Tule River Indian Health Center, Inc
Chief Financial Officer (CFO)
Tule River Indian Health Center, Inc, Porterville, California, United States, 93257
Position Description
Chief Financial Officer
Reports To:
Chief Executive Officer
Prepared By:
Human Resources
FLSA Status:
Full-Time, Exempt
Salary Grade:
$150k/year
Revised Date:
October 09, 2019
Board Approval:
October 09, 2019
Position Summary :
Working closely with the Chief Executive Officer (CEO) and the Chief Operating Officer (COO) and reporting directly to the CEO; the Chief Financial Officer (CFO) is responsible for the financial management and overall fiscal administration of the Tule River Indian Health Center, Inc. (TRIHCI). Primary responsibility is the overall management of all federal, state and county contracts including completion of all cost reporting requirements in accordance with each funding agency's policy. The CFO is also responsible for the internal budget formulation and monitoring of the TRIHCI operations, payroll, budget endorsements and fiscal control by performing the following duties personally or through subordinates.
Essential Duties and Responsibilities :
Responsible for professional conduct while on TRIHCI property and when acting as a representative of the TRIHCI.
Responsible for providing a high level of sensitivity to the needs of the Native American community, its cultures, traditions, behavior patterns and background.
Responsible for promoting the goals and objectives of TRIHCI, including the vision, mission and driving values of the organization.
Responsible for managing the Fiscal Department, including staff and staff development, in accordance with established policy and procedure.
Manages assigned projects within all designated guidelines.
Assures that management of all the financial affairs of TRIHCI are effective and efficient, and in accordance with accounting and governmental standards.
Ensures proper internal accounting controls are in place and being followed.
Supervises all payroll and property functions.
Coordinates and provides financial technical assistance to all departments.
On-going monitoring of the financial components of all contracts/grants and prime liaison on financial affairs with funding sources.
Development and monitoring of all budgets (State, federal and private funding sources) including development of timely reports for submission to all funding agencies.
Prepares regular financial reports to the CEO, Finance Committee, Treasurer and TRIHCI Board of Directors.
Supervises budgets and prepares all proposals for the development of TRIHCI and the coordination, compilation and development of budgets for subcontractors.
Directs fiscal staff in the preparation and submission of cost reports and the maintenance of policies and procedures for effective financial management.
Coordinates and solicits annual audits of TRIHCI.
Develop and maintains the Fiscal Policy and Procedure Manual in a timely manner.
Assures sufficient insurance coverage for TRIHCI and conducting periodic reviews.
Participation in all required staff meetings.
Performing of general office duties or other related responsibilities as needed and assigned.
Qualifications :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skills, and/or abilities required. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, and Abilities
Knowledge to develop, review, and administer fiscal, billing, and accounting policies and programs for TRIHCI on a day-to-day basis.
Knowledge to develop, review, and maintain systems for the tracking and integrity of all fiscal and payroll processes and records for the organization, in accordance with applicable laws and regulations.
Knowledge to perform general office duties or other fiscal-related responsibilities as needed and assigned.
The skill to serve as the primary point-of-contact for all fiscal, accounting, auditing, and billing questions and concerns.
Skill to serve as an active member of TRIHCI’s Leadership Team, including attendance and contribution to Leadership Team meetings, reports, and initiatives.
Skill in applying complex fact-finding, analytical and problem-solving methods and techniques.
Ability to convene TRIHCI’s Finance Committee as directed and provide relevant and useful information to Department Heads as needed and the Board of Directors on a monthly basis.
Must possess advanced knowledge of strategic budget formulation, healthcare finance, fund accounting, accounts payable/receivable, payroll, cash management and “checks and balances” structures, auditing procedures, grant writing, and 3rd party billing and collections.
Must have knowledge of 638 Contracting Programs, OMB Circular A-133, GAAP, and governing tax laws to ensure effective budget administration, program analysis and support services.
Ability to coordinate the delivery of annual and quarterly fiscal, budgetary, and grant management information to auditors, IHS, CRIHB, the State of California, and other entities as required.
Ability to provides related support, education, and training to department heads and the Board of Directors regarding TRIHCI’s budgeting, accounts payables/receivables, and payroll processes.
Ability to keep informed of state and federal budget developments and implications, including legal and compliance updates, and appropriately informs staff of critical changes accordingly.
In the absence of the Financial Controller, the CFO must be able to directly supervise all fiscal and billing staff, including elements of orientation and training, employee relations, program development, holding staff meetings, monitoring staff attendance, delivering performance evaluations, and any other activities relating to the supervision of employees.
Ability to represent TRIHCI to local, state, and federal entities and communities as required.
