Analyst/Executive Assistant 1099 Contract Job at Red Carrot in Washington

POSITION: Analyst/Executive Assistant 1099 Contract
LOCATION: Alexandria, VA (On-Site)
CLEANRENCE REQUIRED: Public Trust

Red Carrot is seeking a TEMPORARY 30-90 day CONTRACTED Administrative Assistant to join a team to support our federal government client. This assistant must be capable of providing all-encompassing administrative support and managing day-to-day administrative affairs efficiently. You will be required to be in the office a minimum of two days a week.
Responsibilities

• Manage the day-to-day administrative affairs of the client
• Maintain client’s full calendar, including scheduling daily appointments and deconflicting appointments whenever necessary
• Coordinate administrative tasks, and oversee designated administrative operations
• Accurately enter information into databases/tracking systems
• Verifying the availability of inhouse and external participants for planned meetings
• Send out reminders of scheduled meetings
• Reschedule or cancel meetings in a timeous manner and noting the reason for cancelation
• Manage and confirm travel bookings and arrangements
• Keep stakeholders informed of project timelines and associated deadlines
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets
• Prepare agendas, presentation materials, meeting requests, and meeting minutes
• Answer and screen incoming calls and direct calls to the appropriate person
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills
• Compile input for and draft/organize a variety of reports
• Maintain stakeholder email and distribution lists
• Ensure effective document management
• Maintain templates and resources for operations
• Fully coordinate interviews, meetings, panels, etc. maintaining effective communication with the appropriate staff and with external stakeholders
• Establish and maintain effective and appropriate working relationships

Qualifications

• Bachelor’s degree or equivalent experience
• 2+ years of experience as an Administrative Assistant
• Communicate clearly and effectively to all stakeholders with a high degree of professionalism, diplomacy, and tact
• Experience providing administrative assistance to senior leadership
• Demonstrated a high level of proficiency in MS Word, Excel, PowerPoint, and Outlook
• Display and employ strong critical thinking skills
• Demonstrate clear judgment and independent decision-making capabilities
• Work independently to complete tasks and/or work products with conceptual guidance
• Work on and prioritize multiple assignments throughout the workday
• Proactively identify assignments
• Produce work products that require minimal revision
• Effectively communicate in written and oral formats; able to respond in a timely manner to requests for information
• Demonstrate the ability to manage multiple priorities within a fast-paced environment

Benefits at Red Carrot:    

At Red Carrot, we empower you to be a leader. We attract and develop talent from all backgrounds because we believe there’s strength in diversity, offering different perspectives and skills. Together, we can solve our client’s biggest challenges. We offer a competitive compensation and benefits package.     

• Training and Development – Tuition reimbursement and professional trainings for eligible employees.
• Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.     
• 401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.     
• Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.          
• Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.   

About Us:

Red Carrot is an award-winning, woman-owned small business that is growing rapidly in the federal government space. Our team is fueled by passion, backed by intelligence, and built on expertise. From our inception, we have leveraged industrial engineering principles and data analytics to craft highly efficient solutions for clients’ complex needs. As we have grown, we remain focused on research-centric, data-informed, and audience-oriented, while expanding our range of expert capabilities.

Headquartered in Miami, Florida, we have a strong and continually growing presence in Washington, D.C., as well as team members and clients all over the country. We understand the importance of overcoming geographic limitations to provide the best, all-encompassing service to our clients. Red Carrot builds client capacity by implementing Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions on behalf of our clients.

EO Commitment:

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, ancestry, sex, pregnancy, national origin, age, disability, marital status, familial status, gender identity, transgender status, sexual orientation, actual or perceived status as a victim of domestic violence, dating violence or stalking of any individual or any person associated with such individual, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

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