Indiana Conference of United Methodist Church
Conference Assistant, assigned to the Director of Conference Ministries
Indiana Conference of United Methodist Church, Carmel, Indiana, United States, 46033
Position DescriptionTitle: Conference Assistant, assigned to the Director of Conference MinistriesFLSA Classification: HourlyACA Classification: Regular Full-TimeSUPERVISOR: Associate Director of Administrative Services
Summary/Objective
This position will report directly to the Associate Director of Administrative Services. As a Conference Assistant, the individual will be responsible for providing administrative support to the Director of Conference Ministries as their primary job focus. However, this position may also be asked to provide administrative support in other areas of the Conference as determined and assigned by their supervisor, the Associate Director of Administrative Services. In general, tasks and assignments may vary and will be performed as assigned.
Essential Functions
Provide comprehensive project management and administrative support for events, as requested by the Director of Conference Ministries.
Maintain and oversee daily appointment calendars, ensuring all meetings and events are accurately noted, with detailed information and preparation.
Regularly meet with the Director of Conference Ministries to strategize and prepare for upcoming events, meetings, and necessary correspondence.
Manage logistical aspects of meetings and events, including venue reservations, equipment coordination, lodging arrangements, and meal planning. Prepare and distribute essential materials and resources on behalf of the Director of Conference Ministries.
Organize and maintain files related to correspondence, minutes, and other documents.
Oversee the procurement of supplies and manage the budget related to the needs of the Director of Conference Ministries.
Assist the Associate Director of Administrative Services and the Director of Conference Ministries at the Annual Conference.
Field inquiries and provide support for various projects and events.
Attend meetings or events as directed by the Associate Director of Administrative Services and the Director of Conference Ministries.
Partner with other Conference Assistants on joint projects, ensuring seamless execution and support.
Supervisory Responsibilities
None
Other Duties
Assist at the Annual Conference Session or other off-site events as requested by supervisor.
Assist Administrative team members with tasks as requested by the supervisor.
Please note that this position description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time, with or without notice.
Competencies Required
Supportive of the mission and ministry of the United Methodist Church
Commitment to the mission, vision, and values of the Indiana Annual Conference
Event planning skills
Initiative
Time management skills
Team Player
Dependability
Commitment to confidentiality
Communication proficiency, both oral and written
Computer savvy
Excellent typing and proofreading skills
Experience with database management, spreadsheets, event registration, word processing, financial reports
Educational and Experience Preferences
A bachelor’s degree or the equivalent of a four-year degree from an accredited learning institution is preferred
A minimum of 2 years performing duties of a like-nature to the position described herein, or in a position wherein the skills and experience are deemed transferrable and relative
Work Environment and Travel Demands
This position’s function and duties are performed in a professional office environment. The role requires using standard office equipment such as computers, phones, photocopiers, scanners, filing (both physical and electronic), and fax machines. The position requires attendance in the Indiana Conference Center as determined by the supervisor.
While performing the duties of this position, travel may be required for off-site events.
Send resumes to:
angela.byrd@inumc.org
Job Type:
Full-time
Pay:
From $35,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Health savings account
Paid time off
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Work Location:
In person
#J-18808-Ljbffr
Summary/Objective
This position will report directly to the Associate Director of Administrative Services. As a Conference Assistant, the individual will be responsible for providing administrative support to the Director of Conference Ministries as their primary job focus. However, this position may also be asked to provide administrative support in other areas of the Conference as determined and assigned by their supervisor, the Associate Director of Administrative Services. In general, tasks and assignments may vary and will be performed as assigned.
Essential Functions
Provide comprehensive project management and administrative support for events, as requested by the Director of Conference Ministries.
Maintain and oversee daily appointment calendars, ensuring all meetings and events are accurately noted, with detailed information and preparation.
Regularly meet with the Director of Conference Ministries to strategize and prepare for upcoming events, meetings, and necessary correspondence.
Manage logistical aspects of meetings and events, including venue reservations, equipment coordination, lodging arrangements, and meal planning. Prepare and distribute essential materials and resources on behalf of the Director of Conference Ministries.
Organize and maintain files related to correspondence, minutes, and other documents.
Oversee the procurement of supplies and manage the budget related to the needs of the Director of Conference Ministries.
Assist the Associate Director of Administrative Services and the Director of Conference Ministries at the Annual Conference.
Field inquiries and provide support for various projects and events.
Attend meetings or events as directed by the Associate Director of Administrative Services and the Director of Conference Ministries.
Partner with other Conference Assistants on joint projects, ensuring seamless execution and support.
Supervisory Responsibilities
None
Other Duties
Assist at the Annual Conference Session or other off-site events as requested by supervisor.
Assist Administrative team members with tasks as requested by the supervisor.
Please note that this position description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time, with or without notice.
Competencies Required
Supportive of the mission and ministry of the United Methodist Church
Commitment to the mission, vision, and values of the Indiana Annual Conference
Event planning skills
Initiative
Time management skills
Team Player
Dependability
Commitment to confidentiality
Communication proficiency, both oral and written
Computer savvy
Excellent typing and proofreading skills
Experience with database management, spreadsheets, event registration, word processing, financial reports
Educational and Experience Preferences
A bachelor’s degree or the equivalent of a four-year degree from an accredited learning institution is preferred
A minimum of 2 years performing duties of a like-nature to the position described herein, or in a position wherein the skills and experience are deemed transferrable and relative
Work Environment and Travel Demands
This position’s function and duties are performed in a professional office environment. The role requires using standard office equipment such as computers, phones, photocopiers, scanners, filing (both physical and electronic), and fax machines. The position requires attendance in the Indiana Conference Center as determined by the supervisor.
While performing the duties of this position, travel may be required for off-site events.
Send resumes to:
angela.byrd@inumc.org
Job Type:
Full-time
Pay:
From $35,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Health savings account
Paid time off
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Work Location:
In person
#J-18808-Ljbffr