Accanto Health
Administrative Assistant
Accanto Health, Saint Paul, Minnesota, United States, 55130
Our vision is a world of peaceful relationships with food, weight, and body image, where everyone with an eating disorder can experience recovery. We believe that exceptional, individualized care leads to lasting recovery from eating disorders. That's why our teams are comprised of compassionate, dedicated professionals from a variety of backgrounds who collaborate to provide the very best evidence-based care for our clients at all levels of care.
Position Overview
The Administrative Assistant supports appointed executive positions in the organization through a variety of administration and coordinating responsibilities.
Schedule
1.0 FTE (40 hours/week) Mon-Fri, 8am-5pmFully onsite position at the Atrium Office in St Paul, MNHow Executive Assistants Empower Recovery
Manage executives' schedules and appointments (Outlook and My Avatar scheduling), schedule client appointments and check clients in for CSOLogistical and organizational support for meetings, internal trainings, and external presentations (find space, arrange video and conference calls, order lunch)Coordinate travel arrangements for Officers, other staff as directed by Officers, TEP Board of Directors, and guests of The Emily Program, including scheduling, travel arrangements, day of activities.Monitor email, voicemail and mail when Director is out of the office. Respond to urgent requests and organize responses needed upon Director's return to the officeDraft and/or format various business communications - emails, letters, documenting processes for The Emily Program and external programs as needed (REDC, AED, etc.)Handles highly confidential materials appropriately ensuring privacy is maintainedPrepare meeting agendas and/or presentations, attend and take notes in meetings and distribute minutes, including for TEP Board of Directors MeetingsCollect receipts and submit monthly expense reportsQualifications
High school diploma, required2+ years of administrative support experience at a Director level or above requiredSignificant experience using Word, Excel, PowerPoint and MS Outlook and ability to learn other applications requiredStrong customer service skills/experience strongly preferredWhat we offer:
Employee Benefits
We understand the importance of a well-rounded benefits package. That's why we're dedicated to providing a range of plans to meet your needs.
For full-time employees, we offer:
HSA and PPO insurance with HSA or FSA options (Blue Cross Blue Shield)Dental insurance (Delta Dental)Vision insurance (EyeMed)Short-term and long-term disability insuranceCompany-paid life insurance401(k) plan available two months after start dateCompany 401(k) matching for up to 50% of your contribution, up to 6% of your compensation
Paid time off is a crucial part of maintaining work and life balance. Our generous PTO plan accrues annually and begins with your first whole pay period. Eligible employees enjoy seven paid holidays and one floating holiday in addition to their regular PTO.
Educational Opportunities
As a national leader in eating disorder treatment, we are committed to encouraging career growth and providing our staff with robust clinical education. That's why we partner with the University of Minnesota Medical School and have a team dedicated to providing ongoing education with in-house continuing education credit opportunities through webinars and in-person events. We continuously work to develop new education programs like our upcoming Behavioral Health Technician advanced training program.
Are you in your first internship? Are you within hours of your licensure? We have on-the-job training to help you reach your career goals. New master's degree therapists can accumulate hours by leading groups to earn full licensure.
Position Overview
The Administrative Assistant supports appointed executive positions in the organization through a variety of administration and coordinating responsibilities.
Schedule
1.0 FTE (40 hours/week) Mon-Fri, 8am-5pmFully onsite position at the Atrium Office in St Paul, MNHow Executive Assistants Empower Recovery
Manage executives' schedules and appointments (Outlook and My Avatar scheduling), schedule client appointments and check clients in for CSOLogistical and organizational support for meetings, internal trainings, and external presentations (find space, arrange video and conference calls, order lunch)Coordinate travel arrangements for Officers, other staff as directed by Officers, TEP Board of Directors, and guests of The Emily Program, including scheduling, travel arrangements, day of activities.Monitor email, voicemail and mail when Director is out of the office. Respond to urgent requests and organize responses needed upon Director's return to the officeDraft and/or format various business communications - emails, letters, documenting processes for The Emily Program and external programs as needed (REDC, AED, etc.)Handles highly confidential materials appropriately ensuring privacy is maintainedPrepare meeting agendas and/or presentations, attend and take notes in meetings and distribute minutes, including for TEP Board of Directors MeetingsCollect receipts and submit monthly expense reportsQualifications
High school diploma, required2+ years of administrative support experience at a Director level or above requiredSignificant experience using Word, Excel, PowerPoint and MS Outlook and ability to learn other applications requiredStrong customer service skills/experience strongly preferredWhat we offer:
Employee Benefits
We understand the importance of a well-rounded benefits package. That's why we're dedicated to providing a range of plans to meet your needs.
For full-time employees, we offer:
HSA and PPO insurance with HSA or FSA options (Blue Cross Blue Shield)Dental insurance (Delta Dental)Vision insurance (EyeMed)Short-term and long-term disability insuranceCompany-paid life insurance401(k) plan available two months after start dateCompany 401(k) matching for up to 50% of your contribution, up to 6% of your compensation
Paid time off is a crucial part of maintaining work and life balance. Our generous PTO plan accrues annually and begins with your first whole pay period. Eligible employees enjoy seven paid holidays and one floating holiday in addition to their regular PTO.
Educational Opportunities
As a national leader in eating disorder treatment, we are committed to encouraging career growth and providing our staff with robust clinical education. That's why we partner with the University of Minnesota Medical School and have a team dedicated to providing ongoing education with in-house continuing education credit opportunities through webinars and in-person events. We continuously work to develop new education programs like our upcoming Behavioral Health Technician advanced training program.
Are you in your first internship? Are you within hours of your licensure? We have on-the-job training to help you reach your career goals. New master's degree therapists can accumulate hours by leading groups to earn full licensure.