Legal Recruiting Coordinator

K&L Gates, Austin Manitoba

Work at K&L Gates

Job DescriptionAt K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.The candidate provides support to the Legal Recruiting Manager, the Austin, Dallas, Fort Worth, Houston, and Nashville offices, and the broader Legal Recruiting firmwide team and coordinates activities, projects, and programs.KEY RELATIONSHIPSLocal and global Legal Recruiting team and broader People teams; partners and lawyers, including Office Managing Partners, hiring partners, practice area leaders (PALs) and practice group coordinators (PGCs); allied professionals and administrative leaders (including Directors of Admin); law students and law school Career Services professionals; lateral associate and partner candidates; external vendors and search firms.ESSENTIAL DUTIESStudent and Lateral Associate Recruitment: coordinate all summer associate callback and lateral associate candidate interview schedules; ensure applicant database is updated and produce all necessary correspondence related to recruiting efforts, including offer letters and post-interview communications; assist with the preparation, coordination, and scheduling of on-campus and job fair interviews; process resumes received from candidates, search firms, and referrals, and communicate status updates to candidates and search firms; maintain recruitment database and all recruitment and candidates filesSummer Associate Program: coordinate all events, including orientation, local training programs, and social events; assist with tracking of summer associate assignments and evaluations, including preparing mid-point and final evaluation materials; attend summer associate events as necessary; assist in producing correspondence related to the program, including offer lettersAssociate Onboarding: coordinate pre-arrival and onboarding details for new lawyers, including first year and lateral associates and partners; prepare orientation and onboarding programs, and process new hire paperworkFirmwide Projects: assist members of the Legal Recruiting team with firmwide projects on an as needed basisEXPERIENCE SKILLS REQUIREDBachelor's degree requiredAdministrative experience supporting recruiting and learning and professional development functions, preferably in a professional services environmentProficiency in office software, including document processing, spreadsheets, databases, electronic calendars, internet access, and an applicant tracking systemDemonstrated ability to learn new computer applications and functionsDemonstrated ability to work well with lawyers, management, administrators, and support staff and effectively establish and maintain productive relationshipsAbility to anticipate issues, solve problems, initiate actions, handle multiple tasks and projects, and adjust to changing prioritiesHighly organized with strong oral and written communication skillsStrong work ethic and professional approach, takes accountability for achieving what is expectedAbility to follow instructions and adhere to processExemplary attention to detailAbility to work well in a team with a positive, "can do" attitudeCooperative and supportive team memberFocus on continuous improvementPrevious experience within a law firm or other professional services environment desirableSome experience in an HR generalist support role, specialized experience/training in a talent role involving recruiting desirableExperience working with legal search firms and facilitating and negotiating lateral placement agreements desirableDemonstrated interest and investment in extracurricular and personal professional development activities within professional associations such as NALP, ALA, SHRM, or local groups desirableADDITIONAL ABILITIES REQUIREDAbility to work overtime and some travel with overnight stays may be requiredThis job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.ABOUT THE FIRMK&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world. The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.For more information or to view other job opportunities, please click here to go back to our careers page.Notice: We participatein E-Verify in certain Firm locations for purposes of verifying employment eligibility.BENEFITSWe offer a dynamic work environment and excellent benefits.EQUAL EMPLOYMENT OPPORTUNITYThe Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person's race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm's policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.