Washington Metroplitan Area Transit Authority
Document Configuration Manager
Washington Metroplitan Area Transit Authority, Virginia Beach, Virginia, us, 23450
Job Description
MARKETING STATEMENT
A re you a go-getter with a knack for project and document management and a passion for transportation infrastructure? Look no further! Join the Metro team, we are seeking to fill multiple Document Configuration Manager positions in the Office of Infrastructure .
The successful candidates will have a great opportunity to apply their skills, knowledge, experience, innovative thinking, and problem solving in support of fast-moving, multimillion dollar, and complex projects. Configuration Managers are accountable and responsible for management, guidance and coordination of Specification Writers, CAD Technicians and Consultants involved in developing and maintaining WMATA standard specifications, drawings, and design criteria in accordance with WMATA Policies, Instructions and Procedures. Additional responsibilities include supporting the process improvement and implementation of lessons learned for ongoing initiatives.
If you're ready to make a difference in transportation services and infrastructure projects in our nation¿s capital, apply now!
MINIMUM QUALIFICATIONS
Education
Bachelors degree in Engineering, Architecture, Project Management, Quality Management, Construction Technology, Information Systems or related field.
In lieu of a Bachelors Degree, a High School Diploma/GED and four (4) years of relevant work experience demonstrating responsible experience in planning and/or implementing document, project or quality assurance activities, in addition to the experience stated below, will be considered
Experience
Minimum of eight (8) years of experience in development and review of construction and/or project management documents (scopes of work, specifications, drawings, criteria, contracts) and/or experience in performing quality assurance activities on similar documents, to include a minimum of two (2) years in a supervisory capacity of professional staff, and / or field staff, contractors and / or consultants.
Preferred
Project Management Certification, Quality Management System Certification and/or training
Medical Group
Ability to satisfactorily complete the medical examination for this position. Must be able to perform the essential functions of this job either with or without reasonable accommodation(s).
SUMMARY
Under general supervision, the Document Configuration Manager reviews, evaluates and screens construction project management software closeout records for the archives, standards and design drawings, engineering modification instructions, emergency response maps, specifications, and design criteria for incorporation into WMATA official document repository. The incumbent controls, distributes, performs quality assurance audits, and maintains configuration of these documents in accordance with established Policies, Instructions and Procedures.
ESSENTIAL FUNCTIONS
Manages Specification Writers, Document Control staff and other WMATA staff and Consultants, as assigned, in the maintenance of all controlled technical records, design criteria, specifications, standard and design drawings for facilities and systems. Ensures the effective use of established design quality plans, policy instructions and procedures.
Manages the control and storage of all contract documents, drawings, manuals, and maintains access rights and maintenance of the records to ensure that complete records are traceable and easily retrievable by all applicable staff.
Manages, develops, and implements quality plans and assessment reviews and reports to WMATA Management on the results. Supports the ongoing development, implementation, and maintenance of the departments quality management system and associated assurance procedures and policies.
Manages the review of specifications, drawings and other technical documents prepared for specific contracts by consultants and contractors for compliance with standards and criteria.
Manages, prepares, and disseminates standard operating procedures (SOPs) and policy instructions (P/I) related to the application of WMATA design standard and criteria, for the preparation and amending of specifications, drawings, and other construction documents, by WMATA Project staff, Consultants and Contractors.
Manages the preparation and maintenance of specifications and criteria, coordinating these with internal and external stakeholders, making applicable amendments as needed, and ensuring they meet WMATA policies and Jurisdictional requirements.
Coordinates and compiles requests for WMATA standard drawings, as-built documents, specifications, and criteria to ensure compliance and usage of the latest standards and criteria in projects.
Manages the archiving of the as-built drawings delivered by contractors and coordinates the project closeout process with the project team during the closeout phase. Ensures all as-built drawings and required closeout documents are stored appropriately for advancement to the archival phase and to ensure that complete project records are available to all authorized staff.
Coordinates the initiation and maintenance of Computer Aided Design (CAD)files for Emergency Response Maps (ERM) and oversight of the Engineering Modification Instructions (EMI) records in WMATAs repository to ensure the availability of current data to WMATA staff, and Jurisdictional First responders, as applicable.
Other
Duties
Maintains and promotes awareness and accountability with safety policies and procedures while performing job functions. Promotes a positive safety culture and encourages reporting of safety concerns consistent with our Agency Safety Plan, other regulatory requirements within the Safety Management System and just culture principles.
The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision
Evaluation Criteria
Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
Evaluation criteria may include one or more of the following:
Skills and/or behavioral assessment
Personal interview
Verification of education and experience (including certifications and licenses)
Criminal Background Check (a criminal conviction is not an automatic bar to employment)
Medical examination including a drug and alcohol screening (for safety sensitive positions)
Review of a current motor vehicle report
Closing
WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.
