Acord (association For Cooperative Operations Research And Development)
ADM2501.25 - Post-Award Contract & Grant Analyst II
Acord (association For Cooperative Operations Research And Development), Palo Alto, California, United States, 94306
Palo Alto Veterans Institute for Research (PAVIR) supports the nation's second largest research program of the Veterans Health Administration and is looking for an experienced
Post-Award Contract & Grant Analyst.
The Post-Award Analyst manages post-award activities of medium complexity sponsored projects, such as federal grants, foundation grants, and industry sponsored agreements. The Post-Award Analyst will provide general post-award services to an assigned number of Principal Investigators (PIs) and will maintain internal post-award processes, including accurate qualitative and financial data input and data maintenance.
BENEFITS PAVIR offers
generous benefits , including comprehensive health insurance, vision, dental,
14 paid holidays , paid vacation time, sick pay, a
401(k) with a fully vested 6% company match and 3% profit share , a wellness program, commuter benefits, and professional development training. Plus, we pay for life, short-term disability, and long-term disability insurance.
JOB RESPONSIBILITIES Perform timely, compliant, post-award administration for more complex and more diverse PI portfolio: Review monthly PI statements; Create budget entries in Solomon as needed; Monitor spending on an ongoing and regular basis; Prepare projections and forecasts, identifying any areas needing update; Review and approve requisitions/purchase orders and personnel requests assuring availability of funds and appropriateness expenditures in accordance with sponsor, PAVIR and VA policies and regulations; Monitor effort certification for accuracy and timeliness; Prepare timely submission of scientific and financial progress reports to sponsors for manager review and submission; Review files for post award after hand-off from pre-award; Interpret sponsor requirements and incorporate with understanding of VA and PAVIR policies; Review, understand and be able to communicate the need for sponsor's prior approval processes; Implement internal compliance requirements, including VA compliance; Perform timely account maintenance duties including budget and or other data entries, file maintenance, and account closeout. Communicate with internal and external parties: Communicate status updates and workflow needs intra- and inter-departmentally; Communicate with PIs monthly or more frequently as needed to review PI portfolio including: Monthly expenses; Projections; Effort; Reporting requirements; Liaise between PI and sponsor or subrecipients to obtain needed approvals; Issue, monitor, and amend sub-agreements and personnel agreements; Assist with other tasks as assigned; Participate in department activities and process improvement activities as appropriate; Contribute and help maintain Standard Operating Procedures for department and position; Maintain internal processes, including accurate qualitative and financial data input and data maintenance; Work on special projects as assigned.
QUALIFICATIONS
Required: A./B.S. degree or equivalent experience; 2-5 years of experience in research administration/grants management in an academic, academic medical center or research office setting involving interactions with individuals at all levels; Experience providing high level of customer service; 2-4 years directly related post-award departmental of central research administration/grants management experience; Experience with complex federal awards such as NIH and DoD; Experience working in a professional research environment while demonstrating professional behavior; Working knowledge of Research Administration/Grants Management; Knowledge of sponsored research-related compliance and guidance regulations including OMB Circulars (UG), FAR Clauses and the NIH Grants Policy Statement; Knowledge of progress, technical and financial reports; Knowledge of account set up and closeouts; Demonstrated ability to: create, review, analyze and interpret less complex financial reports and data; utilize spreadsheet and database software for financial analysis, fiscal management, and financial reports; utilize financial spreadsheet functions including formulas, pivot tables, and VLOOKUP or willingness to learn; follow written and verbal instructions; manage multiple priorities and know when to ask for help when prioritizing in a fast-paced, deadline-driven environment; effectively balance customer service with regulatory compliance; communicate and work effectively and collegially in a team environment; communicate effectively in writing and verbally; work with both detailed and broad guidance, seeking out answers using available resources; analyze less complex and/or ambiguous situations, and identify workable solutions and their potential outcomes with guidance of Manager; be proactive and flexible and demonstrate good judgment and decision-making skills; Strong organizational and interpersonal skills; Demonstrated commitment to excellence in customer service and performance.