Ability to schedule, monitor, and oversee the utilization of budgetary funds allotted to the Fiscal department, ensuring expenditure compliance with all regulations and requirements.
Ability to seek and participate in continuing education opportunities, forums, and trainings as will be necessary to promote effective fiscal, accounting, and billing services at TRIHCI.
Ability to participate in all required staff meetings.
Ability to consistently exercise discretion and independent judgment.
Demonstrate excellent interpersonal skills and the ability to interact effectively with a wide variety of individuals.
Must have the ability to work under pressure in dealing with multiple tasks and constant deadlines, while maintaining attention to detail and accuracy.
Must have good communication skills and be able to effectively communicate with diverse populations.
Demonstrated ability to work independently in carrying out assignments while remaining reliable and dependable.
Possess strong computer operation knowledge including Windows and software programs (i.e., MS Word, MS Excel, accounting software – preferably Sage MIP, etc.), and demonstrate a working knowledge of routine office hardware and equipment (e.g. printers, copiers, fax machines, etc.).
Possess the ability to organize and follow one’s own work schedule (i.e. setting priorities, being available during work hours, and meeting critical deadlines), and provide a schedule for others within the department.
Possess the ability to perform well in group problem-solving situations and use reason even when dealing with highly emotional topics.
Possess the ability to become knowledgeable of health needs and services provided to the Indian community both on and near the reservation.
Demonstrated competency and integrity to maintain the confidentiality of organizational, financial, employee, and client records.
Hiring preference is given to qualified American Indians in accordance with the Indian Preference Act (title 25, U.S. code § 472 & 473). Applicants claiming Native American/ Indian Preference must submit Indian verification, certified by Tribe of affiliation or other acceptable documentation of Native American/ Indian heritage.
Supervisory Duties:
The Chief Financial Officer oversees the following positions (this list is not all inclusive and may change upon organizational needs):
Staff Accountant
Billers
A/P Technicians
Grant Coordinator/Payroll
Education, Certificates, Licenses, Registrations and Experience
A Bachelors’ Degree from an accredited college in Accounting, Finance, Business or Management with an emphasis in Accounting or Finance, or other related field, AND at least 4 years Supervisory experience in Financial Management, Budget Formulation and Budget Monitoring, and Fund-Accounting, AND at least 2 years’ experience in Tribal or Non-Profit Fiscal Management, or Governmental Accounting. An equivalent combination of education and experience may be considered in lieu of a degree. The Human Resources department and Chief Executive Officer will determine what is equivalent.
A current California driver’s license and a good driving record are required for this position.
All candidates for the Chief Financial Officer position must have acceptable work history if previously employed with the Tule River Indian Health Center, Inc., Tule River Tribe and/or Tribal Entities.
Physical Work Environment :
The description provided here is representative of those conditions in which the Chief Financial Officer will be required to perform the essential functions of this position. As stated earlier, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
While performing the duties of this position, the Chief Financial Officer is situated in a standard office environment within the health center, where there is little or no exposure to variations in the weather or other similar elements. The Chief Financial Officer will move throughout the health center to meet with supervisors and co-workers, but maintains limited direct patient/client contact. The Chief Financial Officer must:
Possess the mobility to work in a standard office setting (i.e. walk, stand, or sit for extended periods of time);
Possess the ability to use standard office equipment to write, type, copy, fax, or perform other duties;
Possess the strength to lift and carry supplies weighing up to 10 lbs. repeatedly and up to 25 lbs. intermittently;
Possess the visual acuity to read printed materials and a computer screen; and
Demonstrate hearing and speech capabilities that allow him/her to communicate in person and over the telephone as required.
The clinical setting at TRIHCI is categorized by OSHA as a Blood-borne Pathogen facility. Consequently, there exists the potential for exposure to blood, body fluid/tissue, and infectious wastes. There also exists the potential for exposure to chemicals, biologicals, and toxicants found on-site.
