Georgia Local Government Personnel Association
Procurement Manager
Georgia Local Government Personnel Association, Georgia Center, Vermont, United States,
The City of Fairburn is seeking to fill a professional level and experienced Procurement Manager. The Procurement Manager is responsible for perform duties related to procuring materials, equipment, supplies, and services including: preparing and issuing Requests for Proposals (RFPs), Request for Quotations (RFQs), opening and tabulating quotes, and providing information to vendors in accordance with purchasing laws. The Procurement Manager conducts internal procurement analysis and consultation in collaboration with City departments to source and make recommendations for materials, equipment, supplies, and services. The Procurement Manager reports to the Finance Director.Hiring Range:
$82,709.38 - $90,980.32 Annually (Depending on qualifications)Work Days/Hours:
Monday – Friday 8:00 a.m. - 5:00 p.m.Posting Start:
8/5/24Posting End:
open until filledJOB SUMMARYThe Procurement Manager is responsible for perform duties related to procuring materials, equipment, supplies, and services including: preparing and issuing Requests for Proposals (RFPs), Request for Quotations (RFQs), opening and tabulating quotes, and providing information to vendors in accordance with purchasing laws. The Procurement Manager conducts internal procurement analysis and consultation in collaboration with City departments to source and make recommendations for materials, equipment, supplies, and services. Reports to the Finance Director.ESSENTIAL JOB FUNCTIONSManages and oversees the administration of procurement functions; provides strategic direction and prioritization of procurement policy, procedures and processes for City-wide purchasing; participates in higher risk and/or more complex buying decisions; ensures adherence with applicable laws, standards, policies and procedures.Surveys vendors to evaluate products and supplies for the lowest prices; utilizes current supply catalogues and other references for sources of supply.Obtains price quotes from vendors and compares quotes with requested commodity specifications and availability of items.Collaborates with user departments to develop clear and concise technical bid specifications to meet department needs; ensures minimum requirements are clearly defined and allow for competitive quotes; and analyzes quotation specifications to ensure accuracy in defining a purchase such as supplies, equipment, services, or materials.Prepares and issues quotes and related materials; distributes quotes to vendors; opens and tabulates quotes; analyzes bids to determine most responsible/responsive bidders; sends results of quote responses to request City departments; and prepares and issues addendums to notify vendors of additions/changes in quote solicitations.Maintains lists of active vendors; provides information on vendors to City personnel engaged in departmental purchasing processes; and maintains vendor files for vendors that solicitations have been sent to.Prepares and generates purchase orders and/or service contracts utilizing automated financial systems and ensures that specifications and commodity codes are current.Conducts training with city employees on the procurement process; periodically reviews the City’s Purchasing Policy and makes recommendations that are in accordance with current purchasing trends.Processes a variety of documentation associated with department/division operations, within designated timeframes and pre-established procedures; receives and reviews various documentation, including Solicitation Responses, Evaluation Documents, specifications, insurance certificates, invoice, payment vouchers, and time sheets; reviews, completes, processes, forwards or retains as appropriate.Prepares or completes various forms, reports, correspondence, and other documentation, including notification letters, payment vouchers, production/status reports, addendums, purchase orders, recommendation letters, and termination letters; compiles data for further processing or for use in preparation of department reports; and updates/maintains a wide variety of computerized and/or hardcopy procurement and product documents/records.Communicates with supervisor, department liaison(s), sales representatives, consultants, vendors, the public, and other individuals as needed to coordinate procurement activities, review status of requisitions, exchange information, resolve problems, or provide assistance.Defines contract recommendations that support department business goals in collaboration with senior management and internal customers.Establishes and maintains regular written and in-person communications regarding contract activities with organization executives, department heads and end users.Provides analytical data and information to support procurement initiatives and contract negotiations.Maintains contractor database and monitors contract for performance of essential terms including renewal and expiration protocols.Monitors contract performance for compliance with organizational needs and requirements, including following up checks for corrective action, and regular contractor performance evaluations.Performs other related duties as assigned.QUALIFICATIONSEducation and Experience:Bachelor’s degree (or equivalent); supplemented by three (3) years of related experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Licenses or Certifications:Valid State of Georgia driver’s license; Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) issued through the Universal Public Purchasing Certification Council (UPPCC) preferred.Special Requirements:Requires an acceptable general background check to include a local and state criminal history check, an acceptable driving record, and possessing a satisfactory credit history.Knowledge, Skills and Abilities:Knowledge of basic arithmetic operations.Knowledge of public purchasing principles and practices, including competitive bidding procedures.Knowledge of relevant local, state and federal regulations.Knowledge of the methods and techniques used in the grading and analysis of the quality of supplies, materials, and equipment.Ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies and/or methods to meet unique or unusual conditions.Ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.Ability to calculate decimals and percentages; may include ability to perform mathematical operations involving basic algebraic principles and formulas, and basic geometric principles and calculations.Ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.Ability to develop and maintain effective working relationships with those contacted in the course of work.Ability to interpret and apply related federal, state and local laws.Ability to exercise judgment, decisiveness and creativity in situations involving the direction, control and planning of an entire program or set of programs.Skill in oral and written communication.Skill in developing specifications for purchases.PHYSICAL DEMANDSThe work is sedentary work which requires exerting up to 10 pounds of force. Work requires ability to exert very light physical effort, involving some reaching, handling, fingering and/or feeling of objects and materials. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.WORK ENVIRONMENTWork is performed in an office environment. Essential functions are regularly performed without exposure to adverse environmental conditions.The City of Fairburn is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. In compliance with the American Disabilities Act (ADA) reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions. Prospective and current employees are encouraged to discuss accommodations with the employer.
