City of New York
Deputy Director of Payroll & Timekeeping
City of New York, New York, New York, us, 10261
*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*
Major Responsibilities
Under general supervision of the Director of Payroll & Timekeeping and with latitude to exercise decision making and independent judgement, responsible for payroll operational functions and analysis.Assist with the review of various reports including the 160 and 161 and the utilization of employee level approval/holds.Provide support for pay audits to determine under/overpayments and take corrective actions as necessary, including issuing pay, drafting overpayment letters, entering overpayment deductions, and completing stop/reversal payments.Assist with payroll audits such as salary administration for new hires, salary adjustments, promotions, contractual compliance and Mayor Personnel Orders for accuracy and compliance with policy, rules and regulations.Research and process longevity differentials, service increments and recurring increments.Assist with maintaining database for the processing of employee differentials.Research, calculate and issue grievance payments, non-managerial lumpsums, license fee reimbursements as well as other one-time payments.As needed, complete Payroll Summary and Reconciliation for the biweekly and supplemental payrolls.Assist with the preparing Managerial Lump Sum Payments, forward to Comptroller’s Office for review and approval, and processing payments upon receipt of approval.
Work Location: Arsenal West, Manhattan
*This vacancy is only open to 1) current permanent Parks employees serving in the Administrative Community Relations Specialist civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title (e.g. Administrative Staff Analyst or Administrative Manager) or 4) Parks employees who are reachable on the Administrative Community Relations Specialist or a comparable civil service list.
How to ApplyAll Applicants:Go to cityjobs.nyc.gov and search for Job ID# 680584.All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.
*Current Employees please include your ERN and Job ID# 680584 on your cover letter and resume.
NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.
nyc.gov/parksMOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.Minimum Qualifications1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and four years of satisfactory, full-time community liaison, community organization or community relations experience, at least two years of which must have been in a broad administrative or policy-making capacity with responsibility for planning, organizing, coordinating, developing, evaluating and/or administering a large community service program or activity; or2. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and eight years of satisfactory, full-time experience as described in "1" above, at least two years of which must have been in a broad administrative or policy-making capacity with responsibilities as described in "1" above; or3. Education and/or experience equivalent to "1" or "2" above. Undergraduate education above the high school level may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, at the rate of 30 semester credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 4 years. Graduate education beyond the baccalaureate degree may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, on the basis of 30 graduate credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 2 years. However, all candidates must possess a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and two years of full-time experience in a broad administrative or policy-making capacity with responsibilities as described in "1" above.
Preferred SkillsExperience with Timekeeping operations.Strong knowledge of Citytime, City Human Resources Management System (CHRMS) Payroll Management System (PMS), Report Management Distribution System (RMDS) and Payroll Information (Pi).Excellent organizational, analytical, communication and writing skills.Experience preparing and presenting training.Ability to anticipate and respond to unexpected situations.Ability to handle sensitive and confidential matters.Proficiency in Microsoft Office Suite including Word, Excel and PowerPoint.
55a ProgramThis position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan ForgivenessAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency RequirementResidency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.
Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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Major Responsibilities
Under general supervision of the Director of Payroll & Timekeeping and with latitude to exercise decision making and independent judgement, responsible for payroll operational functions and analysis.Assist with the review of various reports including the 160 and 161 and the utilization of employee level approval/holds.Provide support for pay audits to determine under/overpayments and take corrective actions as necessary, including issuing pay, drafting overpayment letters, entering overpayment deductions, and completing stop/reversal payments.Assist with payroll audits such as salary administration for new hires, salary adjustments, promotions, contractual compliance and Mayor Personnel Orders for accuracy and compliance with policy, rules and regulations.Research and process longevity differentials, service increments and recurring increments.Assist with maintaining database for the processing of employee differentials.Research, calculate and issue grievance payments, non-managerial lumpsums, license fee reimbursements as well as other one-time payments.As needed, complete Payroll Summary and Reconciliation for the biweekly and supplemental payrolls.Assist with the preparing Managerial Lump Sum Payments, forward to Comptroller’s Office for review and approval, and processing payments upon receipt of approval.
Work Location: Arsenal West, Manhattan
*This vacancy is only open to 1) current permanent Parks employees serving in the Administrative Community Relations Specialist civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title (e.g. Administrative Staff Analyst or Administrative Manager) or 4) Parks employees who are reachable on the Administrative Community Relations Specialist or a comparable civil service list.
How to ApplyAll Applicants:Go to cityjobs.nyc.gov and search for Job ID# 680584.All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.
*Current Employees please include your ERN and Job ID# 680584 on your cover letter and resume.
NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.
nyc.gov/parksMOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.Minimum Qualifications1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and four years of satisfactory, full-time community liaison, community organization or community relations experience, at least two years of which must have been in a broad administrative or policy-making capacity with responsibility for planning, organizing, coordinating, developing, evaluating and/or administering a large community service program or activity; or2. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and eight years of satisfactory, full-time experience as described in "1" above, at least two years of which must have been in a broad administrative or policy-making capacity with responsibilities as described in "1" above; or3. Education and/or experience equivalent to "1" or "2" above. Undergraduate education above the high school level may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, at the rate of 30 semester credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 4 years. Graduate education beyond the baccalaureate degree may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, on the basis of 30 graduate credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 2 years. However, all candidates must possess a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and two years of full-time experience in a broad administrative or policy-making capacity with responsibilities as described in "1" above.
Preferred SkillsExperience with Timekeeping operations.Strong knowledge of Citytime, City Human Resources Management System (CHRMS) Payroll Management System (PMS), Report Management Distribution System (RMDS) and Payroll Information (Pi).Excellent organizational, analytical, communication and writing skills.Experience preparing and presenting training.Ability to anticipate and respond to unexpected situations.Ability to handle sensitive and confidential matters.Proficiency in Microsoft Office Suite including Word, Excel and PowerPoint.
55a ProgramThis position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan ForgivenessAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency RequirementResidency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.
Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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