Executive Assistant Job at Russell Tobin in New York

Job Title: Executive Assistant

Location: New York, NY (3-4 days a week, dependent on the week)

Salary: $120,000 - $160,000

Are you looking for an exciting opportunity to support high-level executives in a fast-paced, creative environment? We are seeking an Executive Assistant to work out of our vibrant New York office, offering the chance to work closely with the CEO. This is a unique role where you’ll be at the heart of an innovative agency, contributing to various departments and collaborating across global locations.

What You'll Do:

• Calendar and Travel Management: Be the right-hand to our CEO and Partner by managing their daily schedules, travel arrangements, and ensuring everything runs smoothly.
• Event Coordination: Take charge of organizing meetings, coordinating with multiple departments, and ensuring all logistics are covered, including catering and venue arrangements.
• Global Coordination: Help maintain the agency’s global activity calendar across our offices across the globe.
• Financial and Budget Support: Manage expense reports, coordinate travel bookings, and assist in managing budgets for media relations events, all in alignment with finance protocols.
• Communication: Act as a central hub for internal communications, training new employees, and liaising between departments and offices to ensure seamless operations.
• General Administration: Maintain important organizational documents, manage subscriptions, and help out with office projects when needed.

Who You Are:

• Experience: A Bachelor’s degree and a minimum of 5 years supporting senior-level executives with administrative duties.
• Industry Knowledge: A passion for the fashion and lifestyle industries, with an understanding of current trends and industry news.
• Proactive and Detail-Oriented: Able to manage multiple tasks with precision, think ahead, and anticipate the needs of the team.
• Skilled Communicator: Strong verbal and written communication skills are a must—clear, concise, and confident.
• Tech-Savvy: Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint), Adobe, and collaboration tools like SharePoint.

Why You’ll Love Working with Us:

• Great Benefits: Medical, dental, vision, 401k, commuter benefits, and a flexible spending account.

Apply today and step into a role where you can make a real difference in an exciting and dynamic company!