University of California
Office Manager & Coordinator
University of California, San Francisco, California, United States, 94199
Office Manager & Coordinator
Temporary Employment ProgramTemporary Employment81164BRJob SummaryThe duration of this temporary role is approximately 6 months.
Reporting to the EVCP HR & Programs Manager and joining the EVCP Business Services HR Team, the EVCP Office Manager & HR Coordinator works in a busy, highly matrixed environment to coordinate and integrate all human resources activities for various units served by the Executive Vice Chancellor & Provost (EVCP) Business Services unit. The incumbent also provides executive assistance and develops & administers systems for managing information, office operations, projects, and communications. They also function with a high degree of autonomy, and skillfully assists with matters of a strategic and/or sensitive nature.
The incumbent uses professional operations and facilities management concepts, coordinates and provides operations and facilities services for EVCP units and staff. This includes working on the 4-6th floors in UCSF Wayne and Gladys Valley Center for Vision at the Mission Bay Campus, the EVCP Office Suite & conference rooms at the Parnassus Campus, and/or the Environment, Health and Safety offices at both Mission Bay and Parnassus Campuses The incumbent applies organization policies and procedures to resolve routine issues or refers to appropriate service provider. Follows standard departmental practices and procedures in analyzing situations or data from which answers can be readily obtained; manages reception desk as needed in EVCP spaces; tracks space assignments and updates digital map; receives mail and packages; creates work orders and tracks repair services. Coordinates bookings and use of video conferencing and other A/V equipment for EVCP conference rooms. Provides technology support and training; troubleshoots problems with copiers, video conferencing equipment. Plans and coordinates in-house moves and new furniture installations.
The final salary and offer components are subject to additional approvals based on UC policy.To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department DescriptionUCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.Required QualificationsThorough knowledge of human resources policies and procedures for staff employeesKnowledge of common University-specific computer application programsAdvanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skillsThorough skills in short and long term strategic planning, analysis and problem-solving and customer serviceExperience working with senior leaders, managers and supervisorsExperience working with students and providing guidanceAt ease speaking directly with senior leaders and providing appropriate levels of informationSmall to mid-level project management skillsAttention to detailDemonstrated excellent time management skillsAdvanced knowledge of Microsoft Office and Office 365 (including, Excel, Word, Outlook, Teams, and PowerPoint), and ZoomAbility to use discretion and maintain confidentialityExcellent customer service skillsPreferred QualificationsWorking knowledge of facility maintenance practices and procedures along with safety and emergency preparednessAbout UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.OrganizationTEPJob Code and Payroll Title007377 ADMIN OFCR 3Job CategoryAdministrative Support, Temporary EmploymentBargaining Unit99 - Policy-Covered (No Bargaining Unit)Employee ClassTemporary EmploymentPercentage100LocationVarious Work SitesShiftDaysShift Length8 HoursAdditional Shift DetailsM-F, 8am to 5pm (varies)
Temporary Employment ProgramTemporary Employment81164BRJob SummaryThe duration of this temporary role is approximately 6 months.
Reporting to the EVCP HR & Programs Manager and joining the EVCP Business Services HR Team, the EVCP Office Manager & HR Coordinator works in a busy, highly matrixed environment to coordinate and integrate all human resources activities for various units served by the Executive Vice Chancellor & Provost (EVCP) Business Services unit. The incumbent also provides executive assistance and develops & administers systems for managing information, office operations, projects, and communications. They also function with a high degree of autonomy, and skillfully assists with matters of a strategic and/or sensitive nature.
The incumbent uses professional operations and facilities management concepts, coordinates and provides operations and facilities services for EVCP units and staff. This includes working on the 4-6th floors in UCSF Wayne and Gladys Valley Center for Vision at the Mission Bay Campus, the EVCP Office Suite & conference rooms at the Parnassus Campus, and/or the Environment, Health and Safety offices at both Mission Bay and Parnassus Campuses The incumbent applies organization policies and procedures to resolve routine issues or refers to appropriate service provider. Follows standard departmental practices and procedures in analyzing situations or data from which answers can be readily obtained; manages reception desk as needed in EVCP spaces; tracks space assignments and updates digital map; receives mail and packages; creates work orders and tracks repair services. Coordinates bookings and use of video conferencing and other A/V equipment for EVCP conference rooms. Provides technology support and training; troubleshoots problems with copiers, video conferencing equipment. Plans and coordinates in-house moves and new furniture installations.
The final salary and offer components are subject to additional approvals based on UC policy.To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department DescriptionUCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.Required QualificationsThorough knowledge of human resources policies and procedures for staff employeesKnowledge of common University-specific computer application programsAdvanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skillsThorough skills in short and long term strategic planning, analysis and problem-solving and customer serviceExperience working with senior leaders, managers and supervisorsExperience working with students and providing guidanceAt ease speaking directly with senior leaders and providing appropriate levels of informationSmall to mid-level project management skillsAttention to detailDemonstrated excellent time management skillsAdvanced knowledge of Microsoft Office and Office 365 (including, Excel, Word, Outlook, Teams, and PowerPoint), and ZoomAbility to use discretion and maintain confidentialityExcellent customer service skillsPreferred QualificationsWorking knowledge of facility maintenance practices and procedures along with safety and emergency preparednessAbout UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.OrganizationTEPJob Code and Payroll Title007377 ADMIN OFCR 3Job CategoryAdministrative Support, Temporary EmploymentBargaining Unit99 - Policy-Covered (No Bargaining Unit)Employee ClassTemporary EmploymentPercentage100LocationVarious Work SitesShiftDaysShift Length8 HoursAdditional Shift DetailsM-F, 8am to 5pm (varies)