Administrative Assistant - Engineering

The Administrative Assistant is responsible for a variety of administrative and clerical tasks. Administrative Assistant responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems. Excellent oral and written communication skills and the ability to organize their work using tools, like MS Excel, MS Word, Outlook, Microsoft PowerPoint and Adobe Acrobat and office equipment is required. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of the office.Duties and ResponsibilitiesAnswer and direct phone callsOrganize and schedule appointmentsPlan meetingsWrite and distribute emailAssist in the preparation and delivery of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office suppliesAbility to interface with all levels of corporate, group and division managementAccurately input new orders, and close out completed orders, in accounting systemsOther duties or special projects as assignedMinimum QualificationsHigh school diploma or equivalent education required3 years of administrative assistant experienceKnowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe AcrobatPreferred QualificationsAdvanced degreeMinimum of 6 years of related experienceClerical experience in an Engineering environmentCritical CompetenciesExcellent written and verbal communication skills.Proficient with Microsoft Office Suite or similar software.Strong attention to detail, organizational skills, and the ability to set and meet deadlines in a fast-paced environment.Ability to perform multiple priorities in a fast-paced environment and ability to work independently. Creative thinker with sound judgment.Ability to remain calm under the pressure of multiple deadlines.Excellent customer service skills.Work well with others to achieve common goals;

supportive, encouraging and collaborative.Working conditionsThis position works in an office environment with no travel required.

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