This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.
MARKETING STATEMENT
A re you a go-getter with a knack for project and document management and a passion for transportation infrastructure? Look no further! Join the Metro team, we are seeking to fill multiple Document Configuration Manager positions in the Office of Infrastructure .
The successful candidates will have a great opportunity to apply their skills, knowledge, experience, innovative thinking, and problem solving in support of fast-moving, multimillion dollar, and complex projects. Configuration Managers are accountable and responsible for management, guidance and coordination of Specification Writers, CAD Technicians and Consultants involved in developing and maintaining WMATA standard specifications, drawings, and design criteria in accordance with WMATA Policies, Instructions and Procedures. Additional responsibilities include supporting the process improvement and implementation of lessons learned for ongoing initiatives.
If you're ready to make a difference in transportation services and infrastructure projects in our nation¿s capital, apply now!
MINIMUM QUALIFICATIONS
Education
Bachelors degree in Engineering, Architecture, Project Management, Quality Management, Construction Technology, Information Systems or related field.
In lieu of a Bachelors Degree, a High School Diploma/GED and four (4) years of relevant work experience demonstrating responsible experience in planning and/or implementing document, project or quality assurance activities, in addition to the experience stated below, will be considered
Experience
Minimum of eight (8) years of experience in development and review of construction and/or project management documents (scopes of work, specifications, drawings, criteria, contracts) and/or experience in performing quality assurance activities on similar documents, to include a minimum of two (2) years in a supervisory capacity of professional staff, and / or field staff, contractors and / or consultants.
Preferred
Project Management Certification, Quality Management System Certification and/or training
Medical Group
Ability to satisfactorily complete the medical examination for this position. Must be able to perform the essential functions of this job either with or without reasonable accommodation(s).
SUMMARY
Under general supervision, the Document Configuration Manager reviews, evaluates and screens construction project management software closeout records for the archives, standards and design drawings, engineering modification instructions, emergency response maps, specifications, and design criteria for incorporation into WMATA official document repository. The incumbent controls, distributes, performs quality assurance audits, and maintains configuration of these documents in accordance with established Policies, Instructions and Procedures.
ESSENTIAL FUNCTIONS
Manages Specification Writers, Document Control staff and other WMATA staff and Consultants, as assigned, in the maintenance of all controlled technical records, design criteria, specifications, standard and design drawings for facilities and systems. Ensures the effective use of established design quality plans, policy instructions and procedures.
Manages the control and storage of all contract documents, drawings, manuals, and maintains access rights and maintenance of the records to ensure that complete records are traceable and easily retrievable by all applicable staff.
Manages, develops, and implements quality plans and assessment reviews and reports to WMATA Management on the results. Supports the ongoing development, implementation, and maintenance of the departments quality management system and associated assurance procedures and policies.
Manages the review of specifications, drawings and other technical documents prepared for specific contracts by consultants and contractors for compliance with standards and criteria.
Manages, prepares, and disseminates standard operating procedures (SOPs) and policy instructions (P/I) related to the application of WMATA design standard and criteria, for the preparation and amending of specifications, drawings, and other construction documents, by WMATA Project staff, Consultants and Contractors.
Manages the preparation and maintenance of specifications and criteria, coordinating these with internal and external stakeholders, making applicable amendments as needed, and ensuring they meet WMATA policies and Jurisdictional requirements.
Coordinates and compiles requests for WMATA standard drawings, as-built documents, specifications, and criteria to ensure compliance and usage of the latest standards and criteria in projects.
Manages the archiving of the as-built drawings delivered by contractors and coordinates the project closeout process with the project team during the closeout phase. Ensures all as-built drawings and required closeout documents are stored appropriately for advancement to the archival phase and to ensure that complete project records are available to all authorized staff.
Coordinates the initiation and maintenance of Computer Aided Design (CAD)files for Emergency Response Maps (ERM) and oversight of the Engineering Modification Instructions (EMI) records in WMATAs repository to ensure the availability of current data to WMATA staff, and Jurisdictional First responders, as applicable.
Other
Duties
Maintains and promotes awareness and accountability with safety policies and procedures while performing job functions. Promotes a positive safety culture and encourages reporting of safety concerns consistent with our Agency Safety Plan, other regulatory requirements within the Safety Management System and just culture principles.
The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision
Evaluation Criteria
Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
Evaluation criteria may include one or more of the following:
Skills and/or behavioral assessment
Personal interview
Verification of education and experience (including certifications and licenses)
Criminal Background Check (a criminal conviction is not an automatic bar to employment)
Medical examination including a drug and alcohol screening (for safety sensitive positions)
Review of a current motor vehicle report
Closing
WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.
This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.