The Mather in Evanston
Sales Assistant / Move In Coordinator
The Mather in Evanston, Evanston, Illinois, us, 60208
We’re seeking a
Sales Assistant / Move In Coordinator
to provide administrative support for the Connections Team and work closely with depositors and vendors to coordinate a smooth move-in experience.ESSENTIAL FUNCTIONSProvide general administrative support including greeting visitors, answering telephones and email communications, maintaining office supplies, processing invoices, creating and maintaining office files and CRM database, sorting and distributing incoming and outgoing mail, preparing marketing collateral, copying and printing.Maintain CRM database daily; produce and distribute Daily Activity Report and monthly dashboard reports and analysis for sales and occupancy; produce quarterly Excel reports and analysis of sales productivity, traffic and effectiveness; track depositor transition from sale to move-in to ensure company timelines are met; coordinate medical and financial approval process to ensure guidelines are met; work with operations to identify home turnover and timing; coordinate with Mather development team to maintain current pricing and inventory data.Plan and coordinate events: secure venues, coordinate food and beverage with dining services, coordinate room availability, arrange for set-up, technology needs and decor, communicate with operations team and residents for event impact, coordinate valet and/or parking, research and arrange for entertainment or presenters and prepare PowerPoint slides; oversee event budget and expenditures and compile event best practices and post-event sales analyses, handle all RSVPs for events.Assist depositors with move-in details and support needed to assure a timely move to the community.Participate in home turnover and ready process to assure a timely home readiness program.Coordinate all move-in details for the community.Serve as move-in liaison for the depositor to provide a smooth move-in experience.Assure assembly and preparation of move-in materials.Assure move-in day logistics are in place and covered.Assist operations with move-out logistics, including a final walk-through, signing of the move-out form, and key return.Organize and coordinate logistics for and assist with meetings and presentations.Coordinate production and distribution/direct mailing of internally generated marketing materials.Compile data and prepare database reports.Coordinate budget worksheets and track marketing project costs.Maintain inventory of marketing collateral materials and logo merchandise.Contribute to newsletters, marketing materials and documents through editing and proofreading.Participate in marketing events and establish and maintain strong depositor relationships to support sales retention.Coordinate Community Relations database and efforts as appropriate.Conduct community tours as needed.QUALIFICATIONS AND SKILLSRequired:Office administration experienceExcellent organizational and interpersonal skillsUnderstanding of sales and marketing principlesStrong computer and data entry/reporting skillsPreferred:College Degree or equivalentExperience working with older adultsMather is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
#J-18808-Ljbffr
Sales Assistant / Move In Coordinator
to provide administrative support for the Connections Team and work closely with depositors and vendors to coordinate a smooth move-in experience.ESSENTIAL FUNCTIONSProvide general administrative support including greeting visitors, answering telephones and email communications, maintaining office supplies, processing invoices, creating and maintaining office files and CRM database, sorting and distributing incoming and outgoing mail, preparing marketing collateral, copying and printing.Maintain CRM database daily; produce and distribute Daily Activity Report and monthly dashboard reports and analysis for sales and occupancy; produce quarterly Excel reports and analysis of sales productivity, traffic and effectiveness; track depositor transition from sale to move-in to ensure company timelines are met; coordinate medical and financial approval process to ensure guidelines are met; work with operations to identify home turnover and timing; coordinate with Mather development team to maintain current pricing and inventory data.Plan and coordinate events: secure venues, coordinate food and beverage with dining services, coordinate room availability, arrange for set-up, technology needs and decor, communicate with operations team and residents for event impact, coordinate valet and/or parking, research and arrange for entertainment or presenters and prepare PowerPoint slides; oversee event budget and expenditures and compile event best practices and post-event sales analyses, handle all RSVPs for events.Assist depositors with move-in details and support needed to assure a timely move to the community.Participate in home turnover and ready process to assure a timely home readiness program.Coordinate all move-in details for the community.Serve as move-in liaison for the depositor to provide a smooth move-in experience.Assure assembly and preparation of move-in materials.Assure move-in day logistics are in place and covered.Assist operations with move-out logistics, including a final walk-through, signing of the move-out form, and key return.Organize and coordinate logistics for and assist with meetings and presentations.Coordinate production and distribution/direct mailing of internally generated marketing materials.Compile data and prepare database reports.Coordinate budget worksheets and track marketing project costs.Maintain inventory of marketing collateral materials and logo merchandise.Contribute to newsletters, marketing materials and documents through editing and proofreading.Participate in marketing events and establish and maintain strong depositor relationships to support sales retention.Coordinate Community Relations database and efforts as appropriate.Conduct community tours as needed.QUALIFICATIONS AND SKILLSRequired:Office administration experienceExcellent organizational and interpersonal skillsUnderstanding of sales and marketing principlesStrong computer and data entry/reporting skillsPreferred:College Degree or equivalentExperience working with older adultsMather is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
#J-18808-Ljbffr