Preferred: CRA certification desired; 3-6 years of experience in research administration/grants management in an academic, academic medical center or research office setting; Experience with more complex federal awards such as NIH and DoD; Comprehensive knowledge of federal and non-federal Research Administration/Grants Management in a Postaward setting; Working knowledge of sponsored research-related compliance and guidance regulations including OMB Circulars (UG), FAR Clauses, and NIH Grants Policy Statement; Working knowledge of Federal Reports including FSRs, RPPRs, and Other Support; Working knowledge of account set up and closeouts; Demonstrated knowledge of federal and non-federal research administration/grants management; Demonstrated ability to: create, review, analyze and interpret complex financial reports and data; utilize financial spreadsheet functions including formulas, pivot tables, and vlookup; manage multiple priorities and prioritize competing priorities in a fast-paced, deadline-driven environment; effectively balance customer service with regulatory compliance and ensure PAVIR remains compliant with all terms and conditions of awards; communicate effectively and efficiently in writing and verbally; work with both detailed and broad guidance, seeking out answers using available resources and synthesize/ communicate information to team and customers; analyze complex and/or ambiguous situations, identify workable solutions and the potential outcomes, and implement the final solution.
ABOUT PALO ALTO VETERANS INSTITUTE FOR RESEARCH (PAVIR) PAVIR facilitates research and education activities conducted at the VA Palo Alto Health Care System. At PAVIR we work with more than 160 uniquely talented medical scientists. We recruit and retain talented employees who believe in making a difference in the lives of others through innovative health research. READY TO JOIN OUR RESEARCH TEAM? If you feel that you would be right for this job, please fill out our initial
3-minute, mobile-friendly application . We look forward to meeting you! PAVIR is a nonprofit foundation affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VAPAHCS and
complete a background check before they can commence work. PAVIR is pleased to be an Equal Opportunity Employer. Minorities, Women, Veterans, and Individuals with a Disability are encouraged to apply. We welcome and encourage diversity in the workplace regardless of race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need special assistance or an accommodation to apply for a posted position, please contact jobs@pavir.org - Human Resources department.
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Post-Award Contract & Grant Analyst.
The Post-Award Analyst manages post-award activities of medium complexity sponsored projects, such as federal grants, foundation grants, and industry sponsored agreements. The Post-Award Analyst will provide general post-award services to an assigned number of Principal Investigators (PIs) and will maintain internal post-award processes, including accurate qualitative and financial data input and data maintenance.
BENEFITS PAVIR offers
generous benefits , including comprehensive health insurance, vision, dental,
14 paid holidays , paid vacation time, sick pay, a
401(k) with a fully vested 6% company match and 3% profit share , a wellness program, commuter benefits, and professional development training. Plus, we pay for life, short-term disability, and long-term disability insurance.
JOB RESPONSIBILITIES Perform timely, compliant, post-award administration for more complex and more diverse PI portfolio: Review monthly PI statements; Create budget entries in Solomon as needed; Monitor spending on an ongoing and regular basis; Prepare projections and forecasts, identifying any areas needing update; Review and approve requisitions/purchase orders and personnel requests assuring availability of funds and appropriateness expenditures in accordance with sponsor, PAVIR and VA policies and regulations; Monitor effort certification for accuracy and timeliness; Prepare timely submission of scientific and financial progress reports to sponsors for manager review and submission; Review files for post award after hand-off from pre-award; Interpret sponsor requirements and incorporate with understanding of VA and PAVIR policies; Review, understand and be able to communicate the need for sponsor's prior approval processes; Implement internal compliance requirements, including VA compliance; Perform timely account maintenance duties including budget and or other data entries, file maintenance, and account closeout. Communicate with internal and external parties: Communicate status updates and workflow needs intra- and inter-departmentally; Communicate with PIs monthly or more frequently as needed to review PI portfolio including: Monthly expenses; Projections; Effort; Reporting requirements; Liaise between PI and sponsor or subrecipients to obtain needed approvals; Issue, monitor, and amend sub-agreements and personnel agreements; Assist with other tasks as assigned; Participate in department activities and process improvement activities as appropriate; Contribute and help maintain Standard Operating Procedures for department and position; Maintain internal processes, including accurate qualitative and financial data input and data maintenance; Work on special projects as assigned.
