. Inspect and verify accuracy of personnel, payroll and financial documents and related materials; detect, trace and resolve discrepancies, errors and questions regarding invoices, personnel action forms and sales reports. Verify accuracy and calculate District inventories and a variety of expense records; control and monitor the flow of accounting data and coordinate activities with District accounting records. Perform accounts receivable/payable duties by matching and verifying necessary documents; receive, deposit and reconcile local, State and federal receivables. Prepare District, County, State and federal financial and statistical reports according to law and District policy; interpret and apply rule and regulations; prepare trial balances, year-end reports, special reports and financial statements. Operate a computer and other peripheral equipment; utilize accounting software and spreadsheets to maintain records, perform calculations and produce reports. Assist in providing work direction and assistance to students or office staff as assigned. Assist in a variety of other clerical duties including typing memos, correspondence and reports as directed; operate a calculator, ten-key machine, and copier. Perform related duties as assigned. MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: OPTION I: Graduation from High School or an equivalent supplemented by at least 12 units of college-level coursework in Accounting and/or Finance, and 5 years of increasingly responsible experience, performing job related duties/responsibilities. OPTION II: A Bachelors Degree in Accounting, Finance, Business Administration/Management, or a closely related field, and 2 years of progressively responsible experience performing job related duties/responsibilities. OPTION III: Graduation from High School or an equivalent and at least 3 years of experience in a classification of Accounting Technician I at Bassett Unified School District performing progressively responsible duties/responsibilities. APPLICATION & EXAMINATION PROCESS APPLICATION 1 - Complete an ONLINE Bassett USD employment application by clicking the "Apply" button above. All applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified. Note: You will eventually be disqualified in the recruitment process if you fail to disclose relevant information regarding your conviction history. It is the disclosure of the conviction that is most important in many cases. SCREENING PROCESS 2 - Applications will be screened to select the most qualified candidates. The screening process for this position, which may be subject to modification, will include some form of a(n): application screening, initial qualifications screening, documentation/certification screening, and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list. EXAMINATION PROCESS 3 - The examination plan will consist of: a. Written Exam (40% of final score) - January 14, 2025 b. Oral Exam (6 0% of final score ) - January 22, 2025 Visit our Recruitment Calendar for more details. Examination dates may change or be canceled without advance notice. The examination may consist of any combination of a(n): training and experience (T&E) evaluation, written knowledge test, structured panel interview, situational judgement interview, or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list. DISABILITY ACCOMMODATION Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination by emailing jsanchezbassettusd.org or calling 626-931-7984. EXAM PROTESTS Protest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination, abuse of discretion, or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service. ESTABLISHMENT OF ELIGIBILITY Candidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically, an eligibility list for a classification expires after one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change. SELECTION PROCESS Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times. OFFERS OF EMPLOYMENT Official offers of employment are ONLY made by the Bassett Unified School District Personnel Commission office. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a drug test, tuberculosis examination, fingerprint clearance by the California Department of Justice, and proof of eligibility to work in the United States. ADVANCED STEP PLACEMENT All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may receive advanced step placement with an approval from the Personnel Commission. Requests for advanced step must be submitted in writing to the Personnel Commission office before the employee's first day of work. Approval will be based on the following criteria: a. Additional qualifying experience beyond that required for entry into the class. b. Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class. c. Evidence of currently receiving a salary greater than the first step of the salary for the classification. An Equal Opportunity Employer DISTRICT BENEFITS ARE FOR PERMANENT (FULL-TIME POSITIONS OR at least 6 Hour/Day assignments ONLY): Pay increases are subject to the Step Advancement agreement per the CSEA contract. This position includes the following benefits: 1. Paid Holidays: Up to 16 holidays per year. 2. Paid Vacation: Up to 12 vacation days per year. Vacation is prorated based on months worked per year. Employees may earn up to 24 vacation days per year based on longevity with the District. 3. Health Benefits: For positions 30 hours or more per week. 4. Childcare & Education: As an employee of the district, your children can enroll and attend school (K-12) at Bassett. Children aged 18-months to 11-years-old may be able to enroll in full day/full year childcare services. Contact Child Development for further childcare program details: 626-931-3161. 01 Please select the level of education that is most representative of your background.(Please attach proof to your application. Failure to provide proof of education may remove you from the selection process) Less than a High School Diploma or equivalent High School Diploma or equivalent Some College Coursework Graduation from a Trade School Associate's Degree Bachelor's Degree Master's Degree or higher 02 Do you have at least 12 units of college level coursework in Accounting and/or Finance?(Please attach proof to your application. Failure to provide proof of education may remove you from the selection process) Yes No 03 How many years experience do you have in Accounting, Finance, or related field? Less than 1 year More than 1 year but less than 2 years More than 2 years but less than 3 years More than 3 years but less than 4 years More than 4 years but less than 5 years More than 5 years 04 Please describe your experience in Accounting, Finance, or related field. 05 Please check all that apply to represent your work experience. Payroll Accounts Payable Accounts Receivable Purchasing Invoicing Budgeting General Ledger Attendance Reporting Personnel Requisitions Reconciliations Financial Reporting Contracts Collective Bargaining Agreements Applicable local, State, and Federal laws, rules and regulations State Education Code 06 Do you have experience with the LACOE BEST application? Yes No 07 Do you currently possess a valid California driver's license adn can you provide evidence of automobile insurance? Yes No 08 I verify that all of the answers I have provided are truthful and an accurate representation of my education and experience. I understand that at any time during the selection process, I may be required to provide proof of my education, experience, and any relevant certifications. Failure to provide documentation or failure to answer these questions honestly will result in the disqualification of my application. I have read and understand this statement. Yes No Required Question