HR Administrator - Recruiting & Onboarding

Element 84, Inc., Alexandria VA, US

We solve big problems with great people

The HR Administrator will provide logistical recruiting support to help Element 84 attract, screen, select and onboard qualified individuals to fill our technical job openings as well as manage the day-to-day human resources tasks required for Element 84 onboarding and employee relations.

Duties & Responsibilities


  • Support the full-cycle recruiting process, which includes scheduling for assigned open positions.
  • Compiling and communicating recruiting data, metrics and ensuring compliance with our hiring policies, practices, all applicable employment laws and company values
  • Oversee our applicant tracking system (Smart Recruiters) and approved job boards.
  • Work with hiring managers to identify job descriptions and posting roles through proper channels. Provide guidance and updates to hiring team members throughout the recruitment process.
  • Maintaining recruiting assets and internal wiki pages to reflect the requirements of each step of the interview process
  • Act as liaison with external recruiters
  • Participate in interviewing qualified candidates and work with the hiring manager to map out the interviewing strategy for each one.
  • Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
  • Act as backup to prepare and send offer letter packages to new employees.
  • Maintain the Careers, ATS, network pages with content to attract future candidates.
  • Maintain relationships with existing and prospective (passive) candidates to develop a pipeline


  • Curate and deliver a high touch and inclusive onboarding experience that engages new hires and acclimates them to our culture, core values and processes
  • Follow up with the related clerical aspects of onboarding new employees, such as importing employee data into the HRIS, generating employment contracts, completion of required new hire forms, and notifying the relevant department(s) of employee's start date.
  • Conducts orientation of new employees to include first week scheduling, training and support of the E84 buddy program.
  • Coordinate with IT on the shipment and delivery of new hire technology and equipment
  • Prepare and maintain template communications and onboarding toolkits for use by Element 84 and other internal stakeholders
  • Ensure the new employee’s experience during their first 90 days is as memorable, seamless, rewarding, and stress-free as possible
  • Coordinate the efforts of all current employees who play a role in the new hire’s experience, including in-house operations and department heads.
  • Provides back up support to other Element 84 HR team members during peak periods or for out of office coverage
  • Ad hoc projects that support the Onboarding experience strategy and initiatives
  • Generate employee reports to support HR Compliance
  • Other duties as assigned.

Please submit your information, resume and cover letter if you are interested in this permanent position in the Washington, DC metro area.  Candidates must be located within commuting distance of our office in Alexandria, VA and be able to support a hybrid schedule (on site 2-3 days per week as needed).

Here are the guidelines we're looking at to gauge experience and skillset:


  • 3+ years in human resources including recruitment 
  • A bachelor's degree in human resources, labor relations, organizational development, business, or related area preferred
  • Experience working with an HRIS and an applicant tracking system preferred
  • Strong communication skills, writing skills, and interpersonal skills 
  • Adept at problem-solving and conflict resolution in a high-paced environment
  • Detail-oriented and organizational nature 
  • A reputation for discretion, integrity, judgment and responsiveness
  • Solid technology skills with proficiency in Google Apps (Gmail, Google Docs and Drive) as well as Trello, Word, Excel, and Zoom

Physical Demands

  • Ability to lift and carry small parcels, packages, and other items (up to 20 lbs) between offices.
  • Ability to walk up and down two flights of stairs/

Applicants must be currently authorized to work in the United States on a full-time basis. At this time, Element 84 will not sponsor applicants for work visas for this position.


Paying attention to who we are as a company–people, family members, friends, and colleagues–is our primary focus at Element 84. There are lots of ways to run a company and for us, it's wanting to come to work, being around people we enjoy, taking on big things with people you trust, and sharing our achievements as a team.

  • You’ll get credit when things go right and we’ll have your back when things go wrong.
  • We only take on work that is challenging and right for us. There are projects we will turn down and the team has a say.
  • We may be a small company, but we have big company benefits meant to support the idea that we're here for the long term and happiness comes from much more than where you work. 
  • We have an extraordinary retention rate because we hire extraordinary people. We hope that’s you.

Benefits for full time employees include: Health insurance, 401(k), 401(k) company contribution, Dental insurance, Employee assistance program, Flexible schedule, Flexible spending account, Employer contributions to Health savings accounts, Life insurance, Short & Long Term Disability, 4 weeks of Paid Time Off, Stipends for cell phone & home office expenses, Referral bonus program, Vision insurance, Paid parental leave after 12 months of employment and Bonuses for key industry certifications (ex: AWS).

Element 84 is an equal opportunity employer, with a company culture that values diversity.

We embrace inclusivity and believe that diversity of thought, perspective, and experience helps us reach higher and think bigger. Element 84 is committed to hiring the best person for the team and does not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

About Element 84, Inc.

Element 84 was founded by husband-and-wife engineers and has grown into a skilled group of developers, designers, project managers, and business team that build high performance systems for some of the biggest corporate and government clients in the world. Our main office is located in Alexandria, VA but we support a large remote workforce from Michigan to Texas and Pennsylvania to Colorado.

Element 84, Inc.

Want to learn more about Element 84, Inc.? Visit Element 84, Inc.'s website.