Administrative Assistant II

On-Board Services is hiring an
Administrative Assistant II
in Marlborough, MA!

For immediate consideration please send your resume to

Subject Line: Position Title and State you are Located.

Position Type Administrative Assistant II

Job Location: Marlborough, MA

Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance

Compensation: $15.86 – 28.97

The CA Administrative Assistant is a 5 day (M-F), 7:00am - 3:30pm, 40 hour on-site position.

The CA Administrative Assistant is responsible in the following areas:

Ensure compliance with Site Contracting Strategy

Ensure Contractor compliance to Client administrative requirements

Participate in Contractor review and variance creation

Participate in package preparation process (mailings)

Create Vendors/Requisitions/Purchase Orders

Compile and maintain weekly contractor schedule with Client and Contractor input

Present recorded Safety Orientation to contractors

Site Service Group Communications

Web Cycle Resolutions

Invoicing/Verify receipt of service

Maintain time sheets, material tickets, documentation for ROS

Help CA resolve claims and issues

Metrics reporting

Monitor and document changes to contract

Monitor Cost Savings

Assist with Post-Job Evaluations

Support Site Contract Administrator and Facility Contract Administrator

• High School diploma with craft or technical experience, Technical degree (2 year)

• Demonstrated ability to work with many individuals

• Demonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.

• Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.

• Demonstrated ability to develop and execute effective task planning.

• Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.

Core Competencies: - Teamwork/Collaboration - Managing For Productivity - Innovation Engagement - Embracing Change - Communicating With Impact - Business Acumen - Build Sustainable Customer Relationships - Analysis and Judgment

Apply Today!

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.