Recruiter / Talent Acquisition Specialist - Tokyo, JP

Cic, Tokyo, JP


This role will support recruitment processes for CIC Tokyo, and will cooperate with recruitment agencies and Talent Acquisition and Development teams in Europe.
CIC is looking for a bilingual professional interested in being a part of our growing Talent Team working from Tokyo, Japan. This is a great opportunity for someone with professional work experience in full-cycle recruitment, excited by and able to work effectively in different timezones.
CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC is one of the first companies to offer flexible office space and coworking options, providing a platform for the world’s most impactful entrepreneurs to innovate better and faster. We have locations in Boston, Cambridge, Philadelphia, Providence, Rotterdam, St. Louis, Warsaw, and Tokyo, and are growing into other cities.
CIC Tokyo is our newest site and the first located in Asia. Opened in October 2020 in one of the business districts of Minato-ku, CIC Tokyo is a one-of-a-kind innovation-oriented center in Japan with a total area of ​​about 6,000 square meters on the 15th and 16th floors of the Toranomon Hills Business Tower. We provide a vast workspace with the capacity to house more than 250 companies. CIC Tokyo is centered on companies that aim to grow, and communities and services that are looking to accelerate their business growth and global expansion.
Learn more about us here.

Your daily responsibilities will include owning the recruitment processes for all CIC Tokyo roles, planning interviews and communicating with candidates through email and in-person interactions. You will work closely with our Global People Success Team located in Europe (Warsaw & Rotterdam).

Potential responsibilities will include: 
• Coordinating with hiring managers to identify staffing needs.
• Maintain relationships with external recruitment agencies and make sure they are being responded to in a timely manner.
• Driving complex processes in Tokyo forward, from start to finish, including posting open roles on local job boards. 
• Maintaining an organized interview calendar while determining priorities, working with the schedules of other team members, juggling professional commitments, and adapting to last-minute changes.
• Conducting interviews - remotely and onsite -  and contributing to hiring decisions.
• Collecting paperwork.
• Providing a positive experience to candidates throughout the entire search process.
• Remaining connected with candidates through written and live interactions in a timely manner.
• Designing job descriptions and interview questions that reflect each position’s requirements.
• Facilitating the decision making process and ensuring interview teams are objectively assessing candidate competencies and the value added they bring to the team.
• Acting as an equal partner within the People Success Team by managing various projects related to the team’s core functions and supporting other team members in their efforts e.g. global metrics, DEIB efforts (Diversity Equity Inclusion & Belonging), sourcing partnerships and others.

You are an articulate (both in English and Japanese), ethical individual who thinks critically, understands the nuances of effective communication, and is interested in a career contributing to the growth of  global organization. You are also:

• Capable of leading recruitment processes with autonomy and collaborating with colleagues to gain input.
• Detail oriented, extremely thorough, and well organized with solid time management skills.
• Able to weigh priorities for all relevant teams and have the critical mindset to evaluate overall priorities for the organization.
• Enthusiastic about building trusting relationships with others and graciously guiding people, internally and externally, through the interview process.
• Exceptionally organized, skilled at solving process challenges and guiding teammates through change.
• Able to work independently while communicating effectively with team-members and candidates alike, treating everyone as an equal.
• Curious and excited to learn about the world of recruiting at CIC, and comfortable asking for help when faced with uncertain situations.
• Passionate about data, metrics and well-informed decision making in order to critically think about one's actions.

Moreover you:
• Possess a high degree of integrity and discretion: this role will have access to sensitive, private data, such as compensation information, performance review feedback, and other personal information.
• Communicate professionally and effectively, both verbally and in writing, with team members and other staff members and with candidates.

• At least 3 years of professional experience in recruiting and/or at least 3 years in an HR, recruiting or recruiting agency role.
• Full fluency in speaking, writing, and reading English and Japanese (at N1 level at least). 
• Excellent written communication, strong interpersonal skills, and a natural gravitation toward detail-orientation and organization.
• Ability to occasionally be flexible with your schedule in order to accommodate international meetings.
• Knowledge of governmental and legal regulations around hiring best practices in Japan.  
• Nice to have: familiarity with any project management tools, Google Workspace apps, recruitment marketing, international hiring and any relevant certifications.
If you don't meet all the requirements or qualifications but bring some other unique skills and experience that would be valuable in this role, please apply and highlight those attributes for us in your cover letter.

• Fixed employment contract with a possibility of extending into permanent.
• Starting compensation is between ¥6,000,000.00 - ¥7,000,000.00 gross annually, excluding a holiday allowance. 
• Commuting / Transportation Allowance.
• Pension plan.
• Laptop and mobile phone as your working tools.
• Regular evaluation of your work, and salary raises based on performance.
• Access to Venture Cafe Tokyo, a weekly Thursday gathering involving high-impact programming designed to engage the broader entrepreneurial community.

Please submit your application in English. Thank you!

CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. If you require an accommodation please let us know. We are proud to be an equal opportunity employer.

Measures against passive smoking: No smoking indoors allowed. Smoking is not permitted outside of designated areas.

About Cic

CIC was founded in 1999 in Kendall Square (Cambridge, Massachusetts) and houses more than 1,000 companies across 8 locations, offering premium office and coworking space. CIC companies come from a wide variety of industries, and while our community is composed primarily of startups, it also includes larger companies, investors, and service providers. We measure our success through our economic impact. Startups housed at CIC have raised over $2 billion in venture capital investment and created over $2 billion of publicly disclosed exit value, CIC companies have added an estimated 40,000 jobs to the economy. In Cambridge, this hive of innovation has drawn the four largest venture capital funds in Massachusetts, with a combined $7.1 billion of assets under management, to relocate their headquarters into CIC’s buildings, alongside a number of smaller funds. Capital, mixed with exceptional talent and strong ideas, accelerates job growth and value creation.


Want to learn more about Cic? Visit Cic's website.