Governor of Illinois
Grants & Contracts Fiscal Coordinator (Executive 2)
Governor of Illinois, Springfield, Illinois, us, 62777
Agency:
Department of Public HealthOffice:
Policy, Planning & StatisticsDivision:
Patient SafetyPosting ID:
26-25-0069 / 41154Posted:
9/9/2024 - 9/23/2024Salary:
Anticipated Starting Salary $6,339 a month; Full Range $6,339 - $9,178 a monthJob Type:
SalariedCategory:
Full TimeCounty:
SangamonNumber of Vacancies:
1Plan/BU:
RC062This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position
MUST
apply electronically through the
illinois.jobs2web.com
website. State of Illinois employees should click the link near the top left to apply through the
SuccessFactors
employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Posting Identification Number 26-25-0069 / 41154Position Overview
The Illinois Department of Public Health, Office of Policy, Planning, and Statistics is seeking a highly organized, professional, and results-oriented individual to serve as Grants and Fiscal Coordinator for the Division of Patient Safety and Quality. Under direction, plans, executes, and evaluates the processing of grant agreements, contracts, and procurement processes within the Division. Organizes and implements administrative processes for grants and contracts systems, including, but not limited to, the award and management of State grants and contracts for healthcare quality reporting, drug overdose prevention, and identified offenders initiatives within the Division, utilizing Departmental procedures. Implements and tracks effective workflow processes and provides project management and technical advisement for managing the development of grant awards or procurement-related processes, applications, renewals, amendments, or submissions of redirection and carryforward requests. Maintains up-to-date tracking of Program budgets, in consultation with Fiscal, Program Staff, and the Division leadership. Develops standard operating procedures to document grants and contracts management processes for the Division.Benefits Statement
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)Competitive Group Insurance benefits including health, life, dental and vision plans.Pension plan through the State Employees Retirement SystemDeferred Compensation Program – voluntary supplemental retirement planOptional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)10-25 days of paid vacation time annually (10 days for first year of state employment)12 paid sick days annually which carryover year to year3 paid personal business days per calendar year (pro-rated dependent on start date)13-14 paid holidays per year12 weeks of paid parental leaveEmployee Assistance Program and/or mental health resourcesThese are just a few of the many perks available to all State employees. For more information about our benefits please follow this link:
Benefits InformationEssential Functions
Under direction, plans, executes, and evaluates the processing of grant agreements, contracts, and procurement processes within the Office of Policy, Planning, and Statistics/Division of Patient Safety and Quality.Implements and tracks effective workflow processes and provides project management and technical advisement for managing the development of grant awards or procurement-related processes, applications, renewals, amendments, or submissions of redirection and carryforward requests.Maintains up-to-date tracking of Program budgets, in consultation with Fiscal, Program Staff, and the Division leadership.Develops standard operating procedures to document grants and contracts management processes for the Division and evaluates the effectiveness and efficiency of these processes to identify improvement opportunities. Confers with the Program Staff and the Division leadership to resolve issues related to these processes.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.Requires two years of responsible administrative experience in a public or business organization related to grants, contracts, or accounting.Preferred Qualifications
Two (2) years of professional experience exercising thorough knowledge of State methods and procedures used in preparing, processing, or administering contracts or other procurement-related processes.Two (2) years of professional experience exercising thorough knowledge of policies and procedures regarding the implementation or administration of grant programs or proposals, including knowledge of federal and state grant procedures and processes.Two (2) years of professional experience researching, writing, or editing grant proposals.Two (2) years of relevant budget and finance-related experience managing or processing invoices or reviewing fiscal reports to verify their accuracy in a public or business organization.Two (2) years of professional experience developing budgets and analyzing budgetary line items.Two (2) years of experience utilizing Microsoft Office Suite including Outlook, Word, and Excel.Conditions of Employment
Requires appropriate, valid driver’s license.Requires ability to travel in the performance of duties.*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.About the Agency
The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.Work Hours:
Monday - Friday 8:30 am - 5:00 pmWork Location:
525 W Jefferson St, Springfield, Illinois, 62702-5056Agency Contact:
DPH.HRRecruiter@illinois.govPosting Group:
Leadership & ManagementThis position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the
Illinois.jobs2web.com
homepage in the blue ribbon.Non-State employees should log in using the “View Profile” link in the top right of the
Illinois.jobs2web.com
homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the
career portal
for State employees and review the
Internal Candidate Application Job Aid .Non-State employees: on
Illinois.jobs2web.com
– click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:donotreply@SIL-P1.ns2cloud.comsystems@SIL-P1.ns2cloud.com
