Contractor - Talent Acquisition Coordinator

As a Talent Acquisition Coordinator, you will provide critical recruiting support to the Talent Acquisition function by managing expectations and requirements of candidates, recruiters, hiring managers and other stakeholders.  Talent Acquisition Coordinators are responsible for ensuring that all activities related to the recruitment process are progressing effectively and efficiently at all times, and updating key stakeholders as appropriate.  You will be part of a centralized team, but have alignment to recruiters in specific functions and/or regions.

Interview Scheduling

• Partner with the recruiter, hiring manager, interviewers and candidate on setting up interviews

• Coordinate availability, including room, video, phone and MS Teams details

• Reschedule interviews as needed

• Prioritize incoming requests against current workload

• Ensure prompt and professional communication with all stakeholders throughout the process.

• Facilitate the T&E request and reimbursement process for candidate interviews

Candidate Concierge

• Be a primary point of contact for candidates throughout the entire recruitment process

• Welcome and escort candidates for onsite interviews, when applicable

• Manage ad-hoc issues such as scheduling conflicts, delays and interviewer no shows

• Attend and participate in the debrief call, when applicable

Ensure Data Integrity and Process Stewardship

• Ensure compliance with all established processes and procedures

• Assist with formatting and maintaining job descriptions, ensure OFCCP compliant

• Partner with broader TA team on other initiatives and projects 

Basic:

• Minimum of 6 months of related work experience or a Bachelor's degree

Preferred:

• At least 2 years of work experience in a customer support, coordination or related type of position
• Experience within Human Resources and/or Recruiting preferred, or a demonstrated career interest in these areas
• Proven ability to prioritize and handle multiple tasks at once, strong attention to detail is a must
• Ability to identify solutions independently and make sound business decisions
• Ability to work successfully and professionally with all levels of employees and management
• Proven effective communication and organizational skills, with experience working in a fast-paced and high-volume environment
• Experience with Microsoft Outlook, Word and Excel with ability to learn new technology tools
• Experience working with SmartRecruiters or any other Applicant Tracking Systems/Recruiting system is a plus

Visa has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees and visitors. As a condition of employment, all employees based in the U.S. are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Work Hours: Varies upon the needs of the department

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.