KIHOMAC
Administrative Professional (Contingent)
KIHOMAC, Tucson, AZ, United States
- Perform a variety of administrative and clerical tasks, including but not limited to: data collection and management; performance monitoring and measurement; schedule management and planning; updating government systems; reporting program status internally to program management
- Provide support to branch managers and employees
- Assist in daily office needs and managing general administrative activities
- Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government
- Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses
- Prepare agendas, schedule meetings, maintain calendars, and conference room schedules
- Assist with development and implementation of program schedules and project plans
- Use government travel systems to ensure travel is efficiently scheduled
- Plan and execute organizational activities for both internal and external agencies
- Determine customer requirements and translate these requirements into organizational plans
- Analyze business and technical processes to develop and implement new and modified processes and policies
- Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities
- Other duties as assigned
Requirements
Education/Training:
- High School diploma required
- Associate's Degree in managerial field preferred
- 2+ years of experience supporting management personnel
- Experience supporting management personnel within the DoD preferred
- Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications
- Excellent interpersonal, verbal and written communication skills, both oral and written
- Demonstrated ability to quickly adapt to emerging requirements
- Excellent customer service skills (trusted and reliable, prompt and attentive)
- Strong initiative and an ability to organize daily tasks and manage multiple responsibilities
- Able to prioritize workloads effectively
- Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief
- Bachelor's degree in business administration or related field
- Experience with government contract requirements including contract deliverables
- Experience with complex organizations and working with other business teams
- Prior experience with DoD Acquisitions Programs and/or weapons systems
- Must be a US citizen
- Active Secret clearance required
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources