Administrative Specialist

The Judicial Council of California is accepting applications for the position of Administrative Specialist in the Court Assistance, Resources, and Education unit for the Center for Families, Children & the Courts.The Administrative Specialist provides support in the contract and invoice processing functions for the Court-Appointed Dependency Counsel (CAC) program ($186.7M) and the Court Appointed Special Advocate (CASA) program ($2.713M). This position is part of a team implementing CAC and CASA budgeting, funding allocation methodologies, and contract and grants management, with the specialized responsibility for procurement and payment for the programs.The incumbent will prepare requisition approval documentation in the Center for Families, Children & the Courts’ (CFCC) SharePoint system, prepare and enter requisitions into FI$Cal, monitor and troubleshoot requisition and purchase order progress, and ensure that contractors respond timely to contracts and other documents sent to them. In addition, the Administrative Specialist receives and performs the first level of review on court-appointed counsel invoices, runs and reviews preset queries and reports from the case management system used by the vendors, supports the internal review system so the Supervising Analyst can review and approve payments, receives the invoices in FI$Cal, and monitors the process of payment to vendors. The Administrative Specialist also performs unit support functions as required, including collecting and recording the data contained in employee grant time tracking forms.The Judicial CouncilThe Judicial Council of California is the policy-setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office and reside in the areas surrounding these locations. The Judicial Council offers hybrid work arrangements for many positions. Beginning in September 2024, employees will work in the office at least one day each week. Beginning in January 2025, employees will work in the office at least two days per week.

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