Administrative Assistant Job at Core Weave in New York

CoreWeave is the AI Hyperscaler, delivering a cloud platform of cutting edge services powering the next wave of AI. The company's technology provides enterprises and leading AI labs with the most performant, efficient and resilient solutions for accelerated computing. Since 2017, CoreWeave has operated a growing footprint of data centers covering every region of the US and across Europe. CoreWeave was ranked as one of the TIME100 most influential companies of 2024.

As the leader in the industry, we thrive in an environment where adaptability and resilience are key. Our culture offers career-defining opportunities for those who excel amid change and challenge. If you're someone who thrives in a dynamic environment, enjoys solving complex problems, and is eager to make a significant impact, CoreWeave is the place for you. Join us, and be part of a team solving some of the most exciting challenges in the industry.

CoreWeave powers the creation and delivery of the intelligence that drives innovation. To learn more about our values, please visit our careers website.

CoreWeave is looking for a motivated Administrative Assistant to join our growing team. At CoreWeave, we are building the next generation public cloud for accelerated workloads. This role will provide three to four Director-level leaders of the Engineering Department with administrative support. The ideal candidate will be a detail-oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the engineering leaders. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

Responsibilities:

* Manage complex calendar and scheduling to support teams in multiple time zones.

* Make all travel arrangements.

* Proactively develop positive working relationships with key partners and vendors, as well as across internal departments.

* Collaborate with other assistants to organize and execute team activities. (all-hands, off-sites, team social events)

* Handle expense reports and reconciliation.

* Work closely with other assistants on collaborative company-wide projects and initiatives.

Basic Qualifications:

* 3+ years of experience providing administrative assistance

* Ability to prioritize and handle multiple assignments at any given time

* Light project management and event planning experience

* Strong organizational, communication and interpersonal skills

* High levels of integrity and discretion

* Impeccable attention to detail

* Highly motivated, organized individual who is able to work effectively with minimal supervision, coordinating with staff across multiple locations and time zones.

* Experience with Google Suite, Slack, Zoom preferred

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $70,000-$90,000. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience.

What We Offer

The range we've posted represents the typical compensation range for this role. To determine actual compensation, we review the market rate for each candidate which can include a variety of factors. These include qualifications, experience, interview performance, and location.

In addition to a competitive salary, we offer a variety of benefits to support your needs, including:

* Medical, dental, and vision insurance - 100% paid for by CoreWeave

* Company-paid Life Insurance

* Voluntary supplemental life insurance

* Short and long-term disability insurance

* Flexible Spending Account

* Tuition Reimbursement

* Mental Wellness Benefits through Spring Health

* Family-Forming support provided by Carrot

* Paid Parental Leave

* Flexible, full-service childcare support with Kinside

* 401(k) with a generous employer match

* Flexible PTO

* Catered lunch each day in our office and data center locations

* A casual work environment

* A work culture focused on innovative disruption

Our Workplace

At CoreWeave, we are committed to operating as a hybrid workplace, offering employees flexibility in how they structure their time between in-office and remote work. We recognize the significance of fostering connections, collaboration, and creativity within our office culture and its positive impact on our business. Our philosophy operating as a hybrid workplace underscores our dedication to enabling employees to tailor work-life balance to their individual preferences.

For those who do not live within 30 miles of one of our offices, we are open to considering remote work for candidates whose skills and experience strongly align with the role. While we prioritize a hybrid work environment for most roles, we understand the importance of flexibility and are open to remote work for specific positions and specialized skill sets. Onboarding is essential to your success. New employees not based out of an office will be invited to attend onboarding training at one of our hubs within their first month of employment. We continue to foster a collaborative environment by bringing teams together quarterly.

California Consumer Privacy Act - California applicants only

CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

As part of this commitment and consistent with the Americans with Disabilities Act (ADA), CoreWeave will ensure that qualified applicants and candidates with disabilities are provided reasonable accommodations for the hiring process, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed, please contact: careers@coreweave.com.