Tule River Indian Health Center, Inc. (TRIHCI) is pleased to offer the following benefits to its full time employees:
100% employer paid Medical Dental and Vision Plans (TRIHCI pays 85% of dependent premiums)
Rich PPO plans with the option of buy-up plans
Voluntary Life/AD&D and Short-Term Disability Insurance
403(B) Plan Contribution
16 paid Holidays, 17 after 1 year of employment
Loan Repayment Program available through IHS
Job Type:
Full-time
Pay:
From $150,000.00 per year
Benefits:
Dental insurance
Employee assistance program
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
10 hour shift
Day shift
Education:
Bachelor's (Preferred)
Experience:
Budgeting: 2 years (Preferred)
Fiscal management: 4 years (Preferred)
Financial management: 4 years (Preferred)
Accounting: 4 years (Preferred)
Ability to Relocate:
Porterville, CA 93257: Relocate before starting work (Required)
Work Location:
In person
#J-18808-Ljbffr
Chief Financial Officer
Reports To:
Chief Executive Officer
Prepared By:
Human Resources
FLSA Status:
Full-Time, Exempt
Salary Grade:
$150k/year
Revised Date:
October 09, 2019
Board Approval:
October 09, 2019
Position Summary :
Working closely with the Chief Executive Officer (CEO) and the Chief Operating Officer (COO) and reporting directly to the CEO; the Chief Financial Officer (CFO) is responsible for the financial management and overall fiscal administration of the Tule River Indian Health Center, Inc. (TRIHCI). Primary responsibility is the overall management of all federal, state and county contracts including completion of all cost reporting requirements in accordance with each funding agency's policy. The CFO is also responsible for the internal budget formulation and monitoring of the TRIHCI operations, payroll, budget endorsements and fiscal control by performing the following duties personally or through subordinates.
Essential Duties and Responsibilities :
Responsible for professional conduct while on TRIHCI property and when acting as a representative of the TRIHCI.
Responsible for providing a high level of sensitivity to the needs of the Native American community, its cultures, traditions, behavior patterns and background.
Responsible for promoting the goals and objectives of TRIHCI, including the vision, mission and driving values of the organization.
Responsible for managing the Fiscal Department, including staff and staff development, in accordance with established policy and procedure.
Manages assigned projects within all designated guidelines.
Assures that management of all the financial affairs of TRIHCI are effective and efficient, and in accordance with accounting and governmental standards.
Ensures proper internal accounting controls are in place and being followed.
Supervises all payroll and property functions.
Coordinates and provides financial technical assistance to all departments.
On-going monitoring of the financial components of all contracts/grants and prime liaison on financial affairs with funding sources.
Development and monitoring of all budgets (State, federal and private funding sources) including development of timely reports for submission to all funding agencies.
Prepares regular financial reports to the CEO, Finance Committee, Treasurer and TRIHCI Board of Directors.
Supervises budgets and prepares all proposals for the development of TRIHCI and the coordination, compilation and development of budgets for subcontractors.
Directs fiscal staff in the preparation and submission of cost reports and the maintenance of policies and procedures for effective financial management.
Coordinates and solicits annual audits of TRIHCI.
Develop and maintains the Fiscal Policy and Procedure Manual in a timely manner.
Assures sufficient insurance coverage for TRIHCI and conducting periodic reviews.
Participation in all required staff meetings.
Performing of general office duties or other related responsibilities as needed and assigned.
Qualifications :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skills, and/or abilities required. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, and Abilities
Knowledge to develop, review, and administer fiscal, billing, and accounting policies and programs for TRIHCI on a day-to-day basis.
Knowledge to develop, review, and maintain systems for the tracking and integrity of all fiscal and payroll processes and records for the organization, in accordance with applicable laws and regulations.
Knowledge to perform general office duties or other fiscal-related responsibilities as needed and assigned.
The skill to serve as the primary point-of-contact for all fiscal, accounting, auditing, and billing questions and concerns.
Skill to serve as an active member of TRIHCI’s Leadership Team, including attendance and contribution to Leadership Team meetings, reports, and initiatives.
Skill in applying complex fact-finding, analytical and problem-solving methods and techniques.
Ability to convene TRIHCI’s Finance Committee as directed and provide relevant and useful information to Department Heads as needed and the Board of Directors on a monthly basis.
Must possess advanced knowledge of strategic budget formulation, healthcare finance, fund accounting, accounts payable/receivable, payroll, cash management and “checks and balances” structures, auditing procedures, grant writing, and 3rd party billing and collections.
Must have knowledge of 638 Contracting Programs, OMB Circular A-133, GAAP, and governing tax laws to ensure effective budget administration, program analysis and support services.
Ability to coordinate the delivery of annual and quarterly fiscal, budgetary, and grant management information to auditors, IHS, CRIHB, the State of California, and other entities as required.
Ability to provides related support, education, and training to department heads and the Board of Directors regarding TRIHCI’s budgeting, accounts payables/receivables, and payroll processes.
Ability to keep informed of state and federal budget developments and implications, including legal and compliance updates, and appropriately informs staff of critical changes accordingly.
In the absence of the Financial Controller, the CFO must be able to directly supervise all fiscal and billing staff, including elements of orientation and training, employee relations, program development, holding staff meetings, monitoring staff attendance, delivering performance evaluations, and any other activities relating to the supervision of employees.
Ability to represent TRIHCI to local, state, and federal entities and communities as required.
Ability to schedule, monitor, and oversee the utilization of budgetary funds allotted to the Fiscal department, ensuring expenditure compliance with all regulations and requirements.
