Executive Assistant to the CEO Job at Bevi in Boston

Company Overview:
Bevi is a rapidly growing, innovative, and purpose-driven company dedicated to transforming the way people hydrate. By providing smart water dispensers that eliminate the need for single-use plastic bottles, Bevi aims to make the world a better place, one sip at a time. As we continue to scale, we seek a dynamic, proactive, and resourceful Executive Assistant to support our CEO, drive organizational accountability, and be a culture champion for the Bevi team.

Job Summary:
In this role, you will provide high-level administrative support to the CEO, playing a critical role in ensuring the smooth operation of the CEO’s office. This position requires exceptional organizational and communication skills, a proactive approach to problem-solving, the ability to handle sensitive information with absolute discretion, and passion for building a strong culture and winning teams. The Executive Assistant to the CEO is an enabler to the organization helping drive overall effectiveness and success.

Key Responsibilities:

Administrative Support & Leadership

• Manage complex scheduling and calendar coordination for the CEO, including internal and external meetings, travel arrangements, and events, with a clear understanding of priorities.
• Compile and process expense reports and prepare executive-level reports as required.
• Prepare and organize materials for executive meetings, including agendas, presentations, and minutes.

Internal Communications & Event Management

• Handle all communications on behalf of the CEO, ensuring timely responses and helping to maximize the effectiveness of the CEO’s time.
• Organize monthly board calls and quarterly board meetings, collaborating with the Chief of Staff and executive team on content selection and preparation support.
• Partner with the Chief of Staff and HR to develop and manage internal communication strategies to ensure clear messaging across the organization.
• Partner with the Chief of Staff to plan and execute offsites for the Leadership Team, including content development, venue management, meals, activities, and travel arrangements (as needed).
• Partner with the CEO and Chief of Staff to plan and execute company all-hands meetings, ensuring smooth coordination with speakers, content, and logistics.
• Coordinate executive-level recruitment processes, including managing travel logistics, scheduling interviews, and ensuring a positive and seamless candidate experience throughout all stages of the process.
• Help organize and manage culture-building events such as town halls and employee events, working closely with HR including Bevi’s Office Manager and other departments to promote engagement and alignment with company values.
• Partner with Marketing on external PR events for the CEO, including preparing talking points and slides/content as appropriate.

Strategic Planning & Program Management

• Partner with the Chief of Staff to implement and manage the day-to-day business operating cadences and support strategic planning activities.
• Lead special projects as directed by the CEO, ensuring timely completion and alignment with strategic goals.
• Coordinate with the Chief of Staff and CEO to drive accountability within the executive team and extended leadership team.
• Partner with the Chief of Staff and other Leadership Team members to develop, implement, and optimize effective processes and data management systems to enhance organizational agility.

Confidentiality & Sensitive Information

• Handle sensitive and confidential information with discretion, ensuring compliance with company policies and data protection standards.
• Act as a trusted confidant for the CEO, offering insights and guidance on sensitive internal matters and strategic decisions.

Minimum Requirements:

• 7+ years of experience as a senior-level executive assistant, preferably within high-growth companies or startups.
• Proven ability to manage complex schedules, priorities, and high-level communications.
• Excellent written and verbal communication skills, with the ability to engage with all levels of the organization.
• Strong organizational skills and attention to detail, with experience in managing company events or meetings.
• Comfortable handling confidential and sensitive information.
• Strategic thinker who can anticipate needs, identify problems, and provide proactive solutions.
• Experience coordinating large-scale meetings, culture events, and working across departments is a plus.
• Thrive in a fast-paced, ever-evolving environment and adapt easily to new challenges.
• High level of discretion and professionalism in handling sensitive information.
• Passion for Bevi’s mission and a commitment to making a positive impact.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work with a passionate and dedicated team.
• A dynamic and inclusive work environment that fosters growth and innovation.
• The chance to make a meaningful impact on the environment and people’s lives.
• Comprehensive medical, dental and vision insurance plans with BlueCross BlueShield, 95% paid by employer.
• 401(k) with company match, and environmentally responsible investment options.
• Flexible PTO plus 9 company holidays, and additional paid days for sick leave, etc. (including sustainability or social justice volunteer events).
• Generous fully paid parental leave for both birth parents and non-birth parents.
• Fully employer paid disability and life insurances.
• Wellness and fitness reimbursements.
• Monthly stipends for cell phone use and commuting costs.
• Onsite snacks and (of course) unlimited Bevi ... plus composting and terracycling, too.
• Happy hours, pancake breakfasts, Hero awards - and more!

Bevi is an equal opportunity employer and encourages applicants from all backgrounds to apply.

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