HealthTrust
Administrative Assistant
HealthTrust, Nashville, Tennessee, United States, 37247
DescriptionIntroduction
Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Assistant opening with HealthTrust today and find out what it truly means to be a part of the HCA Healthcare team.Benefits
HealthTrust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.Free counseling services and resources for emotional, physical and financial wellbeing
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for child, elder and pet care, home and auto repair, event planning and more
Consumer discounts through Abenity and Consumer Discounts
Retirement readiness, rollover assistance services and preferred banking partnerships
Education assistance (tuition, student loan, certification support, dependent scholarships)
Colleague recognition program
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.Learn more about Employee BenefitsNote: Eligibility for benefits may vary by location.
We are seeking an Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!Job Summary and Qualifications
The Administrative Assistant provides a full range of administrative and clerical support to assigned teams and/or team members within the department.
What you will do in this role:Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees.Power Point presentation development.Ensures adequacy of office supplies and equipment.Receive, sort and distribute incoming mail.Receive and interact with incoming visitors.Cover the reception desk when required and as needed.Provides backup support for other Assistants within the department. Proactively schedules time away from the office with consideration for backup support.Maintain strong interpersonal relationships with employees at all levels of the organization.Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the workplace.Supports all departmental employees in the following areas:Maintains individual team member calendars ensuring the calendars are up-to-date, contain the pertinent information and proactively resolves scheduling conflicts.Coordinates schedules, prioritize functions and appointments, and makes certain that deadlines are met and other duties are carried out seamlessly.Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Schedule and organize complex activities, such as meetings, travel, training sessions and department activities.Prepare itineraries, agendas, and register staff as needed for meetings and conferences.Process and submit expense reports for business expenditures.Copy and assembly of agenda, handouts and presentations.Maintaining email distribution lists.Design and maintain spreadsheets and databases specific to the department.Compiles reports from data and existing records.Practice and adhere to the Code of Conduct philosophy and Mission and Value Statement.Actively support team efforts during special events and annual meetings.Maintains strict confidentiality.Keeps the team informed and interacts with other departments as needed.Maintains desk guidebook including contact information, profiles for department personnel, and frequently requested company information.Proofreads communication, documents, presentations, and other assigned tasks for spelling, grammar, layout, and uniformity, making appropriate changes prior to distribution. Responsible for accuracy and clarity of final version.Answer complex functional questions that may require additional research and follow-up.Uses interpersonal skills and exercises sound judgment in a variety of situations including but not limited to how duties and responsibilities are completed between co-workers, the supervisory chain, members and suppliers.Ensures operation of office equipment, order maintenance when necessary. Troubleshoots malfunction of office equipment.Proactively anticipates the needs of the team.Accurately follows instructions and/or follows established department protocols and procedures.Assists other staff as requested.Performs other duties as assigned.What qualifications you will need:Bachelors degree preferredStrong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferred; maybe substituted with 7+ years of departmental supportAdvanced knowledge in Microsoft Office (Outlook, Word, Excel, and Power Point) requiredIntermediate knowledge of Visio preferred but not requiredTyping proficiency of at least 50-55 words per minuteIn today's challenging business environment of cost pressures, supply disruptions, and workforce shortages, it is crucial for providers to efficiently manage expenses and enhance performance. HealthTrust, in collaboration with 1,800 hospitals and health systems, offers a specialized group purchasing organization (GPO) membership model designed to deliver immediate and sustainable cost savings. Their team of experts provides tailored value acceleration engagements to address specific needs, delivering unparalleled benefits. With nationwide purchasing power and a focus on overall spending management, HealthTrust offers unmatched pricing advantages on supplies, along with industry-leading benchmarks and best practices. The dedicated team is committed to guiding and implementing performance enhancements in cost, quality, and outcomes.HCA Healthcare has been recognized as one of the Worlds Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses."Across HCA Healthcares more than 2,000 sites of care, our nurses and colleagues have a positive impact on patients, communities and healthcare.Together, we uplift and elevate our purpose to give people a healthier tomorrow."- Jane Englebright, PhD, RN CENP, FAANSenior Vice President and Chief Nursing Executive
If you find this opportunity compelling, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team.
