Grants Manager A/B (Department of Medicine)

University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Grants Manager A/B (Department of Medicine) Job Profile Title Grants Manager A Job Description Summary This position will primarily support pre-award activities within the Department of Medicine’s Special Operations Unit. The Grants Manager will be responsible for multiple monthly proposal submissions for various divisions within DOM. The GM will manage proposal development, budget development, and related pre-award activities for a diverse sponsor portfolio. The GM will manage post-award activities including account setup, monitoring and review of all sponsored project expenditures, and fund projections. Job Description This position will primarily support pre-award activities within the Department of Medicine’s Special Operations Unit. The Grants Manager will be responsible for multiple monthly proposal submissions for various divisions within DOM. The GM will manage proposal development, budget development, and related pre-award activities for a diverse sponsor portfolio. The GM will manage post-award activities including account setup, monitoring and review of all sponsored project expenditures, and fund projections. They will be expected to monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance and meet with principal investigators to discuss and advise them on financial issues related to their portfolios. S/he will maintain salary grids and work with payroll coordinators to ensure faculty and staff are paid correctly and will assist in the preparation and review of effort reports. The GM will participate in specific projects including the annual budget submission, and will work on more complicated grants including clinical research grants and program projects with multiple sub-contracts. Grants Manager B: The GM B will work more independently and actively participate in specific projects, including the annual budget submission. The GM B will have a greater grants management experience than the GM A, such that s/he can make greater contributions, including engaging in more complex financial analysis. The Grants Manager will report to the Associate Director, Sponsored Programs and will have an indirect reporting relationship to the PSOM Office of Research Support Services. Duties: Grants Manager A: The majority of duties will involve pre-award administration. The Grants Manager will be responsible for multiple monthly proposal submissions for various divisions within DOM. Tasks include managing proposal development, meeting with Principal Investigators to discuss and manage budget development and related pre-award activities for diverse sponsor portfolio. Some management of post-award activities will be involved, including account setup, monitoring and review of all sponsored project expenditures and fund projections. The Grants Manager will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance. Will meet with principal investigators to discuss and advise them on financial issues related to their portfolios. Maintain salary grids and work with payroll coordinators to ensure faculty and staff are paid correctly. Assist in the preparation of effort reports. Participate in specific projects, including the annual budget submission. Grants Manager B: The GM B will work more independently and actively participate in specific projects including the annual budget submission. The GM B will work on the more complicated grants including training grants and program projects with multiple subcontracts. Moreover, it is expected that the GM B will have greater grants management experience than the GM A, such that s/he can make greater contributions, including engaging in financial analysis, or taking on more proposal submissions per month. Qualifications Experience with NIH and other federal granting agencies is required. Proficiency in Microsoft Excel, Adobe, and Business Objects. Excellent critical thinking, analytical, verbal, and written communication is required. Working knowledge of Uniform Guidance is required. Ability to apply solid organizational and time management skills to a deadline driven, multiple priority work environment is required. Familiarity with Penn Sponsored Research policies and related financial systems is preferred. Grants Manager A: Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required. Grants Manager B: Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience is required. Master’s degree PREFERRED. Job Location - City, State Philadelphia, Pennsylvania Department / School Perelman School of Medicine Pay Range $51,824.00 - $75,000.00 Annual Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. 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