Manager of Accounting Job at Mass.gov in Boston

The new address of this position will be 1 Federal Street, Boston, MA 02110 in 2025.

About the Organization:

The Division of Occupational Licensure (DOL), an agency within the Office of Consumer Affairs and Business Regulation (OCABR), protects consumers by ensuring that the professionals they hire comply with state licensing laws. DOL oversees 26 boards of registration, which license and regulate more than 500,000 individuals and businesses to practice over 100 trades and professions. DOL also licenses and regulates the Office of Public Safety and Inspections (OPSI) and the Office of Private Occupational School Education (OS).

The mission of DOL is to protect the public health, safety, and welfare by licensing qualified individuals and businesses to provide services to consumers. Additionally, it is the duty of the DOL to ensure fair and consistent enforcement of the licensing laws and regulations. DOL seeks to promote consumer protection, a fair and competitive marketplace, and education and outreach.

The Division of Occupational Licensure is committed to creating and sustaining a work culture that is welcoming, inclusive, and mutually respectful to all its employees regardless of race, color, age, creed, religion, national origin, ethnicity, sex, gender identity or expression, sexual orientation, genetic information, veteran or disability status.

About the Role:

The Manager of Accounting oversees the revenue side of accounting for the DOL. The Manager is responsible for the oversight of the collection, depositing, and reconciliation of all revenue collected by the Division and each of the 26 boards. The Division collects between 40 and 48 million dollars annually. The Accounting Unit supervises the electronic system of collection and transfer of funds through online and lockbox service and receives deposits and reconciles over-the-counter transactions.

The Manager of Accounting prepares and reports financial information for the Division through financial projections and actual revenue collections. The Manager of Accounting works closely with Board staff, the Deputy Commissioner for Boards and Operations, and the Deputy Commissioner for Public Safety Inspections to develop, enhance, and standardize the financial procedures of each board to ensure consistency with overall Division policies.

The Manager of Accounting supervises a staff of 4 Accountants as well as 2 Program Coordinators, who reconcile revenue associated with license applications and renewals for the DOL.

Duties and Responsibilities:

• Prepare reports for projecting revenue: Track actual revenue vs. estimates and report information to budget staff within the Office of Consumer Affairs and Business Regulation, the Deputy Commissioner for Boards and Operations, Deputy Commissioner for Public Safety Inspections, and the Chief Operating Officer. Review these projections at the end of each month and fiscal year. Must be comfortable manipulating data using formulas in Microsoft Excel.
• Verify all month-end documents and amounts: Review Cash Receipts in the statewide accounting system ("MMARS") and verify that all accounts in MMARS match the cashbooks for all revenue by board, lockbox, over-the-counter deposits, online payments, and various Trusts.
• Formulate policies and procedures for efficient processing of revenue: Standardize cash collection procedures and ensure compliance with cash collection procedures. Train and assist Board staff in the proper depositing and recording of revenue for over-the-counter transactions.
• Oversee the electronic system of collection and transfer of funds: Implement DOL and unit policies to ensure that deposits are transmitted timely and accurately. Work with Lockbox Vendor, State Treasurer, State Auditor, and Comptroller to resolve accounting discrepancies.
• Maintain the fee schedule for all boards: Work closely with budget staff at the OCABR and the Executive Office for Administration and Finance ("ANF") to provide data for potential changes to fees. Ensure that fees are added and revised as necessary, and all documentation is updated accordingly.
• Ensure that all revenues are collected according to guidelines established by the State Treasurer, State Auditor, and Comptroller’s Office.

Preferred Knowledge, Skills, and Abilities:

• Ability to understand, apply, interpret, and implement the provisions of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing agency financial operations.
• Experience with state financial policies and procedures.
• Experience working in the state’s accounting system (MMARS).
• Considerable knowledge of Generally Accepted Accounting Principles.
• Ability to generate reports, analyze data, and prepare reports to capture and display spending, revenue, and other financial activity.
• Experience in revenue reconciliation, cash transfers, refunds, and end of year cash processing including statutory receivables.
• Proficiency with Microsoft Office products, including Excel, Access, Word, and Outlook.
• Highly organized and comfortable working in an environment transitioning from paper to electronic filing.
• Ability to handle multiple tasks, often with competing timelines.
• Ability to exercise sound judgment, especially in financial procedure implementation.
• Good organizational, interpersonal, and communication skills.
• Ability to foster a culture of diversity, respect, and inclusion.

All applicants should attach a cover letter and resume to their online submission for this position.

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five (5) years of full-time or equivalent part-time professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least one (1) year must have been in a project management, supervisory, or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.

III. A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

Comprehensive Benefits:

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Affirmative Action Employer: Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.

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