#J-18808-Ljbffr
Department of Public HealthOffice:
Policy, Planning & StatisticsDivision:
Patient SafetyPosting ID:
26-25-0069 / 41154Posted:
9/9/2024 - 9/23/2024Salary:
Anticipated Starting Salary $6,339 a month; Full Range $6,339 - $9,178 a monthJob Type:
SalariedCategory:
Full TimeCounty:
SangamonNumber of Vacancies:
1Plan/BU:
RC062This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position
MUST
apply electronically through the
illinois.jobs2web.com
website. State of Illinois employees should click the link near the top left to apply through the
SuccessFactors
employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Posting Identification Number 26-25-0069 / 41154Position Overview
The Illinois Department of Public Health, Office of Policy, Planning, and Statistics is seeking a highly organized, professional, and results-oriented individual to serve as Grants and Fiscal Coordinator for the Division of Patient Safety and Quality. Under direction, plans, executes, and evaluates the processing of grant agreements, contracts, and procurement processes within the Division. Organizes and implements administrative processes for grants and contracts systems, including, but not limited to, the award and management of State grants and contracts for healthcare quality reporting, drug overdose prevention, and identified offenders initiatives within the Division, utilizing Departmental procedures. Implements and tracks effective workflow processes and provides project management and technical advisement for managing the development of grant awards or procurement-related processes, applications, renewals, amendments, or submissions of redirection and carryforward requests. Maintains up-to-date tracking of Program budgets, in consultation with Fiscal, Program Staff, and the Division leadership. Develops standard operating procedures to document grants and contracts management processes for the Division.Benefits Statement
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)Competitive Group Insurance benefits including health, life, dental and vision plans.Pension plan through the State Employees Retirement SystemDeferred Compensation Program – voluntary supplemental retirement planOptional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)10-25 days of paid vacation time annually (10 days for first year of state employment)12 paid sick days annually which carryover year to year3 paid personal business days per calendar year (pro-rated dependent on start date)13-14 paid holidays per year12 weeks of paid parental leaveEmployee Assistance Program and/or mental health resourcesThese are just a few of the many perks available to all State employees. For more information about our benefits please follow this link:
Benefits InformationEssential Functions
Under direction, plans, executes, and evaluates the processing of grant agreements, contracts, and procurement processes within the Office of Policy, Planning, and Statistics/Division of Patient Safety and Quality.Implements and tracks effective workflow processes and provides project management and technical advisement for managing the development of grant awards or procurement-related processes, applications, renewals, amendments, or submissions of redirection and carryforward requests.Maintains up-to-date tracking of Program budgets, in consultation with Fiscal, Program Staff, and the Division leadership.Develops standard operating procedures to document grants and contracts management processes for the Division and evaluates the effectiveness and efficiency of these processes to identify improvement opportunities. Confers with the Program Staff and the Division leadership to resolve issues related to these processes.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.Requires two years of responsible administrative experience in a public or business organization related to grants, contracts, or accounting.Preferred Qualifications
Two (2) years of professional experience exercising thorough knowledge of State methods and procedures used in preparing, processing, or administering contracts or other procurement-related processes.Two (2) years of professional experience exercising thorough knowledge of policies and procedures regarding the implementation or administration of grant programs or proposals, including knowledge of federal and state grant procedures and processes.Two (2) years of professional experience researching, writing, or editing grant proposals.Two (2) years of relevant budget and finance-related experience managing or processing invoices or reviewing fiscal reports to verify their accuracy in a public or business organization.Two (2) years of professional experience developing budgets and analyzing budgetary line items.Two (2) years of experience utilizing Microsoft Office Suite including Outlook, Word, and Excel.Conditions of Employment
Requires appropriate, valid driver’s license.Requires ability to travel in the performance of duties.*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.About the Agency
The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.Work Hours:
Monday - Friday 8:30 am - 5:00 pmWork Location:
525 W Jefferson St, Springfield, Illinois, 62702-5056Agency Contact:
DPH.HRRecruiter@illinois.govPosting Group:
Leadership & ManagementThis position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the
Illinois.jobs2web.com
homepage in the blue ribbon.Non-State employees should log in using the “View Profile” link in the top right of the
Illinois.jobs2web.com
homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the
career portal
for State employees and review the
Internal Candidate Application Job Aid .Non-State employees: on
Illinois.jobs2web.com
– click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:donotreply@SIL-P1.ns2cloud.comsystems@SIL-P1.ns2cloud.com
#J-18808-Ljbffr