Tbwa Chiat/Day Inc
Executive Assistant New Waltham, MA
Tbwa Chiat/Day Inc, Waltham, Massachusetts, United States, 02254
Executive Assistant and Senior Manager of Operations
Waltham, MAABOUT USThere are more than 9 million immunocompromised people in the United States. Almost half a million of those represent a population that are moderately to severely immunocompromised and at highest risk for severe COVID-19, including stem cell and solid organ transplant patients as well as those with hematologic cancers.At Invivyd, Inc., we take those numbers very seriously and we come to work each day on a mission to deliver protection from serious viral infectious diseases, beginning with SARS-CoV-2. Our proprietary INVYMAB platform approach combines state-of-the-art viral surveillance and predictive modeling with advanced antibody engineering, designed to facilitate the rapid, serial generation of new monoclonal antibodies (mAbs).Join an incredible team of innovators, disrupters, predictive modelers, and antibody engineers who embrace a shared sense of ownership, a passion to save lives, think boldly and creatively, take targeted risks, are unafraid of failure, and welcome change as a positive catalyst to new opportunities.This position will primarily support several members of the Executive Leadership Team including the Chief Legal Officer, the Chief Financial Officer, the Chief Human Resources Officer and the Chief Commercial Officer. This individual will also, from time to time, provide support to several members of the Board of Directors. The ideal candidate will provide unparalleled support demonstrating a keen ability to leverage a broad range of skills with a high degree of professionalism, judgment and discretion.You will have the opportunity to operate independently, live in the details and anticipate the team’s needs, while seamlessly pivoting to meet changing priorities in an ultra-exciting, fast-paced environment.Responsibilities:
Manage a high volume of competing requests that require the utmost professional discretion with appropriate urgency and prioritization.Proactively interface with Board of Directors, their support teams and external stakeholders to schedule Board and Committee meetings. Provide Board support, including managing Board meeting software, managing corporate minutes and other records, as needed.Provide extensive calendar support requiring prioritization while anticipating conflicts, often under tight timelines.Anticipate challenges in the executives’ day before they happen and proactively adjust accordingly.Arrange virtual and in-person meetings as well as business travel arrangements.Work effectively with c-level officers as needed to keep them well informed of upcoming commitments and responsibilities.Coordinate logistics for IR conferences including registration, travel & itinerary coordination.Prepare purchase orders, manage invoices as well as expense reports in compliance with company policies.Provide other general support for company activities, as needed.Requirements:
Bachelor’s degree and 10 years of executive level administrative experience in a similar, fast-paced environment.This is an onsite role and there is a requirement to work in the Waltham, MA office 3 days a week.Proven capacity for maintaining judgement and discretion when handling sensitive material.Advanced working knowledge of Microsoft Office Suite.Demonstrated high ethical standards, a commitment to confidentiality, and strong anticipatory thinking.Proven comfort functioning in a role that requires a high degree of flexibility.Demonstrated understanding of company policies and procedures.A “self-starter” mindset that looks to continuously improve processes.Ability to independently establish priorities and manage concurrent tasks and projects.Excellent and professional written and communication skills.Ability to manage and prioritize multiple tasks with strong attention to detail.At Invivyd we strive to create a welcoming and inclusive environment. Here all applicants will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics.Invivyd is proud to be an equal opportunity employer.Apply for this job#J-18808-Ljbffr
Waltham, MAABOUT USThere are more than 9 million immunocompromised people in the United States. Almost half a million of those represent a population that are moderately to severely immunocompromised and at highest risk for severe COVID-19, including stem cell and solid organ transplant patients as well as those with hematologic cancers.At Invivyd, Inc., we take those numbers very seriously and we come to work each day on a mission to deliver protection from serious viral infectious diseases, beginning with SARS-CoV-2. Our proprietary INVYMAB platform approach combines state-of-the-art viral surveillance and predictive modeling with advanced antibody engineering, designed to facilitate the rapid, serial generation of new monoclonal antibodies (mAbs).Join an incredible team of innovators, disrupters, predictive modelers, and antibody engineers who embrace a shared sense of ownership, a passion to save lives, think boldly and creatively, take targeted risks, are unafraid of failure, and welcome change as a positive catalyst to new opportunities.This position will primarily support several members of the Executive Leadership Team including the Chief Legal Officer, the Chief Financial Officer, the Chief Human Resources Officer and the Chief Commercial Officer. This individual will also, from time to time, provide support to several members of the Board of Directors. The ideal candidate will provide unparalleled support demonstrating a keen ability to leverage a broad range of skills with a high degree of professionalism, judgment and discretion.You will have the opportunity to operate independently, live in the details and anticipate the team’s needs, while seamlessly pivoting to meet changing priorities in an ultra-exciting, fast-paced environment.Responsibilities:
Manage a high volume of competing requests that require the utmost professional discretion with appropriate urgency and prioritization.Proactively interface with Board of Directors, their support teams and external stakeholders to schedule Board and Committee meetings. Provide Board support, including managing Board meeting software, managing corporate minutes and other records, as needed.Provide extensive calendar support requiring prioritization while anticipating conflicts, often under tight timelines.Anticipate challenges in the executives’ day before they happen and proactively adjust accordingly.Arrange virtual and in-person meetings as well as business travel arrangements.Work effectively with c-level officers as needed to keep them well informed of upcoming commitments and responsibilities.Coordinate logistics for IR conferences including registration, travel & itinerary coordination.Prepare purchase orders, manage invoices as well as expense reports in compliance with company policies.Provide other general support for company activities, as needed.Requirements:
Bachelor’s degree and 10 years of executive level administrative experience in a similar, fast-paced environment.This is an onsite role and there is a requirement to work in the Waltham, MA office 3 days a week.Proven capacity for maintaining judgement and discretion when handling sensitive material.Advanced working knowledge of Microsoft Office Suite.Demonstrated high ethical standards, a commitment to confidentiality, and strong anticipatory thinking.Proven comfort functioning in a role that requires a high degree of flexibility.Demonstrated understanding of company policies and procedures.A “self-starter” mindset that looks to continuously improve processes.Ability to independently establish priorities and manage concurrent tasks and projects.Excellent and professional written and communication skills.Ability to manage and prioritize multiple tasks with strong attention to detail.At Invivyd we strive to create a welcoming and inclusive environment. Here all applicants will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics.Invivyd is proud to be an equal opportunity employer.Apply for this job#J-18808-Ljbffr