Aston Carter is hiring: Executive Assistant II in Tempe

One of the largest tech companies based in Seattle, WA is hiring an Executive Assistant to support the growing team in Tempe, AZ. Role will be 100% onsite.

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant. This is a critical role requiring strong focus and execution. The Executive Assistant will handle a high volume of tasks, including complex calendar management, scheduling, prioritizing information and requests, and ensuring appropriate urgency. The role involves monitoring and tracking the VP's meetings, priorities, and emails, acting as a proxy when necessary, managing travel and expenses, and providing comprehensive administrative support.

Responsibilities

+ Manage complex calendar and scheduling for the Vice President.

+ Effectively prioritize tasks amidst a flood of information and requests.

+ Monitor and track the VP's meetings, priorities, and emails.

+ Act as proxy for the VP when necessary.

+ Manage travel arrangements and expense reports.

+ Provide all administrative support functions for the office.

+ Handle multiple tasks and action items, ensuring timely follow-up and documentation.

+ Prepare deliverables for the VP, ensuring appropriate and timely action.

Essential Skills

+ Ability to complete a high volume of tasks and projects with little to no guidance.

+ Impeccable attention to detail.

+ Ability to make smart and timely decisions.

+ Exceptional verbal and written communication skills.

+ Ability to switch gears at a moment's notice.

+ High levels of integrity and discretion in handling confidential information.

+ Professionalism in dealing with senior professionals inside and outside the company.

+ At least two years of college required; bachelor's degree preferred.

+ Six years of experience supporting senior management (VPs, Senior VPs, or CEOs).

+ Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.

Additional Skills & Qualifications

+ Experience in administrative support.

+ Proficiency in calendar management.

+ Experience in executive administrative support.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.