SECRETARY III (SENIOR) Job at VSolvit in Seal Beach

Job Summary

VSolvit LLC is seeking a qualified candidate for a Secretary III position that will support VSolvit LLC onsite at Seal Beach, CA. This senior administrative professional will require an Active Secret Clearance and with skills to perform clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to US Navy. This position requires experience supporting C-level executives, and the ability to handle differing situations while interacting with the executive level team and their processes.

As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

Responsibilities

• Central point of contact for action items, data calls, information or problem resolution
• Organize and schedule organizational meetings and appointments
• Manage executives' schedules, calendars and appointments
• Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered
• Read publications, regulations, and directives and take action or refer those that are important to the supervisor and staff
• Based on knowledge of the supervisor's views, compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Knowledge of DoD office procedures and software programs (ERP, LOCUS, DTS) to complete tasking as required in support of the customer needs
• Advises individuals outside the organization on the executive's views on major policies or current issues facing the organization
• Contacts or responds to contact from high-ranking outside officials (e.g., city or state officials, members of congress, presidents of national unions or large national or international firms, etc.) in unique situations. These officials may be relatively inaccessible, and each contact typically must be handled differently, using judgment and discretion
• Use greater judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations
• As with any position, additional expectations exist. Some of these are, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), and staying focused on the assigned tasks including company meetings, and completing other tasks as assigned

Basic Qualifications

• High School Diploma or GED Equivalent
• Active Secret Clearance
• 5+ years’ of senior level administrative support
• 5+ years’ Microsoft Office 365 Suite: Word, Excel, Outlook, OneDrive, Teams, and PowerPoint
• 5+ years’ operating various office equipment: copiers, fax machines, typewriter, scanner, and telephone answering systems
• Must be a US Citizen

Preferred Qualifications

• AA degree in Business Administration preferred
• 5+ years experience working in DoD or government environment
• 5+ years experience with DoD terminology, correspondence, and filing standards
• 5+ years experience utilizing the Department of Defense (DoD) Defense Travel System (DTS)
• 5+ years experience utilizing DoD software programs such as ERP, LOCUS, and DTS

Company Summary

Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team.

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.