We are interviewing apply today!We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Assistant opening with HealthTrust today and find out what it truly means to be a part of the HCA Healthcare team.Benefits
HealthTrust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.Free counseling services and resources for emotional, physical and financial wellbeing
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for child, elder and pet care, home and auto repair, event planning and more
Consumer discounts through Abenity and Consumer Discounts
Retirement readiness, rollover assistance services and preferred banking partnerships
Education assistance (tuition, student loan, certification support, dependent scholarships)
Colleague recognition program
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.Learn more about Employee BenefitsNote: Eligibility for benefits may vary by location.
We are seeking an Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!Job Summary and Qualifications
The Administrative Assistant provides a full range of administrative and clerical support to assigned teams and/or team members within the department.
What you will do in this role:Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees.Power Point presentation development.Ensures adequacy of office supplies and equipment.Receive, sort and distribute incoming mail.Receive and interact with incoming visitors.Cover the reception desk when required and as needed.Provides backup support for other Assistants within the department. Proactively schedules time away from the office with consideration for backup support.Maintain strong interpersonal relationships with employees at all levels of the organization.Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the workplace.Supports all departmental employees in the following areas:Maintains individual team member calendars ensuring the calendars are up-to-date, contain the pertinent information and proactively resolves scheduling conflicts.Coordinates schedules, prioritize functions and appointments, and makes certain that deadlines are met and other duties are carried out seamlessly.Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Schedule and organize complex activities, such as meetings, travel, training sessions and department activities.Prepare itineraries, agendas, and register staff as needed for meetings and conferences.Process and submit expense reports for business expenditures.Copy and assembly of agenda, handouts and presentations.Maintaining email distribution lists.Design and maintain spreadsheets and databases specific to the department.Compiles reports from data and existing records.Practice and adhere to the Code of Conduct philosophy and Mission and Value Statement.Actively support team efforts during special events and annual meetings.Maintains strict confidentiality.Keeps the team informed and interacts with other departments as needed.Maintains desk guidebook including contact information, profiles for department personnel, and frequently requested company information.Proofreads communication, documents, presentations, and other assigned tasks for spelling, grammar, layout, and uniformity, making appropriate changes prior to distribution. Responsible for accuracy and clarity of final version.Answer complex functional questions that may require additional research and follow-up.Uses interpersonal skills and exercises sound judgment in a variety of situations including but not limited to how duties and responsibilities are completed between co-workers, the supervisory chain, members and suppliers.Ensures operation of office equipment, order maintenance when necessary. Troubleshoots malfunction of office equipment.Proactively anticipates the needs of the team.Accurately follows instructions and/or follows established department protocols and procedures.Assists other staff as requested.Performs other duties as assigned.What qualifications you will need:Bachelors degree preferredStrong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferred; maybe substituted with 7+ years of departmental supportAdvanced knowledge in Microsoft Office (Outlook, Word, Excel, and Power Point) requiredIntermediate knowledge of Visio preferred but not requiredTyping proficiency of at least 50-55 words per minuteIn today's challenging business environment of cost pressures, supply disruptions, and workforce shortages, it is crucial for providers to efficiently manage expenses and enhance performance. HealthTrust, in collaboration with 1,800 hospitals and health systems, offers a specialized group purchasing organization (GPO) membership model designed to deliver immediate and sustainable cost savings. Their team of experts provides tailored value acceleration engagements to address specific needs, delivering unparalleled benefits. With nationwide purchasing power and a focus on overall spending management, HealthTrust offers unmatched pricing advantages on supplies, along with industry-leading benchmarks and best practices. The dedicated team is committed to guiding and implementing performance enhancements in cost, quality, and outcomes.HCA Healthcare has been recognized as one of the Worlds Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses."Across HCA Healthcares more than 2,000 sites of care, our nurses and colleagues have a positive impact on patients, communities and healthcare.Together, we uplift and elevate our purpose to give people a healthier tomorrow."- Jane Englebright, PhD, RN CENP, FAANSenior Vice President and Chief Nursing Executive
If you find this opportunity compelling, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team.
We are interviewing apply today!We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.