Mindlance
IT Project Coordinator
Mindlance, Quincy, Massachusetts, us, 02171
POSITION SUMMARYThe Client seeks a highly motivated IT Project Coordinator familiar with Legal matters to support the General Counsel units in different agencies through this new Salesforce project. This is an exciting opportunity to contribute to a highly visible project within the Executive Office of Health and Human Services agencies. The Project Coordinator supports the administrative needs of the project and staff that make up the organization. The Project Coordinator must be able to communicate clearly and concisely with diverse audiences, in both oral and written contexts, and should be comfortable giving and receiving feedback to not only the ACIO but other team members, Program and Project Managers, and groups within EOHHS. The Project Coordinator must be familiar with project management principles and able to take initiative.
DETAILED LIST OF JOB DUTIES AND RESPONSIBILTIES:• Responsible for overall coordination, facilitation, elicitation, and aggregation of status reporting and status of health of the project.• Help lead and schedule kick-off meeting with the EOHHS business areas to establish a mutuaeporting and status of health of the project.• Help lead and schedule kick-off meeting with the EOHHS business areas to establish a mutual understanding of the engagement objectives, timeline, roles, and deliverables.• The competencies critical to this position include organizational skills, keen attention to detail, and the ability to identify and recommend solutions.• Tracks, maintains and coordinates action items, risks and issues, and next steps.• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders on all projects.• Documents and maintains records of current project plans, meeting minutes, decisions, project reports, schedules, budgets, cost tracking reports, and other pertinent records.• Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports. Develops templates for reporting and communication.• Coordinates conference calls and meetings for multiple teams/projects; presents meeting agendas and documents meeting minutes as needed or follows up on and reviews meeting minutes recorded by team member.• Financial responsibilities include invoice tracking, managing financial requests through creation, signature, and budget tracking.• Reviews and receive approval for system support tickets.• Maintain a working relationship with the Help Desk team to ensure timely and accurate completion of open requests.• dhere to established Commonwealth policy and procedures with respect to project management methodology quality assurance and other related standards.• Manage the internal Project Repository (SharePoint, Jira or some other method) to ensure all artifacts are collected, version controlled, and available upon request (examples: Excel files, Word, Vision diagrams, Plan of Actions, Reports, other Project Assets, etc.).
PREFERRED SKILLS AND ABILITIES:• Minimum of 3 (three) years of experience working in a Business, System, and Data Analysis, or other related experience in an IT environment.• Technical project management experience preferred.• bility to work independently and as part of a team.• Experience with and preparing documentation.• Basic understanding of information technology design and development.• bility to translate and communicate technical concepts, information, plans, and procedures to both technical personnel and non-IT business users.• bility to develop and maintain effective relationships with management, business users and project team members.• bility to interact effectively with technical personnel and with a wide variety of technical resources.• Proficiency with MS Project.• Proficiency with MS Office applications including Excel, Word, Visio, Outlook and PowerPoint• Minimum of 3 (three) years of experience working in a Business, System, and Data Analysis, or other related experience in an IT environment.• Technical project management experience preferred.• bility to work independently and as part of a team.• Experience with and preparing documentation.• Basic understanding of information technology design and development.• bility to translate and communicate technical concepts, information, plans, and procedures to both technical personnel and non-IT business users.• bility to develop and maintain effective relationships with management, business users and project team members.• bility to interact effectively with technical personnel and with a wide variety of technical resources.• Proficiency with MS Project.• Proficiency with MS Office applications including Excel, Word, Visio, Outlook and PowerPoint and collaboration tools.• Possess strong organizational, presentation and customer service skills.• Possess excellent problem-solving and team collaboration skills as required in project environments.
EDUCATION/CERTIFICATIONS:• Bachelor's Degree in Computer Science, Computer Information Systems, Information Management, or equivalent work experience .
DETAILED LIST OF JOB DUTIES AND RESPONSIBILTIES:• Responsible for overall coordination, facilitation, elicitation, and aggregation of status reporting and status of health of the project.• Help lead and schedule kick-off meeting with the EOHHS business areas to establish a mutuaeporting and status of health of the project.• Help lead and schedule kick-off meeting with the EOHHS business areas to establish a mutual understanding of the engagement objectives, timeline, roles, and deliverables.• The competencies critical to this position include organizational skills, keen attention to detail, and the ability to identify and recommend solutions.• Tracks, maintains and coordinates action items, risks and issues, and next steps.• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders on all projects.• Documents and maintains records of current project plans, meeting minutes, decisions, project reports, schedules, budgets, cost tracking reports, and other pertinent records.• Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports. Develops templates for reporting and communication.• Coordinates conference calls and meetings for multiple teams/projects; presents meeting agendas and documents meeting minutes as needed or follows up on and reviews meeting minutes recorded by team member.• Financial responsibilities include invoice tracking, managing financial requests through creation, signature, and budget tracking.• Reviews and receive approval for system support tickets.• Maintain a working relationship with the Help Desk team to ensure timely and accurate completion of open requests.• dhere to established Commonwealth policy and procedures with respect to project management methodology quality assurance and other related standards.• Manage the internal Project Repository (SharePoint, Jira or some other method) to ensure all artifacts are collected, version controlled, and available upon request (examples: Excel files, Word, Vision diagrams, Plan of Actions, Reports, other Project Assets, etc.).
PREFERRED SKILLS AND ABILITIES:• Minimum of 3 (three) years of experience working in a Business, System, and Data Analysis, or other related experience in an IT environment.• Technical project management experience preferred.• bility to work independently and as part of a team.• Experience with and preparing documentation.• Basic understanding of information technology design and development.• bility to translate and communicate technical concepts, information, plans, and procedures to both technical personnel and non-IT business users.• bility to develop and maintain effective relationships with management, business users and project team members.• bility to interact effectively with technical personnel and with a wide variety of technical resources.• Proficiency with MS Project.• Proficiency with MS Office applications including Excel, Word, Visio, Outlook and PowerPoint• Minimum of 3 (three) years of experience working in a Business, System, and Data Analysis, or other related experience in an IT environment.• Technical project management experience preferred.• bility to work independently and as part of a team.• Experience with and preparing documentation.• Basic understanding of information technology design and development.• bility to translate and communicate technical concepts, information, plans, and procedures to both technical personnel and non-IT business users.• bility to develop and maintain effective relationships with management, business users and project team members.• bility to interact effectively with technical personnel and with a wide variety of technical resources.• Proficiency with MS Project.• Proficiency with MS Office applications including Excel, Word, Visio, Outlook and PowerPoint and collaboration tools.• Possess strong organizational, presentation and customer service skills.• Possess excellent problem-solving and team collaboration skills as required in project environments.
EDUCATION/CERTIFICATIONS:• Bachelor's Degree in Computer Science, Computer Information Systems, Information Management, or equivalent work experience .