Sponsor Funded Administrative - Administrative Specialist, Administrative
Georgia State University, Atlanta, GA, United States
Administrative Specialist
Georgia Health Policy Center
Center of Excellence (COE)
Andrew Young School of Policy Studies
Georgia State University
At the Georgia Health Policy Center (GHPC), we approach our work with a passion to be excellent, to positively impact people's lives, and to find creative and innovative ways to learn and fulfill our goals.
These are exciting times at GHPC. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to integrate research, policy, and programs to advance health and well-being.
Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.
GHPC is seeking an administrative specialist to join the already awesome team taking the GHPC to the next level of excellence and global achievements!
WHAT MAKES GHPC A GREAT PLACE?
- A knowledge-sharing organization that works collaboratively with diverse partners.
- The position offers the opportunity to work remotely and, in the office, as needed.
- Professional development opportunity and mentorship
- Competitive base salary
- Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
- A rapidly growing center within an academic setting
The center's current scope of work includes behavioral health, child health & well-being, community health systems development, health & health care financing, health in all policies, health systems transformation, long-term services & support, population & global health, and rural health. The center conducts, analyzes, and disseminates qualitative and quantitative research to connect decision-makers with the objective research and guidance needed to make informed decisions about health policy and programs. The center works locally, nationally, and internationally with public and private partners to improve health and well-being.
The Center of Excellence for Children's Behavioral Health, within GHPC, was created in partnership with the Georgia Department of Behavioral Health and Developmental Disabilities. The Center of Excellence employs a three-pronged focus on research, policy, and practice, and is engaged in providing: workforce development through technical assistance and training to build the capacity of the state's behavioral health workforce; research and evaluation to monitor and assess behavioral health services for providers and state agencies to measure program effectiveness; and consultative research and policy analysis services for local, state, and national partners focusing on financing structures and service delivery opportunities for improving the behavioral health System of Care.
Click Apply and join us as we positively impact the communities we serve!
About the position
The administrative specialist provides administrative support for the Center of Excellence for Children's Behavioral Health (COE), supporting team leads, senior research associates, research associates, communications and marketing staff, external consultants, and subcontractors. This position reports directly to the senior advisor and the director.
Here is what you will do
- Performs standard administrative duties, including Zoom-related duties, supporting the assigned project leads.
- Serves as an administrative and technology resource for staff and guests visiting.
- Creates, prepares, and proofreads emails and other forms of communication, as requested.
- Responsible for answering office phone, and departmental emails, providing information, and/or transferring or redirecting calls or emails to the appropriate staff.
- Manages and coordinates processes related to equipment, supplies, and mail and shipping needs.
- Develop and recommend procedures to improve the effectiveness and efficiency of internal administrative operations.
- Direct meeting and conference logistics including securing event location, soliciting food and other vendor quotes as needed, and ensuring that meetings are adequately staffed
- Manage the travel request process ensuring that all travel requests are processed in a timely manner
- Manages departmental calendar and supports project leads as needed.
- Manages COE events, including team building, volunteer efforts, and celebrations.
- Assists with other ad hoc tasks or projects as needed.
ESSENTIAL SKILLS AND ABILITIES to make you shine
- Excellent oral and written communication skills.
- Ability to manage, prioritize, and coordinate multiple tasks.
- Computer proficiency, including the ability to use Microsoft Office.
- Event planning and coordination experience.
- Supervisory, employee training, and development skills.
- Project management experience.
The salary range for this position is $32,327-$48,421. The position is sponsor-funded and is contingent upon funding.
Georgia State University Values
- COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university.
- INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.
- TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.
- INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.
- EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.
- STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Georgia State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia State provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia State University complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our University's work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia State University's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu).
Background Check
Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications:Minimum Requirements:
- Bachelor's degree and two years administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.
Preferred Hiring Qualifications:
- The candidate is expected to have experience in an academic environment, event planning and coordination, and/or experience providing administrative support to multiple team members.
To be fully considered for this position all candidates must submit the following at the time of submission:
- A complete and accurate GSU application
- Resume
- Cover Letter
- Three professional references
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Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civilityINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.