Alexandria City Public Schools
Administrative Assistant I
Alexandria City Public Schools, Alexandria, Virginia, United States, 22304
Description
The Administrative Assistant I provides administrative support to the assigned Administrator, School or Department; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from a variety of internal and external sources. The Administrative Assistant I performs budget, finance and accounting functions of the assigned Administrator, School or Department.
Qualifications
Education:
High school diploma or equivalent.
Experience:
Job related within specialized field with increasing levels of responsibility is required.
Essential FunctionsSupports assigned administrative and department personnel to assist with administrative functions and ensure an efficient and effective work environment.Coordinates schedules, meetings and activities in support of administrator/department staff.Compiles data from a variety of sources (e.g. calendars, meetings, etc.) to comply with financial, legal and/or administrative requirements.Uses numerous data management techniques to format, enter, edit, print, and file information.Performs record keeping and general and program specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) in support of site activities and/or administrative requirements.Responds to a variety of inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.Attends meetings and workshops to record events and convey or receive information.Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.Maintains accounts involving various and complex entries.Codes and classifies transactions involving distribution of expenditures among many classes of accounts.Compiles, retrieves, and reconciles monthly, quarterly, semiannual and annual totals, reports, and financial statements.Properly handles all cash receipts/bank deposits.Processes bills, fees, and other payments in a timely manner.Informs supervisor of fund balances and requests for expenditures.Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.
ClearancesCriminal Justice Fingerprint/Background Clearance.Tuberculosis Skin Test.
The Administrative Assistant I provides administrative support to the assigned Administrator, School or Department; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from a variety of internal and external sources. The Administrative Assistant I performs budget, finance and accounting functions of the assigned Administrator, School or Department.
Qualifications
Education:
High school diploma or equivalent.
Experience:
Job related within specialized field with increasing levels of responsibility is required.
Essential FunctionsSupports assigned administrative and department personnel to assist with administrative functions and ensure an efficient and effective work environment.Coordinates schedules, meetings and activities in support of administrator/department staff.Compiles data from a variety of sources (e.g. calendars, meetings, etc.) to comply with financial, legal and/or administrative requirements.Uses numerous data management techniques to format, enter, edit, print, and file information.Performs record keeping and general and program specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) in support of site activities and/or administrative requirements.Responds to a variety of inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.Attends meetings and workshops to record events and convey or receive information.Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.Maintains accounts involving various and complex entries.Codes and classifies transactions involving distribution of expenditures among many classes of accounts.Compiles, retrieves, and reconciles monthly, quarterly, semiannual and annual totals, reports, and financial statements.Properly handles all cash receipts/bank deposits.Processes bills, fees, and other payments in a timely manner.Informs supervisor of fund balances and requests for expenditures.Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.
ClearancesCriminal Justice Fingerprint/Background Clearance.Tuberculosis Skin Test.