Salt River Project
Special Events Planner 1,2, or Senior
Salt River Project, Tempe, Arizona, us, 85285
Requisition ID : 17745
Join us in building a better future for Arizona!
SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.
Why Work at SRP
At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That's why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power.
SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:
Pension Plan (at no cost to the employee)401(k) plan with employer matchingAvailable your first day: Medical, vision, dental, and life insuranceOver 200+ hours of PTO (includes vacation days, holidays, floating holidays, and sick leave)Parental leave (up to 4 weeks) and adoption assistanceWellness programs (including access to a recreation and fitness facility)Short and long-term disability plansTuition assistance for both undergraduate and graduate programs10 Employee Resource Groups for career development, community service, and networkingSummary
As an SRP employee, you will ensure the seamless execution of events, including PERA programs, from initial inquiry to post-event follow-up. You will be the primary point of contact for clients, vendors, and meeting planners at the PERA Conference Center. You will work closely with internal teams to coordinate all aspects of event planning and execution, ensuring exceptional experiences for all attendees.
What You'll Do
Event Planning: Develop detailed event plans, including timelines, layouts, and technical specifications. Coordinate with internal departments and external vendors to ensure all aspects of the event are meticulously planned and executed.Vendor Management: Source and negotiate contracts with external vendors, including rentals, decorators, florists, and entertainment providers. Coordinate vendor activities and ensure all services meet the highest standards of quality and professionalism.Logistics Coordination: Oversee event logistics, including equipment rentals, transportation, signage, and guest accommodations. Anticipate and resolve logistical challenges to ensure smooth event execution.On-Site Management: Serve as the main point of contact during events, overseeing setup, coordinating vendor activities, and addressing any issues that arise. Ensure the event runs according to plan and that clients and guests receive exceptional service throughout by providing solutions to a variety of complex technical and business matters.Client Consultation: Meet with clients to understand their event requirements, including purpose, budget, preferred dates, and special requests. Provide expert guidance and recommendations to help clients achieve their event objectives.Venue Coordination: Manage venue bookings and availability, ensuring optimal utilization of space. Collaborate with venue staff to schedule setups, catering, audio-visual equipment, and other logistical requirements.Client Communication: Maintain regular communication with clients to provide updates on event planning progress, address any concerns or changes, and ensure client satisfaction. Act as a trusted advisor, offering expert advice and solutions to enhance the event experience.Budget Administration: Manage event budgets, track expenses, and provide accurate cost estimates to clients. Identify cost-saving opportunities and negotiate pricing with vendors to maximize value for clients.Event Promotion: Directs the development of audio/visual, displays, signage, collateral materials and other items required to achieve the event objectives.Post-Event Evaluation: Conduct post-event debriefs with clients and internal teams to gather feedback, identify areas for improvement, and capture lessons learned. Use feedback to enhance future event planning processes and ensure continuous improvement.What It Takes To Succeed
Strong organizational and multitasking skills, with meticulous attention to detail.Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and colleagues.Experience working cross functionally in a mid to large sized organization while building trust and fostering collaboration.Ability to work effectively under pressure and adapt to changing priorities in a fast-paced environment. Able to think strategically and creatively, with a willingness to "roll up your sleeves" to ensure flawless execution of events.Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.Advanced computer proficiency in Microsoft Office suite. Prior experience with event management registration system, EventPro.Flexible schedule, including availability to work evenings, weekends, and holidays as required by event schedules.Knowledge of industry trends, best practices, and regulations related to event planning and hospitality.Ability to stand and walk for extended periods and lift, carry, and move up to 40 lbs.Must be passionate about creating memorable events and thrive in a dynamic, client-focused environment.Must be able to exercise discretion and independent judgement with the respect to matters of significance.
Experience
Requires a minimum of 5 years of experience in a similar or related discipline that prepares an individual to perform the stated job duties for the senior level including experience in event planning and coordination, particularly with community or venue events.
Education
Completion of a Bachelor's Degree from an accredited institution that prepares the employee for the assignment.
Hybrid Workplace
SRP currently offers a hybrid workplace, which allows employees whose jobs can be performed remotely, and who have sufficient technical capability, to telework up to three days per week. Although teleworking is available, all employees must live and work in Arizona. We are taking steps to protect the health and well-being of all team members, and by following a number of health and safety protocols, to reduce the risk of the coronavirus (COVID-19).
Drug/Alcohol Policy Statement
To promote the safety and well-being of our employees, customers, and the communities we serve, SRP is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, SRP considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.
Equal Opportunity Employer Statement
Salt River Project (SRP) is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law.
