Remote Administrative Assistant
Panorama Community Magazine, Remote
Level: Experienced
Duration: Full Time
About Panorama Community Magazine
Panorama Community Magazine is a respected monthly publication serving Northeast Pennsylvania with impactful, community-focused journalism, local stories, and regional advertising. Our mission is to connect, inform, and inspire through high-quality editorial content that reflects the vibrant voices of our region. As we continue to expand our digital and print operations, we are seeking a reliable and detail-oriented Remote Administrative Assistant to provide essential support across our editorial, advertising, and operational teams.
Position Overview
The Administrative Assistant will play a pivotal role in ensuring smooth day-to-day operations across departments. This fully remote role is ideal for a proactive, organized professional with excellent communication skills and a strong ability to manage tasks independently in a fast-paced environment.
Key Responsibilities
- Manage incoming emails, calls, and inquiries with professionalism and promptness
- Coordinate virtual meetings, team schedules, and internal communications
- Maintain organized digital filing systems and shared drives
- Assist with invoicing, billing, and tracking of advertising contracts
- Help manage editorial calendars and monitor key deadlines
- Support subscription services and handle contributor and reader communications
- Provide cross-departmental administrative support (editorial, sales, design)
- Track project timelines and follow up on deliverables with relevant team members
Qualifications
- 2+ years of administrative support experience, preferably in a remote or publishing environment
- Exceptional organizational, communication, and multitasking skills
- Strong proficiency with Google Workspace, Microsoft Office, Zoom, and other office software
- Comfortable using project management tools such as Trello, Asana, or similar platforms
- Ability to work independently, manage priorities, and meet deadlines with minimal supervision
- High attention to detail and commitment to quality
- Understanding of or interest in media, publishing, or small business operations is a plus
Preferred Attributes
- Passion for community-focused journalism and storytelling
- Flexible, adaptable, and comfortable in a deadline-driven setting
- Team-oriented mindset with a proactive approach to problem-solving
- Experience handling sensitive or confidential information with discretion
What We Offer
- Remote work with flexible scheduling
- Supportive and collaborative work culture
- Opportunities for growth within a reputable regional publication
- Ongoing training and professional development
- Competitive hourly rate: $20–$28/hour, depending on experience and qualifications