Administrative Assistant for Student Support Services and Special Education Pres

Position Type: Administrative and Business Office Support/Secretary/Clerical Date Posted: 12/5/2024 Location: Apollo Early Childhood Center District: Huron Valley Schools POSITION DESCRIPTION Huron Valley Schools is seeking an effectively collaborative and positive Administrative Assistant to support the Student Support Services department, as well as support our Special Education programming within Apollo Early Childhood. Position Type: Secretarial/Clerical/Administrative Assistant Location: Student Support Services MHS & Apollo Salary: HVESP Contract, Class III Schedule $17.85 - $22.55 Reports To: Director of Student Support Services & Apollo/PAL Director Status: School Year 2024 - 2025 Start Date: As Soon As Possible Work Year: 46 Weeks Date Posted: 12/05/2024 Closing Date: Internal 12/11/2024 External until Closed MINIMUM QUALIFICATIONS Must have strong clerical skills, including an effective use of Word Processing Must have competent use of the English language in both oral and written communication Must exhibit strong organizational and problem solving skills Must have knowledge of office equipment Must have the ability to establish and maintain effective relationships with students, staff, administration and community Must have effective bookkeeping knowledge and understanding of the business office functions of the district Must have knowledge of special education procedures and terminology RESPONSIBILITIES Perform typical secretarial functions for the program including correspondences, typing, filing, laminating, copying, etc Answer telephone and make appointments for administration on behalf of students, parents, and teachers Completion of necessary student records, such as Social Security Administration upon request Prepare payroll and maintain attendance records for program staff Prepare purchase requests, warehouse orders and distribute supplies Maintain departmental budget records as well as individual teacher accounts and reimbursements. Perform other functions such as bank deposits Assist with the student enrollment process Maintain Michigan Care Improvement Registry (MCIR) program and submit required reports for Play and Learn (PAL), Early Intervention and Speech and Language program Monitor and modify student attendance for ECSE and Early Intervention student attendance on the Skyward system Maintain student emergency cards and transportation forms, as well as coordinate student transportation needs Prepare Special Education Student files for archiving Submit Direct Service Requests (DSRs) to Oakland Schools Prepare Pupil Count submissions in October and February Create and maintain CA-60's and confidential files for programs as needed. Prepare and deliver PAL student files (CA-60 & confidential files) to receiving Huron Valley School buildings for new kindergarten students Process record requests from other districts for Special Education student records Other duties as assigned EDUCATION and/or EXPERIENCE: High School Degree or higher. LANGUAGE, MATHEMATICAL AND REASONING SKILLS: Ability to speak and write effectively. Ability to apply mathematical concepts to practical situations. Ability to carry out instructions furnished in written or oral format and deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to stand, walk and reach with hands or arms. Specific vision abilities required by this job include close vision and ability to adjust and focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. METHOD OF APPLICATION Apply on-line at hvs.org A cover letter is required in order to be considered for this position and should be attached as the first page of your resume. The cover letter should outline skills and experience that directly relate to the qualifications for the position. Inquiries should be addressed to: Jeanna Klebba Administrative Assistant to Human Resources 2390 South Milford Rd., Highland, MI 48357 248.684.8217 (TELEPHONE) • 248.684.8266 (FAX) E-MAIL: jeanna.klebbahvs.org Jeanette Wenger, Chief Human Resource Officer and Title IX Officer In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II, the Age Discrimination Act of 1975, and the Americans with Disability Act of 1990, it is the policy of the Huron Valley School district that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status be excluded from participation in, be denied benefits of, or be subjected to discrimination during any program or activity or in employment.