Work Authorization
All candidates must be legally authorized to work in the United States.Currently, SRP does not sponsor H1B visas, OPT, or other employment-related visa's.
Join us in building a better future for Arizona!
SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.
Why Work at SRP
At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That's why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power.
SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:
Pension Plan (at no cost to the employee)401(k) plan with employer matchingAvailable your first day: Medical, vision, dental, and life insuranceOver 200+ hours of PTO (includes vacation days, holidays, floating holidays, and sick leave)Parental leave (up to 4 weeks) and adoption assistanceWellness programs (including access to a recreation and fitness facility)Short and long-term disability plansTuition assistance for both undergraduate and graduate programs10 Employee Resource Groups for career development, community service, and networkingSummary
As an SRP employee, you will ensure the seamless execution of events, including PERA programs, from initial inquiry to post-event follow-up. You will be the primary point of contact for clients, vendors, and meeting planners at the PERA Conference Center. You will work closely with internal teams to coordinate all aspects of event planning and execution, ensuring exceptional experiences for all attendees.
What You'll Do
Event Planning: Develop detailed event plans, including timelines, layouts, and technical specifications. Coordinate with internal departments and external vendors to ensure all aspects of the event are meticulously planned and executed.Vendor Management: Source and negotiate contracts with external vendors, including rentals, decorators, florists, and entertainment providers. Coordinate vendor activities and ensure all services meet the highest standards of quality and professionalism.Logistics Coordination: Oversee event logistics, including equipment rentals, transportation, signage, and guest accommodations. Anticipate and resolve logistical challenges to ensure smooth event execution.On-Site Management: Serve as the main point of contact during events, overseeing setup, coordinating vendor activities, and addressing any issues that arise. Ensure the event runs according to plan and that clients and guests receive exceptional service throughout by providing solutions to a variety of complex technical and business matters.Client Consultation: Meet with clients to understand their event requirements, including purpose, budget, preferred dates, and special requests. Provide expert guidance and recommendations to help clients achieve their event objectives.Venue Coordination: Manage venue bookings and availability, ensuring optimal utilization of space. Collaborate with venue staff to schedule setups, catering, audio-visual equipment, and other logistical requirements.Client Communication: Maintain regular communication with clients to provide updates on event planning progress, address any concerns or changes, and ensure client satisfaction. Act as a trusted advisor, offering expert advice and solutions to enhance the event experience.Budget Administration: Manage event budgets, track expenses, and provide accurate cost estimates to clients. Identify cost-saving opportunities and negotiate pricing with vendors to maximize value for clients.Event Promotion: Directs the development of audio/visual, displays, signage, collateral materials and other items required to achieve the event objectives.Post-Event Evaluation: Conduct post-event debriefs with clients and internal teams to gather feedback, identify areas for improvement, and capture lessons learned. Use feedback to enhance future event planning processes and ensure continuous improvement.What It Takes To Succeed
Strong organizational and multitasking skills, with meticulous attention to detail.Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and colleagues.Experience working cross functionally in a mid to large sized organization while building trust and fostering collaboration.Ability to work effectively under pressure and adapt to changing priorities in a fast-paced environment. Able to think strategically and creatively, with a willingness to "roll up your sleeves" to ensure flawless execution of events.Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.Advanced computer proficiency in Microsoft Office suite. Prior experience with event management registration system, EventPro.Flexible schedule, including availability to work evenings, weekends, and holidays as required by event schedules.Knowledge of industry trends, best practices, and regulations related to event planning and hospitality.Ability to stand and walk for extended periods and lift, carry, and move up to 40 lbs.Must be passionate about creating memorable events and thrive in a dynamic, client-focused environment.Must be able to exercise discretion and independent judgement with the respect to matters of significance.
Experience
Requires a minimum of 5 years of experience in a similar or related discipline that prepares an individual to perform the stated job duties for the senior level including experience in event planning and coordination, particularly with community or venue events.
Education
Completion of a Bachelor's Degree from an accredited institution that prepares the employee for the assignment.
Hybrid Workplace
SRP currently offers a hybrid workplace, which allows employees whose jobs can be performed remotely, and who have sufficient technical capability, to telework up to three days per week. Although teleworking is available, all employees must live and work in Arizona. We are taking steps to protect the health and well-being of all team members, and by following a number of health and safety protocols, to reduce the risk of the coronavirus (COVID-19).
Drug/Alcohol Policy Statement
To promote the safety and well-being of our employees, customers, and the communities we serve, SRP is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, SRP considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.
Equal Opportunity Employer Statement
Salt River Project (SRP) is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law.
Work Authorization
All candidates must be legally authorized to work in the United States.Currently, SRP does not sponsor H1B visas, OPT, or other employment-related visa's.