Procurement Coordinator

Job TitleProcurement CoordinatorJob Description SummaryThe Procurement Coordinator will be responsible for supporting client sourcing and performing contract management across multiple Accounts in facility management services. The Procurement Coordinator will support the strategy set by the Procurement Manager.Job DescriptionResponsibilities:Research and analyze supply base for consolidation and improvement in service levels for the Client Account.Work with Procurement Manager and Account Management to develop bid packages including statement of work, service-levels, KPIs, pricing matrix, and facilitate RFP activity including loading RFPs into e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.Ensure utilization of Preferred/Approved Suppliers, contract templates, and other tools and templates.Analyze supplier proposals and assist in evaluation presentations to stakeholders.Prepare and facilitate contracts with suppliers, utilizing templates and processes to ensure accuracy in areas such as final negotiated Scope of Work, Pricing, Site & Equipment Lists.Ensure contract compliance with C&W and/or client policies and review compliance of service agreements terms and conditions, engaging Legal and Risk Departments where necessary.Use Contract Repository for supplier contract storage.Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy.Perform other miscellaneous related duties as assigned.Qualifications:Bachelor’s degree in related field. Advanced degree is a plus.2+ years of related Facilities Management/Indirect Procurement or equivalent experience desired.Must be familiar with legal aspects of contracting including reading and interpreting contracts and related documentation, ability to prepare amendments, and ability to explain to stakeholders the specifics of the contracts.Self-motivated and able to work independently to find solutions.Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required).Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.Proficient with internal & external stakeholder/customer relationship management and effective communication with all levels of management.Understanding of Strategic Sourcing processes and demonstrated proficiency with e-tools such as e-Sourcing and contract management systems.Proficiency with excel data analysis, reporting, project management, and demonstrated capabilities with managing multiple projects with multiple stakeholders.Experience in the Commercial Real Estate and/or Facility Management environments desired.

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