Blue Cross Blue Shield Association
Sr Executive Assistant
Blue Cross Blue Shield Association, Washington, District of Columbia, us, 20022
The hiring range for this role is:62,976.00 - 88,320.00This is the lowest to highest salary we believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the hiring range and this hiring range may also be modified in the future. A candidate's position within the hiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs. This job is also eligible for
annual bonus incentive pay.We offer a comprehensive package of benefits including paid time off, 11 holidays, medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account, and many other benefits to eligible employees.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.Job Description Summary
Under limited supervision ensures the effectiveness and efficiency of the Executive Vice President (EVP) or Senior Vice President (SVP) office by providing full range of secretarial/administrative support to the Executive or team and in certain instances the department, exercising confidentiality, tact and diplomacy. Functions as department information resource for internal and external inquiries regarding divisional activities, providing excellent customer service and follow-through, and maintaining positive interactions with internal and external contacts, including Member Plan CEOs and executives, federal government and industry stakeholders, and other BCBSA senior executives as appropriate. Maintains confidentiality of all information and matters.Responsibilities include but are not limited to:Functional Support:
Manages the calendar/schedule of the Executive or team, coordinating day-to-day activities by maintaining a balance between meeting requests and other activities, identifying conflicts and anticipating and resolving problems through negotiation/influence. Screens all incoming telephone calls, requests for information and other general inquiries to resolve caller issues or forwards them to the appropriate area for resolution. Forwards information to Executive or team when traveling, and as necessary, to management staff in their absence. Assists in the preparation of division-wide/department-wide meetings, coordinates staff meetings, and other internal meetings and/or conference calls ensuring all logistics and materials are complete. Develops relationships with internal Association and Plan administrative staff and schedules meetings for the Executive or team and in some instances department staff, with Plan, Federal government and Association leadership as appropriate. Coordinates travel arrangements and resulting expense reports ensuring all related time frames and policies are followed. Facilitates division-wide/department-wide communication with internal staff on behalf of Executive or team, proactively identifies divisional communication needs and suggests solutions for addressing such needs. Facilitates Executive or team review of contracts, agreements, and other important, confidential documents. Supports special projects on behalf of the Executive or team.
Meeting Coordination:
Supports Executive or team in conducting planning sessions with the leadership and management teams. Coordinates division-wide/department-wide planning meetings on a regular basis, creates agendas, takes notes, and produces meeting summaries. Organizes planning related materials, ensuring materials are prepared timely and effectively, coordinates technical support for the meetings.
General Administrative Functions:
Takes comprehensive notes at meetings, drafts letters and emails, word processes. Prepares PowerPoint presentations (slides and charts). Prepares Excel spreadsheets, filing, faxing, photocopying, transmitting fax/email broadcasts using Outlook, and ordering supplies.
File and Record Maintenance:
Organizes and maintains computerized data files for easy retrieval, revision, and record keeping purposes and coordinates the timely and accurate intake and reporting of information on a regular basis from a variety of sources, including but not limited to HR, Finance, Internal Audit, and EPMO on behalf of the SVP and division leadership. Identifies and alerts Executive and Leadership Team of anomalies, due dates, variances.
Required Education, Certifications and Experience:Completion of college course work toward a degree or an undergraduate degree in a related field
A minimum of ten (10) years of experience in a professional or similar environment
Five (5) years supporting a Sr. Executive Level position
Prior experience which demonstrates the ability to problem solve and adapt to changing priorities, environment and technologies
Prior experience in relationship building and knowledge of general business practices
Exposure to business meeting / conference planning and logistics
Proficiency in Word, Excel, PowerPoint, project management and Internet applications to create professional documents, reports and presentations
Excellent communication skills which includes good written, oral and listening skills
Demonstrates tact, efficiency, initiative, and discretion when dealing with confidential information
Relationship management skills
Time management skills
Critical thinking skills
People Management:
No#LI-HYBRID
#J-18808-Ljbffr
annual bonus incentive pay.We offer a comprehensive package of benefits including paid time off, 11 holidays, medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account, and many other benefits to eligible employees.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.Job Description Summary
Under limited supervision ensures the effectiveness and efficiency of the Executive Vice President (EVP) or Senior Vice President (SVP) office by providing full range of secretarial/administrative support to the Executive or team and in certain instances the department, exercising confidentiality, tact and diplomacy. Functions as department information resource for internal and external inquiries regarding divisional activities, providing excellent customer service and follow-through, and maintaining positive interactions with internal and external contacts, including Member Plan CEOs and executives, federal government and industry stakeholders, and other BCBSA senior executives as appropriate. Maintains confidentiality of all information and matters.Responsibilities include but are not limited to:Functional Support:
Manages the calendar/schedule of the Executive or team, coordinating day-to-day activities by maintaining a balance between meeting requests and other activities, identifying conflicts and anticipating and resolving problems through negotiation/influence. Screens all incoming telephone calls, requests for information and other general inquiries to resolve caller issues or forwards them to the appropriate area for resolution. Forwards information to Executive or team when traveling, and as necessary, to management staff in their absence. Assists in the preparation of division-wide/department-wide meetings, coordinates staff meetings, and other internal meetings and/or conference calls ensuring all logistics and materials are complete. Develops relationships with internal Association and Plan administrative staff and schedules meetings for the Executive or team and in some instances department staff, with Plan, Federal government and Association leadership as appropriate. Coordinates travel arrangements and resulting expense reports ensuring all related time frames and policies are followed. Facilitates division-wide/department-wide communication with internal staff on behalf of Executive or team, proactively identifies divisional communication needs and suggests solutions for addressing such needs. Facilitates Executive or team review of contracts, agreements, and other important, confidential documents. Supports special projects on behalf of the Executive or team.
Meeting Coordination:
Supports Executive or team in conducting planning sessions with the leadership and management teams. Coordinates division-wide/department-wide planning meetings on a regular basis, creates agendas, takes notes, and produces meeting summaries. Organizes planning related materials, ensuring materials are prepared timely and effectively, coordinates technical support for the meetings.
General Administrative Functions:
Takes comprehensive notes at meetings, drafts letters and emails, word processes. Prepares PowerPoint presentations (slides and charts). Prepares Excel spreadsheets, filing, faxing, photocopying, transmitting fax/email broadcasts using Outlook, and ordering supplies.
File and Record Maintenance:
Organizes and maintains computerized data files for easy retrieval, revision, and record keeping purposes and coordinates the timely and accurate intake and reporting of information on a regular basis from a variety of sources, including but not limited to HR, Finance, Internal Audit, and EPMO on behalf of the SVP and division leadership. Identifies and alerts Executive and Leadership Team of anomalies, due dates, variances.
Required Education, Certifications and Experience:Completion of college course work toward a degree or an undergraduate degree in a related field
A minimum of ten (10) years of experience in a professional or similar environment
Five (5) years supporting a Sr. Executive Level position
Prior experience which demonstrates the ability to problem solve and adapt to changing priorities, environment and technologies
Prior experience in relationship building and knowledge of general business practices
Exposure to business meeting / conference planning and logistics
Proficiency in Word, Excel, PowerPoint, project management and Internet applications to create professional documents, reports and presentations
Excellent communication skills which includes good written, oral and listening skills
Demonstrates tact, efficiency, initiative, and discretion when dealing with confidential information
Relationship management skills
Time management skills
Critical thinking skills
People Management:
No#LI-HYBRID
#J-18808-Ljbffr