Inova
Administrative Coordinator Sr
Inova, Falls Church, Virginia, United States, 22042
Job Description
Fairfax Hospital - Cardiac Critical Care - The Administrative Coordinator Senior coordinates coverage and work flows, performs a wide variety of administrative activities to support department directors and managers and ensures smooth operations within the department. Fulfills contractual obligations to client organizations, including deliverables and accounting/billing. Provides secretarial support to AVP and/or Directors to facilitate completion of department work and provides support to executive directors, account managers and other department personnel. Serves as office manager to ensure the efficient and effective functioning of department operations as needed.
Job Responsibilities
Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics. Makes travel arrangements as needed.Collects, tracks and maintains information specific to the department - often of a highly confidential nature.Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate department and organizational staff.Revises and drafts processes and procedures as needed to support efficient and effective department operations.Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports. Prepares and distributes monthly budget reports.Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information. Responsible for petty cash fund.Serves as a liaison with Facilities, Building Management as well as Safety and Security to ensure consistent provision of services and to resolve problems. Participates in office renovation, space allocation and relocation.Coordinates schedules of support staff to provide back up for reception and PTO. Orients new employees and provides training in department policies and procedures. Coordinates clerical/administrative projects and delegates work to support staff to ensure timely completion.May perform additional duties as assigned.Additional Requirements
Experience - 5 years of relevant administrative, office, or healthcare experience
Education - High School Diploma or equivalent
Inova Benefits and Perks:
Health, Vision, and Dental CoverageTuition reimbursement and Educational AssistanceStudent loan assistance - up to $10,000!State-of-the-art medical and training facilitiesPaid parental leave for birth/adoption of a childRetirement benefits with match from day oneFree Parking to all employeesExclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!
See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE
About Us
We are Inova, Northern Virginia's leading nonprofit healthcare provider. Every day, our 24,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better - to shape a more compassionate future for healthcare.
Inova Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.
Fairfax Hospital - Cardiac Critical Care - The Administrative Coordinator Senior coordinates coverage and work flows, performs a wide variety of administrative activities to support department directors and managers and ensures smooth operations within the department. Fulfills contractual obligations to client organizations, including deliverables and accounting/billing. Provides secretarial support to AVP and/or Directors to facilitate completion of department work and provides support to executive directors, account managers and other department personnel. Serves as office manager to ensure the efficient and effective functioning of department operations as needed.
Job Responsibilities
Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics. Makes travel arrangements as needed.Collects, tracks and maintains information specific to the department - often of a highly confidential nature.Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate department and organizational staff.Revises and drafts processes and procedures as needed to support efficient and effective department operations.Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports. Prepares and distributes monthly budget reports.Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information. Responsible for petty cash fund.Serves as a liaison with Facilities, Building Management as well as Safety and Security to ensure consistent provision of services and to resolve problems. Participates in office renovation, space allocation and relocation.Coordinates schedules of support staff to provide back up for reception and PTO. Orients new employees and provides training in department policies and procedures. Coordinates clerical/administrative projects and delegates work to support staff to ensure timely completion.May perform additional duties as assigned.Additional Requirements
Experience - 5 years of relevant administrative, office, or healthcare experience
Education - High School Diploma or equivalent
Inova Benefits and Perks:
Health, Vision, and Dental CoverageTuition reimbursement and Educational AssistanceStudent loan assistance - up to $10,000!State-of-the-art medical and training facilitiesPaid parental leave for birth/adoption of a childRetirement benefits with match from day oneFree Parking to all employeesExclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!
See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE
About Us
We are Inova, Northern Virginia's leading nonprofit healthcare provider. Every day, our 24,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better - to shape a more compassionate future for healthcare.
Inova Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.