NewCold
Office Administrator
NewCold, Lebanon, Indiana, United States, 46052
Office Administrator
This is NewColdNewCold is service provider in cold chain logistics with a focus on thedevelopment and operation of large, highly automated cold stores. NewColdstrives to be crucial in the cold chain of leading food companies, by offeringadvanced logistic services worldwide. We use latest technology that empowersour people, to handle food responsibly and guarantee food safety in asustainable way. We challenge the industry, believe in long-term partnerships,and deliver solid investment opportunities that enable next generation logisticsolutions.
NewColdis one of the fastest growing companies in cold chain logistics. We areexpanding our teams to support this growth. More information on NewCold can befound on www.newcold.com and our socialmedia.
Oversee general office operations.Answer and direct all incoming phone calls and messages.Log and direct all incoming packages, create shipments for outgoing packages with supporting documentation.Log and direct incoming visitors and vendors, checking out and tracking access badges when necessary.Maintain inventory of all office, janitorial, and breakroom supplies, price comparing and ordering when necessary.Research potential suppliers and items as requested, price- checking and ordering when necessary.Take meeting notes at Daily Site meetings, emailing notes to participants after each meeting.Take meeting notes at weekly management team meetings, tracking tasks as needed.Create agenda for weekly Customer call and take notes during that meeting.File hard copies of documents (invoices, correspondence, contracts)Budget, plan, and execute events (First pallet in, Grand Opening, Christmas, etc.)Create flyers/announcements using online design software as requested.
Maintain accommodation schedule for guest houses and hotels (including projects and implementation teams), scheduling, reservations, flights, and rental cars as requested.Maintain schedule for conference rooms.Research and order driver satisfaction giveaways, organize and stuff gift bags, replenishing at planner desk when necessary.Daily usage of Microsoft Word, Excel, Outlook, Teams, SharePoint, Google Chrome, MLS system
Additional tasksCreate Purchase orders and Change order requests for Projects and Operations divisionsPass along all accounts payable to invoices, scanning, emailing, and filing.Communicating with vendors to obtain W9 and ACH information for Accounts PayableCreate employee hard copy files, label and organize.Create, scan, and submit credit card expense reports.Created and maintained database of employee benefit costs.Schedule interviews and pre hire medical screenings for open, positions as requested.Send interview confirmations and new hire correspondence.
Areyou up for the job?If you are interested in this vacancy and would like to apply, please make surethat you leave your CV in English. Suitable candidates will be invited for afirst interview with the hiring manager. A second interview willfollow with a wider group of NewCold team members.
Why would you want to work for NewCold?With the prospect of many new construction projects all over the world in thevery near future, NewCold offers the opportunity to join a young but powerfulcompany in the field of logistic services. We have the ambition and thepotential to rapidly become the market leader in the field of modern andautomated cold storage with additional supply chain services such as transportand distribution. Although our proposition comprises an attractive benefits andcompensation package, the (international) scope and impact of the position mayappeal to you even more.
Can we welcome you on board as our new Office Administrator and help continueour successful growth?
This is NewColdNewCold is service provider in cold chain logistics with a focus on thedevelopment and operation of large, highly automated cold stores. NewColdstrives to be crucial in the cold chain of leading food companies, by offeringadvanced logistic services worldwide. We use latest technology that empowersour people, to handle food responsibly and guarantee food safety in asustainable way. We challenge the industry, believe in long-term partnerships,and deliver solid investment opportunities that enable next generation logisticsolutions.
NewColdis one of the fastest growing companies in cold chain logistics. We areexpanding our teams to support this growth. More information on NewCold can befound on www.newcold.com and our socialmedia.
Oversee general office operations.Answer and direct all incoming phone calls and messages.Log and direct all incoming packages, create shipments for outgoing packages with supporting documentation.Log and direct incoming visitors and vendors, checking out and tracking access badges when necessary.Maintain inventory of all office, janitorial, and breakroom supplies, price comparing and ordering when necessary.Research potential suppliers and items as requested, price- checking and ordering when necessary.Take meeting notes at Daily Site meetings, emailing notes to participants after each meeting.Take meeting notes at weekly management team meetings, tracking tasks as needed.Create agenda for weekly Customer call and take notes during that meeting.File hard copies of documents (invoices, correspondence, contracts)Budget, plan, and execute events (First pallet in, Grand Opening, Christmas, etc.)Create flyers/announcements using online design software as requested.
Maintain accommodation schedule for guest houses and hotels (including projects and implementation teams), scheduling, reservations, flights, and rental cars as requested.Maintain schedule for conference rooms.Research and order driver satisfaction giveaways, organize and stuff gift bags, replenishing at planner desk when necessary.Daily usage of Microsoft Word, Excel, Outlook, Teams, SharePoint, Google Chrome, MLS system
Additional tasksCreate Purchase orders and Change order requests for Projects and Operations divisionsPass along all accounts payable to invoices, scanning, emailing, and filing.Communicating with vendors to obtain W9 and ACH information for Accounts PayableCreate employee hard copy files, label and organize.Create, scan, and submit credit card expense reports.Created and maintained database of employee benefit costs.Schedule interviews and pre hire medical screenings for open, positions as requested.Send interview confirmations and new hire correspondence.
Areyou up for the job?If you are interested in this vacancy and would like to apply, please make surethat you leave your CV in English. Suitable candidates will be invited for afirst interview with the hiring manager. A second interview willfollow with a wider group of NewCold team members.
Why would you want to work for NewCold?With the prospect of many new construction projects all over the world in thevery near future, NewCold offers the opportunity to join a young but powerfulcompany in the field of logistic services. We have the ambition and thepotential to rapidly become the market leader in the field of modern andautomated cold storage with additional supply chain services such as transportand distribution. Although our proposition comprises an attractive benefits andcompensation package, the (international) scope and impact of the position mayappeal to you even more.
Can we welcome you on board as our new Office Administrator and help continueour successful growth?