Marion County
Bilingual Legal Secretary 1 - Child Support Enforcement - District Attorney's Of
Marion County, Salem, Oregon, us, 97308
The mission of the District Attorney's Office is to seek justice through:Promoting accountability for criminal offenders.Interpreting, enforcing and executing law.Responding to the concerns of victims and the public;Working cooperatively with members of the justice system.GENERAL STATEMENT OF DUTIES
Independently performs a variety of responsible administrative legal support activities according to established practice and procedures.SUPERVISION RECEIVED
Works under the supervision of a Legal Assistant Supervisor, who assigns work, sets goals, and reviews work for accuracy, completeness, and compliance with department policies and goals.SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.Typical Duties - Duties include, but are not limited to the following
This position provides services to monolingual Spanish-speaking clients; therefore, fluent bilingual Spanish/English skills are required.Receptionist. Field questions from public from phone calls and walk-ins.Check voicemails each morning and forward message to appropriate staff member.Open, sort and upload daily mail.Update case based on new information received.Send out applications, modification packets, and other documents upon request from parties.Type miscellaneous legal documents, stipulated orders and correspondence.E-file documents to court and monitor for judge’s signature.Scan paper files and documents to online case file.Update contempt docket calendar court dates.Process closed files.Process customer payments.Assist with opening and closing cases.Shift, move, and inventory files.Maintains case confidentiality.Comply with all laws, rules, regulations, policies, and procedures on all government levels.Support the Mission of Marion County, the District Attorney's Office, and the Child Support Enforcement Division.Other duties as assigned by your supervisor.Requirements for the Position
EXPERIENCE AND TRAINING
High school diploma or equivalent; ANDTwo years of experience in office and secretarial work; ORAny satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.PREFERENCES
Supplemental secretarial training coursesSPECIAL REQUIREMENTS
This position provides services to monolingual Spanish-speaking individuals; therefore, fluent bilingual Spanish/English skills are required. An additional 5% will be added to the hourly wage as compensation for this skill. Finalist will be required to pass a
verbal and written Standardized Spanish/English Fluency Assessment
as part of the hiring process.This position requires possession of, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.Must pass a criminal history background investigation, which includes fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this classification.This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen, including testing for marijuana.This assignment is represented by a union.This is a full-time position, which is eligible for overtime.Typical Work Schedule: Monday through Friday, 8:00 am - 5:00 pm, with flexibility depending upon the needs of the department and program.KNOWLEDGE, SKILL AND ABILITIES
Knowledge of modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.Skill and abilities to accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; meet and assist the general public and staff in a courteous and professional manner; use tact and judgment in dealing with the public concerning sensitive and confidential matters; understand and effectively follow oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; access and use various computer systems and software; make decisions independently in accordance with established policies; provide backup to other positions as needed.PHYSICAL REQUIREMENTS
Sits for extended periods of time; stands; moves about the work area; talking and walking; bends; grasps; climbs stairs; lifts up to 10 lbs.; keyboard operation; hears up to 10 feet away; sees up to 10 feet away; rapid-mental/hand/eye coordination; speaks in clear and audible voice; reads at 12-point font; depth perception; ability to hear at a whispered level; exercises independent judgement and action; provides customer service; decision making; uses discretion; interpersonal skills; basic math skills; problem analysis; teamwork and training.PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE
One of the following:MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); ORLetter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; ORCertification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.In addition to one of the above documents, Disabled Veterans must also submit one of the following:A copy of their Veterans disability preference letter from the Department of Veterans Affairs; ORCertification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
#J-18808-Ljbffr
Independently performs a variety of responsible administrative legal support activities according to established practice and procedures.SUPERVISION RECEIVED
Works under the supervision of a Legal Assistant Supervisor, who assigns work, sets goals, and reviews work for accuracy, completeness, and compliance with department policies and goals.SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.Typical Duties - Duties include, but are not limited to the following
This position provides services to monolingual Spanish-speaking clients; therefore, fluent bilingual Spanish/English skills are required.Receptionist. Field questions from public from phone calls and walk-ins.Check voicemails each morning and forward message to appropriate staff member.Open, sort and upload daily mail.Update case based on new information received.Send out applications, modification packets, and other documents upon request from parties.Type miscellaneous legal documents, stipulated orders and correspondence.E-file documents to court and monitor for judge’s signature.Scan paper files and documents to online case file.Update contempt docket calendar court dates.Process closed files.Process customer payments.Assist with opening and closing cases.Shift, move, and inventory files.Maintains case confidentiality.Comply with all laws, rules, regulations, policies, and procedures on all government levels.Support the Mission of Marion County, the District Attorney's Office, and the Child Support Enforcement Division.Other duties as assigned by your supervisor.Requirements for the Position
EXPERIENCE AND TRAINING
High school diploma or equivalent; ANDTwo years of experience in office and secretarial work; ORAny satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.PREFERENCES
Supplemental secretarial training coursesSPECIAL REQUIREMENTS
This position provides services to monolingual Spanish-speaking individuals; therefore, fluent bilingual Spanish/English skills are required. An additional 5% will be added to the hourly wage as compensation for this skill. Finalist will be required to pass a
verbal and written Standardized Spanish/English Fluency Assessment
as part of the hiring process.This position requires possession of, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.Must pass a criminal history background investigation, which includes fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this classification.This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen, including testing for marijuana.This assignment is represented by a union.This is a full-time position, which is eligible for overtime.Typical Work Schedule: Monday through Friday, 8:00 am - 5:00 pm, with flexibility depending upon the needs of the department and program.KNOWLEDGE, SKILL AND ABILITIES
Knowledge of modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.Skill and abilities to accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; meet and assist the general public and staff in a courteous and professional manner; use tact and judgment in dealing with the public concerning sensitive and confidential matters; understand and effectively follow oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; access and use various computer systems and software; make decisions independently in accordance with established policies; provide backup to other positions as needed.PHYSICAL REQUIREMENTS
Sits for extended periods of time; stands; moves about the work area; talking and walking; bends; grasps; climbs stairs; lifts up to 10 lbs.; keyboard operation; hears up to 10 feet away; sees up to 10 feet away; rapid-mental/hand/eye coordination; speaks in clear and audible voice; reads at 12-point font; depth perception; ability to hear at a whispered level; exercises independent judgement and action; provides customer service; decision making; uses discretion; interpersonal skills; basic math skills; problem analysis; teamwork and training.PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan.VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE
One of the following:MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); ORLetter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; ORCertification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.In addition to one of the above documents, Disabled Veterans must also submit one of the following:A copy of their Veterans disability preference letter from the Department of Veterans Affairs; ORCertification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
#J-18808-Ljbffr