Tutor Perini Corporation
Document Control Manager
Tutor Perini Corporation, Los Angeles, California, United States, 90079
Document Control Manager
Office or Project Location Los Angeles, CA
Company Fisk Electric Company
Job Code 2413
The Document Control Manager oversees the processing of engineering and construction documents to ensure accuracy and timeliness of reproduction and release. This includes identifying and resolving production-related errors and maintaining and revising procedural lists, control records and coding schemes to process source data. This position reports directly to the Business Manager Operations.
Supervisory Responsibilities:
This position carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Supervisory responsibilities include, but are not limited to: training and mentoring employees; planning,
assigning, delegating and directing work; appraising performance; rewarding and disciplining employees; and resolving employee issues.
Essential Duties and Responsibilities:
Oversees ongoing coordination with all Pre-Construction, Engineering, and all other field and staff personnel in the processing, copying, tracking, and logging of all construction-related documents
Prepares and maintains up-to-date control records documenting receipt of service requests, document and revision numbers, original distribution, revised distributions and transmittal dates
Oversees in the general supervision and/or training of department personnel
Conducts in conducting internal audits and inspections to ensure department work is performed correctly, efficiently and cost consciously
Maintains and files reproduced document originals and revision for easy retrieval. Assists in preparing monthly department reports
Performs copying and printing functions as required by work conditions
Codes data and inputs data for computer processing
Assists in preparing document transmittal forms, distribute completed documents, and perform other routine functions as required by workload conditions
Coordinates the overall Document Control for entire project
Coordinates with reprographic vendors and consultants and negotiates reprographic contracts
Sets up and maintains Master Drawing Log and Drawing Packages
Coordinates with Project Team on distribution of documentation to project staff, subcontractors and other parties
Maintains Permit, Record Set and City/County approved drawings
Maintains Current set of Drawings and Specifications and Slip Sheet updates
Maintains Prolog reports for Drawings and Specifications
Coordinates with Records Management Department to establish fining procedures
Establishes controls for Drawings and Specifications utilizing Prolog
Maintains archive in accordance with Records Management Department guidelines
Other Duties:
Processes all Work Order requests from project staff
Distributes and files all incoming Correspondence
Controls the documentation related to item transmittals and meeting minutes
Maintains project Plan Room
Provides support and training to support staff as required
Develops job specific document control processes with Document Control Staff
Performs all duties as assigned by supervisor
Ensure compliance with OSHA regulations to include health, safety, and welfare as appropriate
Required Job Skills:
Possess excellent listening, oral and written communication skills, superior problem-solving skills
Performs work tasks by receiving direction and then working independently with an interest in quickly learning and applying new skills and abilities
Able to provide thorough analysis and proper planning to achieve goals
Computer Equipment and Software:
Special skills: Intermediate knowledge of Windows / PowerPoint / Outlook / Publisher.
Intermediate skill level with Word / Excel. Intermediate knowledge of office machinery and tools. Basic knowledge of Prolog software.
Education and Experience:
Certification: Not applicable.
Education: High School Diploma or equivalent required. Some college course work or Associates Degree preferred.
Experience: At least eight years experience in a similar position preferred. Knowledge of filing in both Alpha and numeric systems, business machines, office procedures and document control systems is required. Knowledge of construction documents is required.
Equal Opportunity Employer
Office or Project Location Los Angeles, CA
Company Fisk Electric Company
Job Code 2413
The Document Control Manager oversees the processing of engineering and construction documents to ensure accuracy and timeliness of reproduction and release. This includes identifying and resolving production-related errors and maintaining and revising procedural lists, control records and coding schemes to process source data. This position reports directly to the Business Manager Operations.
Supervisory Responsibilities:
This position carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Supervisory responsibilities include, but are not limited to: training and mentoring employees; planning,
assigning, delegating and directing work; appraising performance; rewarding and disciplining employees; and resolving employee issues.
Essential Duties and Responsibilities:
Oversees ongoing coordination with all Pre-Construction, Engineering, and all other field and staff personnel in the processing, copying, tracking, and logging of all construction-related documents
Prepares and maintains up-to-date control records documenting receipt of service requests, document and revision numbers, original distribution, revised distributions and transmittal dates
Oversees in the general supervision and/or training of department personnel
Conducts in conducting internal audits and inspections to ensure department work is performed correctly, efficiently and cost consciously
Maintains and files reproduced document originals and revision for easy retrieval. Assists in preparing monthly department reports
Performs copying and printing functions as required by work conditions
Codes data and inputs data for computer processing
Assists in preparing document transmittal forms, distribute completed documents, and perform other routine functions as required by workload conditions
Coordinates the overall Document Control for entire project
Coordinates with reprographic vendors and consultants and negotiates reprographic contracts
Sets up and maintains Master Drawing Log and Drawing Packages
Coordinates with Project Team on distribution of documentation to project staff, subcontractors and other parties
Maintains Permit, Record Set and City/County approved drawings
Maintains Current set of Drawings and Specifications and Slip Sheet updates
Maintains Prolog reports for Drawings and Specifications
Coordinates with Records Management Department to establish fining procedures
Establishes controls for Drawings and Specifications utilizing Prolog
Maintains archive in accordance with Records Management Department guidelines
Other Duties:
Processes all Work Order requests from project staff
Distributes and files all incoming Correspondence
Controls the documentation related to item transmittals and meeting minutes
Maintains project Plan Room
Provides support and training to support staff as required
Develops job specific document control processes with Document Control Staff
Performs all duties as assigned by supervisor
Ensure compliance with OSHA regulations to include health, safety, and welfare as appropriate
Required Job Skills:
Possess excellent listening, oral and written communication skills, superior problem-solving skills
Performs work tasks by receiving direction and then working independently with an interest in quickly learning and applying new skills and abilities
Able to provide thorough analysis and proper planning to achieve goals
Computer Equipment and Software:
Special skills: Intermediate knowledge of Windows / PowerPoint / Outlook / Publisher.
Intermediate skill level with Word / Excel. Intermediate knowledge of office machinery and tools. Basic knowledge of Prolog software.
Education and Experience:
Certification: Not applicable.
Education: High School Diploma or equivalent required. Some college course work or Associates Degree preferred.
Experience: At least eight years experience in a similar position preferred. Knowledge of filing in both Alpha and numeric systems, business machines, office procedures and document control systems is required. Knowledge of construction documents is required.
Equal Opportunity Employer