Ability to seek and participate in continuing education opportunities, forums, and trainings as will be necessary to promote effective fiscal, accounting, and billing services at TRIHCI.
Ability to participate in all required staff meetings.
Ability to consistently exercise discretion and independent judgment.
Demonstrate excellent interpersonal skills and the ability to interact effectively with a wide variety of individuals.
Must have the ability to work under pressure in dealing with multiple tasks and constant deadlines, while maintaining attention to detail and accuracy.
Must have good communication skills and be able to effectively communicate with diverse populations.
Demonstrated ability to work independently in carrying out assignments while remaining reliable and dependable.
Possess strong computer operation knowledge including Windows and software programs (i.e., MS Word, MS Excel, accounting software – preferably Sage MIP, etc.), and demonstrate a working knowledge of routine office hardware and equipment (e.g. printers, copiers, fax machines, etc.).
Possess the ability to organize and follow one’s own work schedule (i.e. setting priorities, being available during work hours, and meeting critical deadlines), and provide a schedule for others within the department.
Possess the ability to perform well in group problem-solving situations and use reason even when dealing with highly emotional topics.
Possess the ability to become knowledgeable of health needs and services provided to the Indian community both on and near the reservation.
Demonstrated competency and integrity to maintain the confidentiality of organizational, financial, employee, and client records.
Hiring preference is given to qualified American Indians in accordance with the Indian Preference Act (title 25, U.S. code § 472 & 473). Applicants claiming Native American/ Indian Preference must submit Indian verification, certified by Tribe of affiliation or other acceptable documentation of Native American/ Indian heritage.
Supervisory Duties:
The Chief Financial Officer oversees the following positions (this list is not all inclusive and may change upon organizational needs):
Staff Accountant
Billers
A/P Technicians
Grant Coordinator/Payroll
Education, Certificates, Licenses, Registrations and Experience
A Bachelors’ Degree from an accredited college in Accounting, Finance, Business or Management with an emphasis in Accounting or Finance, or other related field, AND at least 4 years Supervisory experience in Financial Management, Budget Formulation and Budget Monitoring, and Fund-Accounting, AND at least 2 years’ experience in Tribal or Non-Profit Fiscal Management, or Governmental Accounting. An equivalent combination of education and experience may be considered in lieu of a degree. The Human Resources department and Chief Executive Officer will determine what is equivalent.
A current California driver’s license and a good driving record are required for this position.
All candidates for the Chief Financial Officer position must have acceptable work history if previously employed with the Tule River Indian Health Center, Inc., Tule River Tribe and/or Tribal Entities.
Physical Work Environment :
The description provided here is representative of those conditions in which the Chief Financial Officer will be required to perform the essential functions of this position. As stated earlier, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
While performing the duties of this position, the Chief Financial Officer is situated in a standard office environment within the health center, where there is little or no exposure to variations in the weather or other similar elements. The Chief Financial Officer will move throughout the health center to meet with supervisors and co-workers, but maintains limited direct patient/client contact. The Chief Financial Officer must:
Possess the mobility to work in a standard office setting (i.e. walk, stand, or sit for extended periods of time);
Possess the ability to use standard office equipment to write, type, copy, fax, or perform other duties;
Possess the strength to lift and carry supplies weighing up to 10 lbs. repeatedly and up to 25 lbs. intermittently;
Possess the visual acuity to read printed materials and a computer screen; and
Demonstrate hearing and speech capabilities that allow him/her to communicate in person and over the telephone as required.
The clinical setting at TRIHCI is categorized by OSHA as a Blood-borne Pathogen facility. Consequently, there exists the potential for exposure to blood, body fluid/tissue, and infectious wastes. There also exists the potential for exposure to chemicals, biologicals, and toxicants found on-site.
Tule River Indian Health Center, Inc. (TRIHCI) is pleased to offer the following benefits to its full time employees:
100% employer paid Medical Dental and Vision Plans (TRIHCI pays 85% of dependent premiums)
Rich PPO plans with the option of buy-up plans
Voluntary Life/AD&D and Short-Term Disability Insurance
403(B) Plan Contribution
16 paid Holidays, 17 after 1 year of employment
Loan Repayment Program available through IHS
Job Type:
Full-time
Pay:
From $150,000.00 per year
Benefits:
Dental insurance
Employee assistance program
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
10 hour shift
Day shift
Education:
Bachelor's (Preferred)
Experience:
Budgeting: 2 years (Preferred)
Fiscal management: 4 years (Preferred)
Financial management: 4 years (Preferred)
Accounting: 4 years (Preferred)
Ability to Relocate:
Porterville, CA 93257: Relocate before starting work (Required)
Work Location:
In person
#J-18808-Ljbffr