Executive Administrator Job at Crinetics Pharmaceuticals in San Diego

Crinetics is a pharmaceutical company based in San Diego, California, developing much-needed therapies for people with endocrine diseases and endocrine-related tumors. We were founded by a dedicated team of scientists with the simple belief that better therapies developed from rigorous innovation can lead to better lives. Our work continues to make a real difference in the lives of patients. We have a prolific discovery engine and a robust preclinical and clinical development pipeline. We are driven by science with a patient-centric and team-oriented culture. Crinetics is known for its inclusive workplace culture. We are also a dog-friendly workplace. This is an exciting time to join Crinetics as we shape our organization into the world's premier fully-integrated endocrine company from discovery to patients. Join our team as we transform the lives of others.

Position Summary:

The Executive Administrator ("EA") will work directly with the CEO and Chief of Staff to facilitate the responsibilities of the office of the CEO and help manage workload and implementation. The ideal candidate is a highly self-motivated professional capable of managing and prioritizing at the highest levels of a fast-paced corporate environment with a keen sense of diplomacy and urgency. This is a unique opportunity to work with a proven, well-funded and fun team working hard to improve human health. This position will be based at the Crinetics headquarters in San Diego, CA, with some flexibility to work from home.

Essential Job Functions and Responsibilities:

These may include but are not limited to:

• Provide complex, diverse, and confidential support to the CEO and Chief of Staff to facilitate the successful execution of the responsibilities of the office of the CEO.
• Maintain and proactively organize the complex and rapidly evolving calendar of the CEO threading professional and personal activities.
• Assist in task management for the CEO to ensure obligations and commitments are met on time.
• Coordinate Board of Directors, Senior Leadership, Executive Leadership Team, and Town Hall meetings.
• Support CEO with complex domestic and international travel coordination.
• Plan and prepare CEO for meetings, including preparation of meeting agendas and ensuring meeting materials are available on time for pre-reads and meeting presentation.
• May assist in event planning including company holiday party, summer event, special events associated with conferences, various dinners, and happy hours.
• Work independently to plan, organize, and complete a variety of non-recurring and ongoing projects to include, but not limited to, special reports, spreadsheets, presentations, strategic plans, and Board of Directors materials.
• Compile expense receipts, complete and submit expense reports through COUPA, for reimbursement to accounting department.
• Compile and reconcile credit card statements for CEO.
• Make administrative decisions that impact operational processes in the CEO office.
• Assist with coordinating outside activities that increase Crinetics' visibility in the community.
• Serve as a liaison internally and externally to visitors.
• Assist with ad hoc projects.
• Other duties as assigned.

Education and Experience:

Required:

• Bachelor's degree plus a minimum of 12 years' experience, (an equivalent combination of experience and education may be considered).
• Highest degree of discretion, tact, judgement and diplomatic skills regarding highly confidential internal and external communications and materials.
• Previous experience working closely with members of a company's executive team, Board of Directors and investors in a publicly traded biotech/life science, pharmaceutical, or med-tech.
• Proven creativity and taste in booking complex domestic and international travel and CEO hosted events and gatherings.
• Adaptability and resilience to changing needs and situations with an unflappable personal attitude.
• An ability to anticipate, identify, and resolve problems in a timely manner and think outside the box when challenging issues arise.
• Experience with complex calendar management, project meeting and event planning and execution, travel and expense report administration.
• Strong proficiency with and in-depth knowledge of MS Office, including Outlook, Excel, Word, and PowerPoint.
• Strong written, verbal and interpersonal communication skills.

Physical Demands and Work Environment:

Physical Activities: On a continuous basis, sit at desk for a long period of time; intermittently answer telephone and write or use a keyboard to communicate through written means. Some walking and lifting up to 25 lbs. may be required. The noise level in the work environment is typically low to moderate. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and responsibilities.

Travel:

You may be required to travel for up to 10% of your time.

The Anticipated Base Salary Range: $130,000 - $162,000

In addition to your base pay, our total rewards program consists of a discretionary annual target bonus, stock options, ESPP, and 401k match. We also provide top-notch health insurance plans for employees (and their families) to include medical, dental, vision and basic life insurance, 20 days of PTO, 10 paid holidays, and a winter company shutdown.

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience and education. Crinetics Pharmaceuticals is a multi-state employer, and this salary range may not reflect positions that work in other states. Your recruiter can share more about the specific salary range during the hiring process.

Equal Opportunity Employer:

Crinetics is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws.

Vaccination requirement:

Following extensive monitoring, research, consideration of business implications, and advice from internal and external experts, Crinetics requires that all employees and contractors be fully vaccinated and have received the COVID-19 vaccines as a condition of employment. "Full vaccination" is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.