QUALIFICATIONS
Required: A./B.S. degree or equivalent experience; 2-5 years of experience in research administration/grants management in an academic, academic medical center or research office setting involving interactions with individuals at all levels; Experience providing high level of customer service; 2-4 years directly related post-award departmental of central research administration/grants management experience; Experience with complex federal awards such as NIH and DoD; Experience working in a professional research environment while demonstrating professional behavior; Working knowledge of Research Administration/Grants Management; Knowledge of sponsored research-related compliance and guidance regulations including OMB Circulars (UG), FAR Clauses and the NIH Grants Policy Statement; Knowledge of progress, technical and financial reports; Knowledge of account set up and closeouts; Demonstrated ability to: create, review, analyze and interpret less complex financial reports and data; utilize spreadsheet and database software for financial analysis, fiscal management, and financial reports; utilize financial spreadsheet functions including formulas, pivot tables, and VLOOKUP or willingness to learn; follow written and verbal instructions; manage multiple priorities and know when to ask for help when prioritizing in a fast-paced, deadline-driven environment; effectively balance customer service with regulatory compliance; communicate and work effectively and collegially in a team environment; communicate effectively in writing and verbally; work with both detailed and broad guidance, seeking out answers using available resources; analyze less complex and/or ambiguous situations, and identify workable solutions and their potential outcomes with guidance of Manager; be proactive and flexible and demonstrate good judgment and decision-making skills; Strong organizational and interpersonal skills; Demonstrated commitment to excellence in customer service and performance.
Preferred: CRA certification desired; 3-6 years of experience in research administration/grants management in an academic, academic medical center or research office setting; Experience with more complex federal awards such as NIH and DoD; Comprehensive knowledge of federal and non-federal Research Administration/Grants Management in a Postaward setting; Working knowledge of sponsored research-related compliance and guidance regulations including OMB Circulars (UG), FAR Clauses, and NIH Grants Policy Statement; Working knowledge of Federal Reports including FSRs, RPPRs, and Other Support; Working knowledge of account set up and closeouts; Demonstrated knowledge of federal and non-federal research administration/grants management; Demonstrated ability to: create, review, analyze and interpret complex financial reports and data; utilize financial spreadsheet functions including formulas, pivot tables, and vlookup; manage multiple priorities and prioritize competing priorities in a fast-paced, deadline-driven environment; effectively balance customer service with regulatory compliance and ensure PAVIR remains compliant with all terms and conditions of awards; communicate effectively and efficiently in writing and verbally; work with both detailed and broad guidance, seeking out answers using available resources and synthesize/ communicate information to team and customers; analyze complex and/or ambiguous situations, identify workable solutions and the potential outcomes, and implement the final solution.
ABOUT PALO ALTO VETERANS INSTITUTE FOR RESEARCH (PAVIR) PAVIR facilitates research and education activities conducted at the VA Palo Alto Health Care System. At PAVIR we work with more than 160 uniquely talented medical scientists. We recruit and retain talented employees who believe in making a difference in the lives of others through innovative health research. READY TO JOIN OUR RESEARCH TEAM? If you feel that you would be right for this job, please fill out our initial
3-minute, mobile-friendly application . We look forward to meeting you! PAVIR is a nonprofit foundation affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VAPAHCS and
complete a background check before they can commence work. PAVIR is pleased to be an Equal Opportunity Employer. Minorities, Women, Veterans, and Individuals with a Disability are encouraged to apply. We welcome and encourage diversity in the workplace regardless of race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need special assistance or an accommodation to apply for a posted position, please contact jobs@pavir.org - Human Resources department.
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