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$82,709.38 - $90,980.32 Annually (Depending on qualifications)Work Days/Hours:
Monday – Friday 8:00 a.m. - 5:00 p.m.Posting Start:
8/5/24Posting End:
open until filledJOB SUMMARYThe Procurement Manager is responsible for perform duties related to procuring materials, equipment, supplies, and services including: preparing and issuing Requests for Proposals (RFPs), Request for Quotations (RFQs), opening and tabulating quotes, and providing information to vendors in accordance with purchasing laws. The Procurement Manager conducts internal procurement analysis and consultation in collaboration with City departments to source and make recommendations for materials, equipment, supplies, and services. Reports to the Finance Director.ESSENTIAL JOB FUNCTIONSManages and oversees the administration of procurement functions; provides strategic direction and prioritization of procurement policy, procedures and processes for City-wide purchasing; participates in higher risk and/or more complex buying decisions; ensures adherence with applicable laws, standards, policies and procedures.Surveys vendors to evaluate products and supplies for the lowest prices; utilizes current supply catalogues and other references for sources of supply.Obtains price quotes from vendors and compares quotes with requested commodity specifications and availability of items.Collaborates with user departments to develop clear and concise technical bid specifications to meet department needs; ensures minimum requirements are clearly defined and allow for competitive quotes; and analyzes quotation specifications to ensure accuracy in defining a purchase such as supplies, equipment, services, or materials.Prepares and issues quotes and related materials; distributes quotes to vendors; opens and tabulates quotes; analyzes bids to determine most responsible/responsive bidders; sends results of quote responses to request City departments; and prepares and issues addendums to notify vendors of additions/changes in quote solicitations.Maintains lists of active vendors; provides information on vendors to City personnel engaged in departmental purchasing processes; and maintains vendor files for vendors that solicitations have been sent to.Prepares and generates purchase orders and/or service contracts utilizing automated financial systems and ensures that specifications and commodity codes are current.Conducts training with city employees on the procurement process; periodically reviews the City’s Purchasing Policy and makes recommendations that are in accordance with current purchasing trends.Processes a variety of documentation associated with department/division operations, within designated timeframes and pre-established procedures; receives and reviews various documentation, including Solicitation Responses, Evaluation Documents, specifications, insurance certificates, invoice, payment vouchers, and time sheets; reviews, completes, processes, forwards or retains as appropriate.Prepares or completes various forms, reports, correspondence, and other documentation, including notification letters, payment vouchers, production/status reports, addendums, purchase orders, recommendation letters, and termination letters; compiles data for further processing or for use in preparation of department reports; and updates/maintains a wide variety of computerized and/or hardcopy procurement and product documents/records.Communicates with supervisor, department liaison(s), sales representatives, consultants, vendors, the public, and other individuals as needed to coordinate procurement activities, review status of requisitions, exchange information, resolve problems, or provide assistance.Defines contract recommendations that support department business goals in collaboration with senior management and internal customers.Establishes and maintains regular written and in-person communications regarding contract activities with organization executives, department heads and end users.Provides analytical data and information to support procurement initiatives and contract negotiations.Maintains contractor database and monitors contract for performance of essential terms including renewal and expiration protocols.Monitors contract performance for compliance with organizational needs and requirements, including following up checks for corrective action, and regular contractor performance evaluations.Performs other related duties as assigned.QUALIFICATIONSEducation and Experience:Bachelor’s degree (or equivalent); supplemented by three (3) years of related experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Licenses or Certifications:Valid State of Georgia driver’s license; Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) issued through the Universal Public Purchasing Certification Council (UPPCC) preferred.Special Requirements:Requires an acceptable general background check to include a local and state criminal history check, an acceptable driving record, and possessing a satisfactory credit history.Knowledge, Skills and Abilities:Knowledge of basic arithmetic operations.Knowledge of public purchasing principles and practices, including competitive bidding procedures.Knowledge of relevant local, state and federal regulations.Knowledge of the methods and techniques used in the grading and analysis of the quality of supplies, materials, and equipment.Ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies and/or methods to meet unique or unusual conditions.Ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.Ability to calculate decimals and percentages; may include ability to perform mathematical operations involving basic algebraic principles and formulas, and basic geometric principles and calculations.Ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.Ability to develop and maintain effective working relationships with those contacted in the course of work.Ability to interpret and apply related federal, state and local laws.Ability to exercise judgment, decisiveness and creativity in situations involving the direction, control and planning of an entire program or set of programs.Skill in oral and written communication.Skill in developing specifications for purchases.PHYSICAL DEMANDSThe work is sedentary work which requires exerting up to 10 pounds of force. Work requires ability to exert very light physical effort, involving some reaching, handling, fingering and/or feeling of objects and materials. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.WORK ENVIRONMENTWork is performed in an office environment. Essential functions are regularly performed without exposure to adverse environmental conditions.The City of Fairburn is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. In compliance with the American Disabilities Act (ADA) reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions. Prospective and current employees are encouraged to discuss accommodations with the employer.
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