SENIOR ADMINISTRATIVE SPECIALIST Job at University of Washington in Seattle

University of Washington SENIOR ADMINISTRATIVE SPECIALIST Seattle, Washington Apply Now

Job Location Detail: Remote/Hybrid, Seattle - South Lake Union

Posting Date: 10/30/2024

Salary: $6,000 - $7,486 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website.

POSITION PURPOSE

UW Medicine Advancement has an excellent opportunity for a Senior Administrative Specialist to join their team. At UW Medicine, we work to improve health for all people through excellence in clinical, research, and education and training programs.

The Senior Administrative Specialist provides direct and far-reaching support as a trusted partner to support six leaders at UW Medicine Advancement and lead special projects as assigned:

• Assistant Vice President for Health System Philanthropy
• Assistant Vice President for Development Marketing and Communications
• Senior Director for Engagement and Communications
• Two Senior Directors for Health System Philanthropy
• Senior Director for Philanthropy

The Senior Administrative Specialist provides senior-level administrative support in a confidential and professional manner. This position is responsible for a broad range of duties including, but not limited to: executive scheduling and briefing, executive communications, special project coordination, scheduling complex meetings and interviews, planning travel and submitting reimbursements, onboarding new team members, and managing other administrative functions.

DUTIES AND RESPONSIBILITIES

Operations Administration: 30%

Administrative duties include coordinating with the unit’s administrative team and acting as liaison for UW Medicine Advancement with other offices.

Independently evaluate and take action on requests that affect the UW Medicine Advancement office while recognizing strategic priorities.

Assist with the hiring and training of permanent, temporary, and student employees.

Handle travel arrangements and prepare reimbursement requests.

Complex Scheduling and Administrative Support: 50%

Calendar management for supported leaders, including scheduling meetings, appointments, and donor visits.

Assist with correspondence and materials for presentations, reports, and proposals.

Event Coordination and Special Projects: 20%

Plan for all-staff events and provide administrative support for high-level fundraising volunteer committees.

MINIMUM QUALIFICATIONS

Bachelor's degree and four or more years of progressively responsible experience in an administrative office environment.

Four or more years of experience providing direct support of an executive or senior administrator.

ADDITIONAL QUALIFICATIONS

Strong interpersonal skills and customer service orientation.

Demonstrated project management skills with creativity, organizational ability, and strong attention to detail.

Ability to make decisions in ambiguous situations and exercise good judgment.

PREFERRED QUALIFICATIONS

Knowledge of development/advancement principles.

Experience with UW travel, purchasing, budget, and timekeeping systems.

WORKING ENVIRONMENTAL CONDITIONS

Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.

Occasional travel to support local special events or meetings.

Application Process: The application process may include completion of a variety of online assessments. Please note that your application will not be reviewed until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.