Information Technology Project Coordinator

Below is the job description for the position:Position Title - Project Coordinator (PMO)Location - Chicago, IL (Fully onsite)Duration - 10 Months (with possible extension)Typical Duties & Responsibilities:Project Coordination:The resource will be serving as Project Coordinator for project Asset Mgmt, which will streamline and improve the quality of technology asset management for the districtProject Management Support:Manage project intake process: receive project requests, verify alignment with ITS goals, facilitate request authorization, and move projects through predefined stages (Requested, Authorized, Pipeline, Roadmap, Approved, Assessing Benefits, Finished).Coordinate project planning meetings, take detailed notes, and document action items.Facilitate communication between project stakeholders, including PMO, ITS staff, and project managers.Assist in setting up project folders in Google Drive and Smartsheet.Monitor project progress, identify potential roadblocks, and proactively follow up on missing status updates.Coordinate project review meetings and maintain documentation.Prepare project wrap-up reports and support final project approval processes.Reporting & Data Management:Analyze, compile, and distribute project reports through on a weekly basis.Monitor PMO dashboards, review metrics, and create visual representations of project performance.Generate regular reports and presentations for biweekly meetings with Project ManagersMaintain and update individual project status reports assigned to ITS Liaisons.Process & Resource Management:Manage user access and permissions for various systems and reports using templates.Ensure efficient project start-up and wrap-up processes are followed consistently.Standardize and maintain PMO templates for various project functions.Organize and manage PMO folders in Google Drive.Update and maintain the PMO website, including content related to projects, portfolio, and resources.Type of Education RequiredBachelor's degree in Project Management, Information Technology, or a related field (preferred).Type and Years of Experience3-5 years of experience in project coordination or a related role.Strong understanding of project management methodologies (e.g., Waterfall, Agile).Knowledge, Skills, and AbilitiesExcellent organizational and time management skills.Meticulous attention to detail and ability to maintain accurate records.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google products, and project management tools (e.g., Smartsheet).Strong communication and interpersonal skills with the ability to effectively collaborate with diverse stakeholders.Ability to take clear and concise notes during meetings.Commitment to continuous learning and staying updated on project management practices.Thanks & RegardsInfojini ConsultingWebsite:Address :

10015 Old Columbia Road, Suite B 215, Columbia, MD 21046