Senior Meeting & Event Planner Pharma & Congress

Job Description Senior Meeting & Event Planner Pharma & Congress - ( 210000P3 ) **CWT Meetings & Events** is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes. **CWT Meetings & Events** is seeking event planners with passion for providing amazing experiences. If you are an enthusiastic event planner who thrives in an environment where communication, creativity, and teamwork are encouraged, this may be the opportunity for you. In this exciting role, the Meetings & Events Planner, will own the planning and delivery of small and med-sized meetings and events, with a specific focus on Medical Meetings (Congresses, Ad Boards, Investigator Meetings, Roundtables) as well as actively assist in program delivery elements for larger scale and more complex Congresses, utilizing standard processes and procedures to achieve client satisfaction. As an Event Planner, you will work independently and as part of a project team, leading all aspects of assigned program components from conception to execution of meetings and conferences. We are looking for highly organized, detail oriented individuals, who are flexible, have the ability to thrive in a fast-paced environment and handle multiple projects with tight deadlines. This role requires a high level of initiative, self-motivation, flexibility, creativity and collaboration to be able to assists in the development, planning and execution of successful meetings and events.This is an opportunity to get involved in our rapidly growing Meeting & Events team and grow professionally along with the business. We are looking for an experienced, rock star, events professional who can wrangle thousands of moving parts and is excited by the challenge of delivering creative and innovative programs + Owns or actively assists in determining the purpose of small and med -scale meeting, preparing a project plan with specifications, and obtaining historical information related to program.+ Plans, orders, and oversees technology requirements+ Conducts a pre-meeting briefing and post-con with suppliers and facility providers+ Plans/creates agendas for site inspections+ Identifies ancillary revenue sources and/or cost savings opportunities+ Develops budget for meeting which may include vendor contract negotiations+ Ensures completion of payment and/or billing process+ Manages according to the budget+ Conducts RFP process and determines fees for participation+ Responsible for group reporting requirements+ Ensures adherence to standard or client specific deposit terms, terms and conditions of client contract, and billing guidelines+ Secures speakers/entertainment and manages contractual relationship+ Determines food and beverage requirements that support program objectives+ Arranges ancillary programs in conjunction with the meetings including pre/post meeting activities+ Arranges media and PR activities for program+ Provides program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review+ Travels onsite for assigned programs acting as the business lead meeting owner+ Collaborates with onsite Lead Travel Director+ Proactively escalates potential client, program, or delivery issues for timely resolution.+ Performs time tracks as requested by managementPerforms other duties as assigned. **Position Requirements****Experience & education:*** **Education:** College diploma or degree in related field* **Experience:**+ 3-5 years of meeting and event management experience in Pharma and Congress planning including at least 2 year of support large-scale events.+ CMP or formal Project Management designation* **Knowledge, skills and abilities (KSAs)**+ Excellent oral/written communication skills+ Critical thinking skills+ Attention to detail+ Customer service skills+ Negotiating skills+ Organizational skills+ Are able to work under pressure, cope with competing demands, establish priorities and deliver to fixed dates+ Facilitates collaborations with teammates to obtain support and knowledge+ Anticipates issues and proactively propose solutions+ Develops solid interpersonal relationships through strong communication and problem solving skills+ Can negotiate, influence, take risks and communicate with business leaders+ Foster diversity, be inclusive, think globally and drive engagement+ Strong knowledge of Microsoft Office products+ Cvent meeting technology tool preferred+ Project management procedures+ Travel industry knowledge preferred* **Live and work by CWT values:**+ Leadership+ Passion+ Caring+ **TIPS****TIPS**Integrity**Primary Location**: US-MN-Minneapolis Experience Level : 3 to 5 years